BOSTON WATER AND SEWER COMMISSION

PURCHASING DIVISION

980 HARRISON AVENUE

BOSTON, MA 02119

CONTRACT

NO. 26-201-009

SHELTERED MARKET PROGRAM

JANITORIAL SERVICES

AS PER BWSC SPECIFICATIONS

BID OPENING DATE: THURSDAY NOVEMBER 5, 2026 @ 10:00 AM

BID DEPOSIT: N/A

VENDOR:

Revised 11//19

TABLE OF CONTENTS

Notice to Bidders Pages 3-6

Identification of Bidders Pages 7-8

Authority of the Commission Page 9

Certificate of Authority Page 10

Performance Bond Page 11

Payment Bond

Certificate of Non-Collusion Page 12

State Tax Compliance Certificate Page 13

Purchase Contract and Contract Terms Pages 14-25

Signature Page 25

Specifications Appendix A

Form of Proposal Appendix B

INSTRUCTIONS

1. The Bidders’ attention is directed to pages captioned ”Notice to Bidders” Information to Bidders

Special Conditions and Supplements which sets forth policies and procedures for the submission of bids, bid deposits, performance and Payment bonds, Massachusetts Prevailing Wage Rates, OSHA

Training and the contract award.

2. Bidders are required to provide all information requested in the section of this package captioned

“Identification of Bidder”. The failure to provide this information may result in the Bidder’s disqualification.

3. Before submitting a bid, each Bidder shall fully inform itself of all conditions and specification pertaining to the goods described in the Specifications (“Specifications”) and the terms and conditions of sale contained in the Purchase Contract.

4. Bidders are to prepare Bid items, on the proposal Page

5. This package, consisting of the following items: Instructions, Notice to Bidders, Supplements, Identification of Bidders, Authority of the Commission, Certificate of Authority, form of

Performance/Payment Bond. Certificate of Non-Collusion, State Tax Compliance Certificate, Purchase Contract and Contract Terms, Form of Proposal and Contract Specifications constitutes the complete Contract Book.

6. The Contract Book must be signed on the last page by the Bidder and returned to the Director of

Procurement (with all pages intact) sealed in an Envelope identifying the proposed bid

7. All information requested on the face of the Bid Envelope must be completely filled in by the

Bidder.

8. Alternate proposals will not be considered.

9. FOB – All goods shall be shipped FOB Boston Water and Sewer Commission’s place of business in Boston, Massachusetts unless otherwise designated in a Purchase Order.

10. The Commission or its designee reserves the right to disqualify as incomplete any bid which in the

Commission’s sole discretion and judgment fails to materially comply with these instructions.

NOTICE TO BIDDERS

1. INVITATION

1.1 The Boston Water and Sewer Commission, hereinafter designated as the

“Commission”, 980 Harrison Avenue, Boston, Massachusetts 02119, by its Director of

Procurement, invites bids for the purchase and sale of goods or services described in the

Specifications annexed to the Purchase Contract as Schedule A, attached hereto and made a part hereof.

2. SUBMISSION AND WITHDRAWAL OF BIDS

2.1 Bids shall be submitted to the Commission at the above address, utilizing the forms in the Contract Book. Bids shall be properly and completely filled out, signed and filed with the Director of Procurement sealed in a Envelope, and plainly marked with a descriptive title of the Goods or Services to be supplied. The Bid shall be filed prior to the time designated in the Invitation for Bids.

2.2 A Bidder may not withdraw its Bid after the time designated for submission of Bids. In addition, a Bidder selected as a Prospective Contractor pursuant to Section 7.2 below may not withdraw its Bid prior to the award of the Contract by the Commission unless no award has been made within the time specified in Section 7.2.

3. BID DEPOSITS; PERFORMANCE AND PAYMENT BONDS

3.1 If required by the Invitation for Bids, each Bidder shall submit with its Bid a deposit in the form of a bid bond, cash, or certified, treasurer’s or cashier’s check issued by a bank or trust company acceptable to the Commission, payable to the order of the “Boston

Water and Sewer Commission” in the sum specified in the Invitation for Bids. The bid deposit shall become the property of the Commission as liquidated damages if, after a

Bid is accepted, the Bidder fails to furnish a required performance and or payment bond in the amount and within the time stated in the Invitation for Bids.

3.2 If required by the Invitation for Bids, the successful bidder (as hereinafter defined) shall provide the Commission with a performance and or payment bond from a security company qualified to do business in Massachusetts, a certificate of deposit, certified, treasurer’s or cashier’s check issued by a bank or trust company acceptable to the

Commission, payable to the order of the “Boston Water and Sewer Commission” in the penal sum of not greater than the full amount of the estimated contract price and satisfactory to the Director of Procurement as security for the faithful performance of the Contract. The Bidder shall deliver such security to the Director of Procurement within the time required by the Invitation for Bids.

4. SPECIFICATIONS

4.1 Before submitting a Bid, each Bidder shall study the Specifications and fully inform itself as to all conditions pertaining to performance of the Contract including, specifically, the Specifications for the Goods, if any.

4.2 All questions as to the interpretation of the Specifications shall be submitted in writing to the Director of Procurement and if the Director determines that the question raises a genuine issue as to the meaning of the Specifications which must be clarified to enable

Bidders to prepare Bids, then a written answer to such questions will be sent by the

Director to every prospective Bidder on record as having taken the Contract Book.

No questions will be answered unless received at least seven (7) days prior to the date and time set for opening Bids.

4.3 By submitting a Bid, each Bidder acknowledges that it has made its Bid from its own examinations and estimates and has not relied upon any representation or warranty by the Commission, its agents or employees. Each Bidder agrees that it shall not hold the

Commission, its agents or employees, liable or responsible for, or bound by, any schedule, estimate, or plan, and shall, if any error in any plan, drawing, specification or direction relating to anything to be done under the Contract comes to its knowledge, report it at once to the Director of Procurement.

5. PREPARATION OF PROPOSALS, PRICES

5.1 Each Bidder shall submit its Bid using the attached forms. The Bidder shall supply a contract price and shall specify a unit price, in both words and figures, for all Goods for which a quantity is stated in the Invitation for Bids, and shall also show the product of the respective unit prices and quantities written in figures in the column provided for that purpose and the total amount of the Bid obtained by adding the amounts of the several items. All words and figures shall be in ink. In case of a discrepancy between the unit prices and the total sum of all the items, the unit prices shall govern. Failure to bid on each and every item may lead to the rejection of a Bid in its entirety.

5.2 All prices stated in a Bid shall be firm prices for the term of the Purchase Contract unless the Bidder specifically states that its prices are subject to change, in which case the Bidder shall specify in detail the circumstances by which and when a price increase may be imposed and the maximum percentage increase which may be imposed during the term of the Contract. Attention of Bidders is called to the Purchase Contract, Article 5 – Price, Taxes and Terms.

6. ASSURANCES OF PERFORMANCE

Before a Contract is awarded, the Bidder may be required to furnish, without expense to the Commission, a statement of the origin, composition and manufacturer of the Goods proposed to be furnished or used in the manufacturer, fabrication, or assembly of the

Goods, or to be used in connection with the services to be performed, together with any samples of the Goods or of work of a similar nature previously performed by the

Bidder. The Commission may conduct tests on any samples provided by a Bidder, as the Commission deems necessary to properly evaluate the sample and the Bidder’s ability and experience in the type of work it is required to perform pursuant to this

Contract. The Commission shall have no liability to the Bidder for any damage to the sample resulting from such testing. The Commission also may require a Bidder to provide the Commission with financial information reasonably required to allow the

Commission to determine if the Bidder has sufficient financial resources to enable it to fulfill its obligations under the Contract.

7. AWARD OF CONTRACT

7.1 Bids will be publicly opened and read at the office of the Director of Procurement on the date and time specified in the Invitation for Bids.

7.2 Within ten (10) business days after opening the Bids, the Commission shall select at least three prospective contractors (“Prospective Contractors”). The bid deposit of any

Bidder not selected shall be returned upon the award of the Contract, unless the bid deposit of the contractor to whom the Contract is awarded is retained in full or partial satisfaction of any applicable performance or payment bond requirement.

The Prospective Contractors shall hold their bids open for sixty (60) calendar days after the opening of the bids during which time and subject to approval by the Commission’s

Board of Commissioners the Contract shall be awarded to one of the Prospective

Contractors pursuant to Section 7.3, below. If the award of the Contract requires the approval of an officer, board or agency of the federal government, then the award shall be made within sixty (60) calendar days after such approval is received by the

Commission and the Prospective Contractors shall hold their bids open for such extended period of time.

7.3 An award typically will be made to the Bidder which offers the lowest bid price and who otherwise meets the requirements set forth herein. If two or more equally responsive and low bids are received from two or more equally responsible Bidders, then the Commission may take into consideration when awarding the Contract whether the Bidders (i) comply with any MBE/WBE goals for commodities or services, (ii) are doing business within the City of Boston, (iii) propose to furnish Goods manufactured or assembled within the City of Boston or Commonwealth of Massachusetts and/or (iv) are Minority or Women Owned Business Enterprises.

7.4 Notwithstanding anything contained herein to the contrary, the Executive Director reserves the right to reject, in whole or in part, any and all Bids and to award a Contract to any Bidder that, in the sole discretion of the Executive Director, offers the

Commission the best value or whose Bid is in the best interest of the Commission.

8. EMPLOYMENT OF COMMISSION PERSONNEL

The employment by any Bidder of personnel on the payroll of the Commission is not permitted in the performance of this Contract even though such employment may be outside of the employee’s regular working hours or on weekends, Holidays or during vacation time. In addition, in the performance of the Contract, the employment by the

Bidder of personnel who have been on the Commission’s payroll within one year prior to the date of this Contract award is also prohibited. Further, no employee or former employee of the Commission may be employed in the performance of this Contract if he or she worked on the subject matter of this Contract while employed by the

Commission.

IDENTIFICATION OF BIDDER

Company Name: ________________________________________________________

Business Address: _______________________________________________________

Telephone #: ___________________________________________________________

The Bidder is (an): _________________________________________________________

(Individual) (Partnership) (Corporation) (Limited Liability Company)

The full names and address of all persons who have an interest in this Bid. A person shall be deemed to have an interest in a bid if the person is a manager or member of a limited liability company or if the person is, with respect to a corporation, an officer, director or a person owning ten (10%) percent or more of the issued and outstanding shares of stock of that corporation.. :

(To be completed if Bidder is a Partnership, Limited Partnership or Limited Liability Partnership)

State full name and address of all partners, including general partners and limited partners having a

10% or greater interest in the partnership:

(To be completed if Bidder is a corporation or a limited liability company)

Corporation or LLC is incorporated or formed in the State of_______________________

Name of President is: ______________________________________________________

Name of Treasurer is: ______________________________________________________

Name of Clerk is: _______________________________________________________

Name of Manager(s) is: ____________________________________________________

Place of business, if any, in Boston is: _________________________________________

If the Bidder is a foreign business entity, please complete or provide the following:

a. The Power of Attorney required by General Laws, C.181 S.3 was filed.

b. The Certificate and copy of its Chapter, Article or Certificate of Incorporation or formation required by General Laws, C.181 were filed on:

c. A certificate from the Massachusetts Secretary of State evidencing that that the business entity is qualified to do business in the Commonwealth of Massachusetts

If the Bidder is an individual doing business under a name other than his own name, then the Bid must identify the name and address of the individual and include evidence that the individual has filed a d/b/a certificate with the Clerk for the city or town where the business maintains its principle office.

If the Bidder is a Corporation, then the Bid must bear the seal of the corporation and must be signed by a duly authorized officer or agent of such corporation.

If the Bidder is a Limited Liability Company, then the Bid must be signed by a Manager or Member who is qualified to execute contracts on behalf of the company.

By submitting a Bid, the Bidder warrants and represents that the only persons interested in the Bid as principals are named herein and that no official, employee, or agent of the Commission has a direct or indirect financial or other interest in the Bid, the Bidder, in any Contract which may be awarded, or in any monies that may be paid by the Commission or revenue that may derived from the award of the

Contract. Each Bidder also represents and warrants that its Bid is made in good faith without fraud, collusion, or connection of any kind with or to any other Bidder for the same Goods and/or services, that it is competing in its own interest and in its own behalf without connection or obligation to any undisclosed person or entity, and that no other person or entity has any interest in the income, revenue or profit of the Contract.

AUTHORITY OF THE COMMISSION

A VOTE OF THE COMMISSION, DULY TAKEN AT A MEETING DULY HELD,

AUTHORIZING AND APPROVING THIS CONTRACT, ITS EXECUTION, PERFORMANCE

AND DELIVERY, IS ANNEXED HERETO AND INCORPORATED BY REFERENCE HEREIN.

IN WITNESS WHEREOF, THE PARTY EXECUTING THE PROPOSAL PAGE AND THE

UNDERSIGNED HAVE HEREUNTO SET THEIR HANDS AS OF THE DATE WRITTEN

BELOW.

BY: _______________________________________________

HENRY F. VITALE

EXECUTIVE DIRECTOR

SIGNED THIS DATE: _________________________________

APPROVED AS TO FORM:

OFFICE OF THE GENERAL COUNSEL

IFB 26-201-009

SPECIFICATIONS

JANITORIAL SERVICES

HEADQUARTERS BUILDING

980 HARRISON AVENUE

BOSTON, MASSACHUSETTS 02119

AND

MATERIAL HANDLING FACILITY

180-220 ALFORD STREET

BOSTON, MASSACHUSETTS 02129

BACKGROUND

The Boston Water and Sewer Commission (“Commission”), by Henry F. Vitale, its

Executive Director and Nicholas Rossi, its Chief Information Officer invites bids from qualified firms, under the Sheltered Market Program, for janitorial services for the

Commission’s Headquarters Building, 980 Harrison Avenue, Boston, Massachusetts and

Material Handling Facility, 180-220 Alford Street, Boston, Massachusetts.

The Commission’s Headquarters Building is a three (3) story office building with an attached two (2) story parking garage and one (1) story vehicle maintenance facility. The building was constructed in 2001 and is a first-class office building containing approximately 250,000 square feet of office space. All business functions of the

Commission are located within the building including Executive, Finance, Administration, Engineering and Operations. The building is operational 24-hours per day, 7-days per week.

The Material Handling Facility is a 1-story building that is primarily used as a warehouse for storage of raw and waste materials relating to the Commission’s maintenance operations, (i.e., waste catch basin/sewer sediments, gravel, and crushed stone). The

Facility consists of approximately 32,000 square feet of unheated warehouse space and

2,600 square feet of office/workspace. The facility is operational 24-hours per day, 7-days per week.

The Commission is seeking a contract for janitorial services for cleaning of its

Headquarters Building and Material Handling Facility including offices, workstations and common areas throughout the buildings. The contract period will be January 1, 2027, through December 31, 2029.

SCOPE OF WORK

The Commission intends to hire a company which will provide professional cleaning services for its Headquarters Building, 980 Harrison Avenue, Boston, Massachusetts and

Material Handling Facility, 180-220 Alford Street, Boston, Massachusetts. The services of the company shall include the following work activities, schedules, and minimum staffing requirements:

General Cleaning

A. Day-Time Porter Cleaning Services

Location: Headquarters Building, 980 Harrison Avenue

Schedule: Onsite 7:30 AM to 4:00 PM, Monday to Friday

Cleaning Services: Provide general day-time porter cleaning to ensure building is neat, clean and free from clutter and waste debris. Clean all restrooms and employee muster areas; stock restrooms with bathroom supplies. Pick-up trash, wash, dust, clean, sweep, mop, scrub, and vacuum building areas as necessary to maintain cleanliness. Respond to requests for cleaning services.

Minimum Shift Personnel Required: One (1) cleaner. The Commission must be provided with a daytime contact phone number for the daytime porter.

Location: Material Handling Facility, 180-220 Alford Street

Schedule: 10:00 AM to 12:00 PM, Monday to Friday

Cleaning Services: Provide cleaning services to ensure building is neat, clean and free from clutter and waste debris. Clean all restrooms and employee muster areas;

stock restrooms with bathroom supplies. Pick-up trash, wash, dust, clean, sweep, mop, scrub, and vacuum building areas as necessary to maintain cleanliness. Respond to requests for cleaning services.

Minimum Personnel Required: One (1) cleaner, 1-2 hours

B. Night-Time Heavy Cleaning Services

Schedule: 5:00 PM to 11:00 PM, Monday to Friday

Cleaning Services: Provide heavy cleaning with trained individuals in all building areas according to the following specifications: [The level of frequency for all the following activities is to be considered nightly, unless otherwise noted.]

• Waste Receptacles

Empty and re-line (liners provided by contractor) waste receptacles, removing waste to designated area.

Clean and wipe outside and inside of receptacles with an approved solution quarterly (February, April, August, December).

Restrooms

Clean and disinfect using commercial germicidal solution all sinks, toilets, urinals, pipes, and faucets; cleaning surrounding areas behind and around toilets and sinks; sweep and wet mop all floor tile. Replenish soap, paper towels, and toilet paper dispensers.

• Toilet partitions

On a weekly basis using an appropriate commercial cleaning solution, clean all metal toilet partitions.

• Lobby/Public Space/Corridors/Atrium Stairs

Dry mop/sweep/wash/buff all terrazzo areas as needed; vacuum all carpeted area and buff VCT floors. On a weekly basis, dust all horizontal surface areas, including desks, public counters, windowsills, countertops, ledges, telephones, etc. On weekly basis, clean all entrance glass. and spot wash all doors, walls, doorframes, and kick plates, push plates and light switches.

• Offices

Vacuum carpets, dust all horizontal surfaces, and spot wash all doors, door frames, kick plates, glass and light switches. (Work in offices will take place incrementally with a projected completion of 6-10 offices per night.)

• Conference Rooms/Carpeted Work Areas.

Vacuum carpets, dust all horizontal surfaces, and spot wash all doors, doorframes, kick plates, glass and light switches. (weekly)

• Main Training Room, IT Project and Training Rooms, Executive Board

Room.

Vacuum carpets, dust all horizontal surfaces and spot wash all doors, doorframes, wipe down tables.

• Locker Rooms

Sweep floors- clean and wash with germicidal cleaner. On a biweekly basis, dust all horizontal surfaces and locker tops; spot wash all doors, doorframes, kick plates, glass and light switches.

• Showers

Clean stall walls and floor with germicidal cleaner and rinse. Wipe showerheads and faucets with germicidal cleaner and cloth.

• Staircases

Sweep, clean and wipe down railings, doors, and signage. Clean glass on doors. Wash floors and railing, doors and signage according to schedule.

• Elevators

Polish doors with approved product. Maintain floors and walls (free of marks and stains).

Minimum Shift Personnel Required: Four (4) cleaners at all times with one (1) supervisor; five (5) members working the entirety of the shift. The supervisor (multi-lingual if applicable) must be on site for the duration of the evening shift to direct and inspect the work. The supervisor must meet with the Facilities Night Manager at the beginning of the shift to coordinate the evening’s work and at the end of the shift to review to correct any deficiencies.

Note: One (1) full-time cleaner will be assigned to each of the three (3) floors.

One (1) full-time cleaner will be assigned to the Commission’s restrooms. One

(1) full-time supervisor will continuously oversee all work activities.

C. Saturday Cleaning Services

Schedule: 2:00 PM to 6:00 PM Saturday

Material Handling Facility, 180-220 Alford Street

Cleaning Services: Provide general PM cleaning according to the following specifications:

Headquarters Building: Empty and re-line waste receptacles and clean 2nd Floor

Operations Emergency Response Office Area; 2nd Floor Restrooms and Lunchroom;

1st Floor Operations Muster Area and Restrooms; and Fleet Restrooms and

Lunchroom. Empty and re-line waste receptacles in 1st and 2nd Floor Garage Areas.

Clean as required Staircase Nos. 4 and 8.

Material Handling Facility: Empty and re-line waste receptacles and clean Main

Office, Restrooms, Lunchroom/Kitchen, and Corridors/Hallways.

Minimum Shift Personnel Required: One (1) cleaner, 3-4 hours.

Special Cleaning

A. VCT Floor Stripping/Waxing Services

Schedule: Every 3-Months

Material Handling Facility, 180-220 Alford Street

Cleaning Services: Strip and refinish all VCT floors. Strip and wax process shall include covering floors with one (1) sealer, two (2) finish coats and buffing.

Note: The Vendor must provide two-week notice to the Commission to schedule all

VCT floor cleaning work. Work schedule subject to Commission approval. This service shall be performed four (4) times annually (February, April, August, December).

B. Heavy Café/Kitchen Cleaning Services

Schedule: Every 3-Months (January, May, July, November).

Cleaning Services: Provide heavy cleaning in Café/Kitchen area according to the following specifications

• Clean and polish all stainless-steel surfaces in kitchen area including food prep areas, cabinets, equipment, and kitchen exhaust hood.

• Clean and polish all stainless-steel surfaces in coffee serving area including cabinets.

• Clean all ceramic tile floors in kitchen area and under vending machines.

• Clean and polish stainless steel railing and kick plate located above Café on the 3rd Floor Mezzanine.

• Clean cloth canopy over kitchen serving area.

Note: The vendor is to perform Heavy Café/Kitchen Cleaning Services on off-hours

(Saturday) as scheduled with the Commission. This service shall be performed four

(4) times annually.

ADDITIONAL CONTRACT REQUIREMENTS

• The vendor will be responsible for supplying expendable supplies (e.g., paper towels, soap, toilet tissue, feminine products, etc.) for the work of this contract.

The vendor must always maintain sufficient quantities of expendable supplies of a standard acceptable to the Commission to ensure these supplies will not be exhausted during cleaning activities.

• All cleaning personnel must wear vendor photo ID badges supplied by the contractor and uniforms shirts noting vendor identification.

• The day time porter assigned to the Commission Headquarters building is to remain on site throughout the day time shift.

• The Commission requires Contractor’s employees who work on the site to be subjected to a criminal background check (CORI). Contractor must provide proof of the CORI check.

• All cleaning personnel, at all locations, must sign-in and sign-out daily for every shift on sign-in sheets provided by the Commission. All signatures must be legible.

• All Commission keys/keycards used by cleaning personnel must be returned to the Commission at the end of the shift. Vendor shall pay for any lost cards or keys.

• The vendor agrees to provide the Commission’s designee in the Facilities

Department with photo identification of all employees prior to commencing work.

• Supervisor(s) must be able to communicate effectively with Facilities personnel.

• Employees must have satisfactory communication skills to read and understand chemical/hazardous material labeling as well as communicate and receive direction from Facilities Department representative(s).

• The Commission reserves the right to approve or disapprove the presence of any employee working under this contract and may, in the best interest of the

Commission, permanently remove the individual(s) from all Commission properties. In such case, the contractor shall provide replacement for all such individuals removed and to perform the work and fulfill the obligation of the contract.

• The vendor agrees to a monthly walk-through inspection to be held during the third week of every month with the Commission’s Manager of Facilities/Nights or his designated representative. Work progress will be reviewed at that time and any areas of concern will be identified and corrective actions by the Vendor must be taken to resolve any work deficiencies.

• The vendor shall personally supervise the work and shall keep competent supervisory personnel and sufficient competent skilled workers thereon, and carry on the work with all proper speed, in accordance with the law and to the satisfaction of the Manager of Facilities/Nights.

• The vendor shall work in harmony with all other unions for the duration of this contract.

• It is the vendor’s responsibility to maintain the Janitor’s Closets in an orderly fashion. At no time shall the Vendor store any supplies/materials not related to

Commission’s contract in within the Janitor’s Closets. The Commission reserves the right to inspect the Janitor’s Closets at any time to determine the contents and condition therein.

• The vendor will not be responsible for cleaning any raised computer floor areas.

Note: Specifications will be made available for terrazzo floor cleaning. Building floor plans will be made available upon request.

NOTICE TO BIDDERS

1) A Mandatory Pre-Bid Conference/Tour of the Commission’s Headquarters

Facility will be held for prospective bidders commencing in the Training Room, 2nd Floor, of the Commission’s Headquarters Building at 980 Harrison Avenue, Boston, Massachusetts at 5:00 PM on Wednesday, October 21, 2026. The

Mandatory Pre-Bid Conference/Tour is intended to afford bidders the opportunity to review the Commission’s facilities regarding the intended work of the contract.

The Commission will attempt to answer any bidder questions regarding the work of the contract that may arise during the tour; however, all resulting bidder questions must be submitted in writing to the Commission.

2) For the Mandatory Pre-Bid Conference/Tour: Prospective bidders will enter the building through the Atrium entrance and sign-in with the on-duty Boston

Protective Services Officer. The Officer will contact the Facilities Department and have vendors escorted into the building. Vendors will be limited to two (2) staff personnel.

3) The Commission will also host an Optional Pre-Bid Tour of the Materials

Handling Facility at 180-220 Alford Street, Charlestown following the tour of the

Headquarters Facility. Interested parties can meet the Commission’s designated representative at the site.

4) All questions relative to this bid must be submitted via the BidNet portal by 3:00

PM on Monday, October 26, 2026. The Commission will respond to questions via the BidNet portal by 5:00 PM on Wednesday, October 28, 2026.

5) The bidder to be awarded this Contract will be required to sign the Commission’s

Standard Contract Form, which includes Terms and Conditions and is attached to and made a part of this Bid Document. Bidders should carefully review the standard terms of this agreement, which cannot be modified at the time of bid award. The State Tax Compliance Certificate and Certificate of Non-Collusion must be signed and returned with this bid. FAILURE TO SUBMIT ALL

REQUIRED DOCUMENTS WILL BE CAUSE FOR REJECTION

OF THE BID.

6) The Commission may require any bidder to show that he/she has the necessary resources to perform this work satisfactorily within the limit specified. The bidder must show that he/she has previous experience in work of this nature and scope.

7) Wage Rates: The successful bidder is required to pay and/or provide all employees performing work under this contract with the hourly rate of pay, benefits, and paid leave required to be paid to employees of the same classification performing work under contracts to clean and maintain state office buildings. The hourly rate of pay, benefits, and paid leave required to be paid to employees performing work under contracts to clean and maintain state office buildings, also commonly referred to as the state prevailing wage for such work, is established by the Commonwealth under the procedures set forth in G.L. c. 149, s. 27H. The contractor is required to obtain the most current wage schedule for the cleaning of state buildings from the

Commonwealth and to pay no less than these amounts to individuals working under this contract. All certified payroll must be submitted with or in advance of monthly invoice statement. The Commission will not issue payment without reviewing and approving certified payroll submissions.

8) No part of this work shall be sublet without the written consent of the

9) The term of this contract is for the period beginning January 1, 2027 through

December 31, 2029.

10) Funding for this contract will be subject to the availability of budgeted funds.

11) If, due to unforeseen circumstances, the scope of services is substantially changed or modified, the Commission maintains the right to amend the contract and increase or decrease the maximum obligation in order to obtain the best value.

PRICING

The Total Bid Price shall include all work as described in these Specifications. Contract selection will be based on the Total Bid Price as submitted. The vendor is required to complete the Bid Form included herein for the entire duration of the contract.

The vendor shall utilize the quantities (units) provided in the Bid Form to prepare the bid.

The unit price(s) submitted by the vendor shall constitute full compensation for all work completed in accordance with these specifications. All activities required in connection with performance of the work, including work required or mandated by applicable codes, permits, and laws, shall not be separately paid for unless specifically provided for in the bid price(s) but shall be considered incidental to performance of the work.

Payment to the vendor for work completed shall be in accordance with the unit bid prices submitted by the vendor for janitorial cleaning services. The method of payment shall be as follows: Within ten (10) days following the last day of the month, the vendor shall submit an invoice to the Commission for all work completed under the contract for the preceding month. The invoice shall include copies of payroll records which the contractor provides to the Commission attesting to the fact that compensation to vendor employees has been made in accordance with this contract. Within thirty (30) days after receipt of the vendor’s invoice, the Commission will make payment to the vendor for the work performed during the preceding month, as approved by the Commission.

INSURANCE

The successful vendor will be required to provide insurance coverage as described in the

Commission’s Standard Form Contract Documents which is attached herein.

BIDS

Bids must be received on the appropriate form in a sealed envelope no later than

Thursday, November 5, 2026 at 10:00 AM. Bids must be submitted to:

Boston Water and Sewer Commission

980 Harrison Avenue

Boston, Massachusetts, 02119

Attention: Mr. Maria Gomes, Director of Procurement

EXHIBIT A

1. The Contractor shall carry Commercial General Liability Insurance with combined single limits not less than $1,000,000.00 per occurrence for Bodily Injury and Property Damage.

2. In addition, the Contractor shall carry Automobile Liability Insurance, including owned, non-owned and hired vehicles, on an occurrence form with a combined single limit of $1,000,000.00 Bodily

Injury and Property Damage.

3. The Contractor shall carry workers Compensation Insurance as provided by Massachusetts General

Laws, Chapter 152 to all persons employed under this contract in addition; the Contractor shall provide Employer’s Liability Insurance covering all work under this contract in an amount not less than $500,000.00 for each accident or disease for each employee.

4. Insurance similar to that required of the Contractor shall be required of the Subcontractors to cover their operations performed under this contract. The Contractor shall be held responsible for any modifications in these insurance requirements as they apply to Subcontractors for purposes of this paragraph.

5. Insurance certificates evidencing the above shall be furnished to the Commission. In addition, renewal certificates must be received thirty (30) days prior to any policy expiration. Further policies must not be allowed to expire or be cancelled without thirty (30) day prior written notice to the

Commission.

6. The Commission shall be named as an additional insured on Commercial General Liability

Insurance. The Contractor shall provide proof of the endorsement of the policy whereby the

Commission has been added as an additional insured.

7. All Insurance required by the Contractor will be maintained with companies assigned a letter of rating in the “secure “category from A.M. Best and which are lawfully authorized to do business with the Commonwealth of Massachusetts.

APPENDIX A

BID FORM

IFB

Janitorial Services

January 1, 2027 – December 31, 2027

(Year 1)

Item Description Units

(a)

Unit Price

(b)

Total Price

(a) x (b)

Year 1 (January 1, 2027 -December 31, 2027)

• General Cleaning (Day-Time Porter, Night-

Time Heavy Cleaning & Saturday Cleaning)

• VCT Floor Stripping/Waxing

• Heavy Café/Kitchen Cleaning

12 Mos.

4 Times

YEAR 1

TOTAL

BID

PRICE

January 1, 2028 - December 31, 2028 (Year 2)

Unit Price

(b)

Year 2 (January 1, 2028-December 31, 2028)

YEAR 2

January 1, 2029 – December 31, 2029 (Year 3)

Unit Price

(b)

Year 3 (January 1, 2029-December 31, 2029)

YEAR 3

January 1, 2027– December 31, 2029

(Years 1 - 3)

Description Total Price

Year 1 (January 1, 2027-December 31, 2027)

Year 2 (January 1, 2028-December 31, 2028)

Year 3 (January 1, 2029-December 31, 2029)

YEARS 1-3

1) The undersigned Bidder proposes to furnish and deliver to the Commission the goods of services described and/or on any attached specifications for the price indicated and the Bidder agrees to all terms and conditions set forth herein, in the Notice to Bidders.

2) Delivery or Completion is required by: Schedule

3) Bidders Estimated Delivery or Completion:

This proposal is made by the undersigned Bidder on the __________Day of ___________________2026.

Terms: NET: 30 All Goods F.O.B. Boston, MA

Signature of Person Authorized to Sign Bid:

Print Name:_________________________________________________________

Signature:__________________________________________________________

Title:_____________________________________________________________

CERTIFICATE OF AUTHORITY

(For Corporation only)

At a meeting of the Directors of the _____________________________________________________

(Name of Corporation) duly called and held at ________________________________________________________________ on the _____________________ day of __________________________________________________ at which a quorum was present and acting, it was Voted, that

(Name) the _______________________________________ of this corporation is

(Office) hereby authorized and empowered to make, enter into, sign, seal and deliver in behalf of this corporation a contract for

(Describe Goods and related Services) with the Boston Water and Sewer Commission, and a performance bond in connection with said contract.

I do hereby certify that the above is a true and correct copy of the record, that said vote has not been amended or repealed and is in full force and effect as of this date, and that _______________________________________________

(Name) is the duly elected _______________________ of this corporation.

(Office)

Attest:

(Affix corporate Seal Here) _______________________________________

(Clerk) Secretary of the Corporation

PERFORMANCE BOND AND PAYMENT BOND

The undersigned surety company hereby binds itself, its successors and assigns to pay to the Boston

Water and Sewer Commission the sum of

( ) Dollars.

This obligation is upon the condition that if the party(s) designated in the contract attached hereto as

Contractor and all subcontractors under such contract shall faithfully furnish and perform everything required to be furnished and performed by them under such contract, and for all labor performed or furnished, and for all materials used in the carrying out of such contract, then this obligation shall become and be null and void; otherwise it shall be and remain in full force and effect.

Signed, and sealed and delivered this _____________ day of __________________, 20__.

Principal: _____________________ Surety: _______________________________________

By: ____________________________ By:________________________________________

(Name) Attorney-in-fact

(Affix Corporate Seal Here)

Bonding Company is incorporated in the State of ___________________________________________

President is: ________________________________________________________________________

Treasurer is: ________________________________________________________________________

Place of business of Bonding Corporation in Massachusetts is:

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person.

As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, limited liability company, union, committee, club, or other organization, entity, or group of individuals.

(Name of person signing bid or proposal)

(Name of business)

STATE TAX COMPLIANCE CERTIFICATE

The Boston Water and Sewer Commission is subject to Massachusetts General Laws, Section 49A of

Chapter 62C, which provides in part that “no contract or other Contract for the purposes of providing goods, services or real estate space to any of the foregoing agencies shall be entered into, renewed or extended with any person unless such person certifies in writing, under penalties of perjury, that he had complied with all laws of the Commonwealth relating to taxes.”

CERTIFICATION

Pursuant to MGL Chapter 62C, Section 49A, I certify under the penalties and perjury that I have complied with all laws of the Commonwealth of Massachusetts related to taxes.

Signed under the Pains and Penalties of Perjury

Name and Address of Authorized Signature of

Bidder or Proposer Bidder or Proposer

Social Security No. or Date

Federal Identification No.

Approval of a Contract will not be granted unless this certificate is signed by the bidder.

Social Security number of federal identification number, as applicable, will be furnished to the

Massachusetts Department of Revenue to determine compliance with the above-referenced law.

PURCHASE CONTRACT AND CONTRACT TERMS

The Commission, acting by and through its Board of Commissioners, may reject any and all

Bids, or any item of a Bid, and award the Contract, as the Board of Commissioners deems to be in the best interest of the Commission, to any qualified Bidder (“Successful Bidder”). The Commission’s acceptance of a Bid shall be in writing and shall identify the Goods or Services subject to this Contract

(“Acceptance”). Notwithstanding the foregoing, the Commission shall be under no obligation to purchase any quantity of the Goods or Services from the Successful Bidder; provided, however, if during the term of this Contract the Commission does purchase Goods or Services of the kind specified in its Acceptance, then it shall purchase such Goods or Services from the Successful Bidder pursuant to the terms hereof.

As provided in Article IV, the Commission may issue Purchase Orders to the Successful Bidder from time to time. All such Purchase Orders shall be governed by and be deemed to include the provisions of this Contract, including the Standard Terms and Conditions, Notice to Bidder and

Invitation for Bids that are incorporated herein and made a part of the Contract

STANDARD TERMS AND CONDITIONS

ARTICLE I

DEFINITION

1.1 Definitions:

1.1.1 “Commission” shall mean the Boston water and Sewer Commission.

1.1.2 “Contract” shall mean this Purchase Contract and Standard Terms and

Conditions, the Invitation for Bids and the Notice to Bidders.

1.1.3 “Contractor” shall mean the Successful Bidder to which the Contract is awarded.

ARTICLE II

PERFORMANCE BOND AND PAYMENT BOND

2.1 If required by the Contract, the Contractor shall provide a performance bond and or payment obtained from a security company qualified to do business in Massachusetts and in a form acceptable to the Director of Procurement or, in lieu of a performance or payment bond, a certificate of deposit or a certified, treasurer’s or cashier’s check issued by a bank or trust company acceptable to the Director of Procurement, payable to the order of the Commission in the penal sum greater than the full amount of the estimated contract price.

2.2 The Contractor shall deliver such security to the Director of Procurement within ten days of Notice of Award.

ARTICLE III

INTERPRETATION, INFORMATION AND CONFORMITY OF THE GOODS

3.1 The Contractor shall furnish such information relating to the Goods or related services and to their delivery or performance as may be requested by the Director of

Procurement.

3.2 The Goods or Services shall conform exactly to the Specifications set forth in Schedule

A of this Contract; provided, however, the Director of Procurement, in writing, may permit nonmaterial variations if such variations do not effect the (i) merchantability of the Goods or the fitness of the Goods for their intended use and (ii) are in accordance with recognized usages in the trade in Greater Boston. The acceptance of any Goods or

Services that have been changed or modified without the Director of Procurement’s written permission may be revoked at the option of the Commission at any time despite any time limitation contained in this Contract.

3.3 The Executive Director shall decide all questions which may arise concerning the time and manner of delivery or performance, conformance to specification, fitness for a particular purpose, and quality and value of the Goods or related services. The

Executive Director shall also interpret any part of the Contract, including the plans and

Specifications. In any matter considered hereunder, the determination and decision of the Executive Director shall be final and conclusive. The Executive Director shall decide all such questions promptly and render a decision or give written notice of the reasons why a decision cannot be made within such time.

ARTICLE IV

QUANTITIES

4.1 The Commission shall issue Purchase Orders from time to time signed by the Director of Procurement. Each Purchase Order shall contain a description of the Goods or

Services the quantities and prices, the shipment schedule, the terms and place of delivery (if different from the delivery terms set forth herein) and a reference to this

Contract. Every Purchase Order issued by the Commission to the Contractor following the date of this Contract and bearing such reference shall be governed by and be deemed to include the provisions of this Contract. If there is any inconsistency between the terms and conditions of this Contract and the terms and conditions of a Purchase

Order, then the terms and conditions of this Contract shall prevail. Notwithstanding the foregoing, it is expressly agreed that the Commission does not bind itself to purchase any or all of the quantities set forth in either this Contract or any Purchase Order.

4.2 If the quantity of Goods subject to this Contract is estimated by the Commission, then the Contractor agrees that it shall furnish to the Commission such Goods at the price or prices specified in this Contract and such additional quantities of the Goods as the

Commission may order, not to exceed one hundred and twenty-five percent (125%) of the quantities estimated.

4.3 If the quantity of Goods specified in a Purchase Order differs from the parties’ estimated quantity of Goods Contract and the Contractor has specified a different unit price for quantities other than the estimated quantity, then the price to be paid by the

Commission for the Goods will be the unit price in the Contract applicable to the quantity ordered.

4.4 If the Contract and the Purchase Order provide that a “blanket” purchase order is contemplated, then the Commission shall purchase only such amounts of the Goods or

Services as are ordered by a Release signed by the Buyer. It is expressly agreed that the

Commission does not bind itself to purchase the full quantities stipulated in the Contract or Blanket Purchase Order. A Release shall be furnished at the unit price quoted for the full quantity specified in the Blanket Purchase Order.

ARTICLE V

PRICES, TAXES AND TERMS

5.1 The Contractor certifies that the price specified in the Contract is as low or lower than the price quoted or charged by the Contractor to any other customer purchasing or committing to purchase a substantially similar quantity of Goods as the Commission.

5.2 If, at any time, the Contractor’s published prices for a substantially similar quantity of

Goods are less than the prices specified herein, or if the Contractor provides or agrees to provide a substantially similar quantity of the Goods to a third party for a price lower than that specified herein, then the price set forth herein shall be reduced to that lower price. If the Commission has paid the Contractor for any Goods at a higher price, then the Commission shall receive the benefits of such reduction in the form of a credit or rebate.

5.3 If the Contractor’s Bid provides that prices are subject to escalation, then the price for the Goods shall be established as of the date of the Contractor’s receipt of a written

Purchase Order even if the Goods are to be delivered at a later date; provided, however, price increases shall not be permitted for Goods purchased from the Contractor’s stock or inventory and in no event shall a price increase exceed the maximum percentage increase specified in the Contractor’s Bid, or any control price established by applicable governmental price controls.

5.4 Unless otherwise provided in the Purchase Order, payment terms shall be net cash thirty

(30) days from delivery.

5.5 Unless otherwise provided in the Purchase Order, all prices for Goods shall be based upon delivery F.O.B. the Commission’s place of business in Boston, Massachusetts.

5.6 Unless otherwise provided in the Purchase Order or with the written exception of the

Director of Procurement, the Contractor must deliver the full quantity of Goods specified in the Purchase Order before any payment will become due from the

ARTICLE VI

DELIVERY, TENDER, ACCEPTANCE, RISK OR LOSS

6.1 Contractor shall not be deemed to have made tender of delivery unless and until the

Contractor receives a receipt for the delivered Goods from the Director of Procurement or his duly authorized agent; provided, however, such a receipt shall not constitute acceptance of the Goods nor a waiver of any right the Commission may have to reject

Goods or revoke its acceptance of Goods as result of the delivery of nonconforming or defective Goods.

6.2 Notwithstanding any prior payment or inspection by the Commission, all Goods or

Services shall be subject to final inspection and acceptance by the Commission at the place designated for delivery. Final inspection will be made by the Commission between ten (10) and thirty (30) business days from the date of delivery. Acceptance of goods shall occur only when the Commission signifies in writing to the Contractor that the goods have been accepted or if the Commission fails to reject the goods within thirty (30) days after the final inspection.