26-06-26 - Florence S. Lord Senior Housing Invitation to Bid.pdf

Florence Lord Senior Housing Renovations Invitation to Bid 155 South Main St., Marlborough, CT 6/26/2026

Invitation to Bid

Florence S. Lord Senior Housing Renovations

Elderly Housing Management on behalf of the Marlborough Association for Senior Housing invites qualified single prime contractors to submit qualifications and sealed bid proposal for the renovation to Florence S. Lord Senior Housing, 155 South Main Street, Marlborough, CT 06447.

This property is part of the Connecticut Housing Finance Authority (CHFA) State Sponsored Housing Portfolio (SSHP).

2 Copies and 1 PDF copy of sealed bids delivered via mail, overnight courier, or messenger labeled: Bid for Florence S. Lord Senior Housing Renovations will be received by Elderly Housing Management Inc., Attn: Sophia Rosa, 127 Washington Ave, Fifth Floor East, North Haven, CT 06473, up until 2:00 pm on Thursday, August 6th, 2026. Bids shall remain valid for 120 days.

Bider shall provide all labor, materials, supervision, applicable taxes, insurance, bonds, delivery and transportation costs, an all else necessary to fully execute the scope of work as specified in the contract documents.

Funding for the project is from the Department of Housing (DOH) and being administered through CHFA State Sponsored Housing Improvement Program (SSHIP). This project is not subject to Federal Davis Bacon Wage rates or State Prevailing Wage rates.

Contract Documents

See plans and project manual posted to the CT Source Bid Board for scope & conditions of the contract. Contract documents can be requested via email from Brian Cleveland at bcleveland@clevelandarch.com. Provide project name and recipients name, company name, daytime telephone number, and email address. Documents will be distributed to the email address provided by a link to Dropbox.

Project Information

Project Florence S. Lord Senior Housing Renovations

Owner Marlborough Association for Senior Housing

155 South Main Street, Unit 1 Marlborough, CT 06447 Tel: (860)295-1131 Email: florencelord@ehmchm.org

Architect Brian Cleveland Architects Mr. Brian Cleveland

631 Main Street Monroe, CT 06468

Tel: (203)459-8686 Email: bcleveland@clevelandarch.com mailto:bcleveland@clevelandarch.com mailto:bcleveland@clevelandarch.com

The Work

Renovation of an existing 24-unit apartment building. Property will be partially occupied during construction. Interior renovations of units and common spaces including kitchens, bathrooms, finishes, mail/package areas, door hardware, lighting, HVAC systems, and electrical systems.

Building exterior work includes additional insulation, rough carpentry, siding & trim, windows, joint sealants, and driveway milling and paving.

Site Visit

A mandatory pre-bid walkthrough will be held on Monday, July 13th, at 9:00 am.

An optional pre-bid walkthrough will be held on Friday, July 17th, at 9:00 am. This will be provided only to those contractors who participated in the mandatory walk-through on July 13th.

RFI & Addenda

Requests for information submitted by the Contractor shall be submitted via email to bcleveland@clevelandarch.com and received no later than Wednesday, July 22nd at 4:00 pm.

Verbal requests for information via phone or other means will not be accepted. Responses will be posted by addendum. It is the bidder’s sole responsibility to receive and include all addendum in their bid. Failure to comply with these conditions will result in the bidder waiving the right to dispute bid results.

Schedule

Work shall commence within 30 days of the notice to proceed or date of contract, whichever is sooner. The total construction duration is recommended not to exceed 7 months.

Permits

The Contractor will be responsible for securing all necessary permits, state and local, as required by the Town of Marlborough.

Qualifications

Bidders, if requested, must be able to present satisfactory evidence that they have been regularly engaged in the business of such work as they propose to execute and that they are fully prepared with the necessary capital, personnel, materials, tools, and equipment, in order to conduct the work to be contracted for the satisfaction of the Marlborough Association for Senior Housing and to begin work promptly when ordered.

Right to Accept/Reject

After review of all factors, terms and conditions, price, schedule, and qualifications the Marlborough Association for Senior Housing reserves the right to reject any and all bids, or any part thereof, or waive defects in same, or accept any proposal deemed to be in the best interest of the Marlborough Association for Senior Housing.

Form of Contract

AIA A102-2017 Standard Form of Agreement Between Owner and Contractor where the basis of payment is the cost of the work plus a fee, with a guaranteed maximum price.

Contractor shall adhere to all supplemental conditions or requirements imposed by the funding agencies for the project. These funding agencies include Connecticut Housing Finance Authority (CHFA) and Department of Housing (DOH)

Bidding Documents

Bids shall include the following documents and information to be considered complete.

Bid Form

Confirmation of receipt of addendum.

Base Bid Cost Breakdown List of Subcontractors

Proposed Schedule

Bonding and Insurance Requirements

Contractor’s Certification Regarding CHFA Affirmative Action Policy Requirements

AIA A305 Contractor’s Qualification Statement

Bids shall include contractor’s qualifications. This includes the information required on the AIA A305 document.

General Information:

• Prior names under which your organization has operated and the dates and jurisdiction for which each one was used

• Legal status under which your organization does business

• Organization leadership (The four highest ranking corporate officers & their titles / partners / owners)

• Years of organization operation

• Organization certifications

• Experience o Include up to four projects that your organization has completed that have a similar scope and size to the proposed project

• List of work that your company typically self-preforms

• Any qualities, accreditations, or skills that differentiate your organization

• Project management system your organization uses

• References o Identify three client references o Identify three architectural references o Identify one bank reference o Identify three subcontractor or other trade references

Financial and Performance Information:

• Federal tax identification number

• Any record of organization bankruptcy over the past 10 years

• Any pending or outstanding lawsuits or legal claims against your organization or individuals who will be working on this project in which the amount is over $75,000

• Any projects where your organization has failed to complete work awarded to it over the past five years

• Any projects where your organization has been terminated for any reason except for an owners’ convenience over the past five years

• Any business-related crimes your organization has been convicted of over the past five years

Project Specific Information:

• Identify the office out of which the contractor will perform the work for the project

• Any conflict of interest your organization may have regarding this project

• Identify key personnel from your organization who will be involved with work on this project. Indicate their position, their office location, their experience, and similar projects they have worked on.

• List the subcontractors you intend to use for major portions of work on this project

• List all safety-related citations and penalties the Contractor’s Project Office has received in the last three years

• Attach the Contractor’s Project Office’s OSHA 300a Summary of Work-Related Injuries and Illnesses form for the last three years

• Attach a copy of your insurance agent’s verification letter for your organization’s current workers’ compensation experience modification rate and rates for the last three years

• Attach current certificates of insurance for your commercial general liability policy, umbrella insurance policy, and professional liability insurance policy, if any. Identify deductibles or self-insured retentions for your commercial general liability policy.

END OF INVITATION