25QE044_Attachment_7_PWS.docx

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity 4800 Mark Center Drive Alexandria, VA 22350

K-12 Visual Arts Resource Platform And Professional Learning Platform

1. General Information and Scope of Work

1.1 Agency

1.1.1 For school year (SY) 2024-25, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction in 161 schools to over 67,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, and Italy. In the Pacific, DoDEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited virtual high school with teaching hubs in the Americas, Europe, and Pacific. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.1.2 DoDEA schools have many grade configurations. Forty of our 160 brick-and-mortar schools have grades 9-12; 60 of our brick-and-mortar schools have at least one of the grades 6-8; and 102 of our brick-and-mortar schools have at least three of grades PK-5.

Table 1: School Year 2024-25 Enrollment (October 4, 2024) - Rounded to nearest 25

Total 67,125

1.1.3 Military-connected students experience high mobility rates across the nation and throughout the world. Consequently, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success, working toward a worldwide systemic education network.

1.1.4 DoDEA has adopted College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS), College, Career, and Civic Life (C3) Framework for Social Studies State Standards, and Society for Health and Physical Education Standards (SHAPE AMERICA). DoDEA has also adopted both the International Society for Technology in Education (ISTE) Standards for Students.

1.3 Scope of Work

1.3.1 DoDEA requires a K-12 art resources platform that includes a comprehensive bank of art specific curriculum materials and has teacher-specific tools to guide improvement in art education. This resource will serve all K-12 arts educators and impact art students systemwide. This resource should be commercial, off-the-shelf (COTS).

1.3.2 DoDEA requires professional learning via K-12 visual arts platform that (1) is commercial, off-the-shelf (COTS), (2) provides differentiated, on-demand educational opportunities in the visual arts and visual arts pedagogy and (3) includes a comprehensive bank of visual arts-specific asynchronous courses/webinars and/or digital modules that promote improvement in arts education and which arts educators can access at their convenience. This resource will serve all visual arts educators and above-school level arts educators and will impact visual art students systemwide. DoDEA expects to award one contract for a 5-year ordering period.

1.3.3 DoDEA expects to purchase 5-year subscriptions for teachers at our 161 schools and DoDEA will award one contract.

2 Requirements

K-12 Art Resource Platform and Related Requirements: The Contractor shall provide digital access to a commercial, off-the-shelf (COTS) vendor-hosted platform that houses K-12 visual arts supplemental instructional resources.

Supporting Tasks: The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

2.1 Task 1, Platform—The Contractor shall:

2.1.1 Provide a web-based art resource platform with content that aligns to DoDEA’s College and Career Ready Standards (CCRS). For more information on those standards, see the following URL: https://www.dodea.edu/Curriculum/FineArts/Fine-Arts-Standards.cfm.

2.1.2 Provide online access to K-12 standards-aligned resources either by grade level or by grade band to include the following resources: standards-aligned lesson plans, worksheets, artist biographies, videos, and assessments.

2.1.3 Provide a K-12 collection interface that is organized either by grade level or by grade band and topic and is user-friendly to navigate and manage.

2.1.4 Allow users to print materials for classroom use.

2.1.5 Provide a regularly changing collection of comprehensive resources to remain up to date with current art works, trends, and changes in art education. Note: The term “regularly” means that materials are added to the collection at least quarterly throughout each year of the contract.

2.1.6 Provide digital rights to all visual materials embedded in the resources so that DoDEA may use the resources for our internal use only without incurring copyright costs or infringing on copyright laws.

2.1.7 Provide evidence of pedagogically sound, research-based resources included in your product and professional collaborators involved in the development of said resources

2.2 Task 2, Visual Arts Professional Learning Content and User Access—The Contractor shall provide digital access to a vendor-hosted platform that houses K-12 visual arts professional learning content that is asynchronous, self-paced, and includes a method of recording progress and completion. The platform shall:

2.2.1 Include K-12 standards-aligned professional learning resources arranged by topic and/or grade band to include teaching strategies, examples, and classroom materials, in modules that include both written and video formats.

2.2.2 Allow users to download and print the print resources and to share the video format in their visual arts classes.

2.2.3 Provide evidence of pedagogically sound, research-based professional learning included in your product and professional collaborators involved in the development of said professional learning.

2.2.4 Include a broad range of presenters, educators, and artists. Resources shall include but not necessarily be limited to the following:

1) Teaching methods for various art media such as printmaking, fibers, drawing, photography, and ceramics.

2) Teaching methods about various artists, art styles, or artistic periods, including both historical and contemporary examples.

3) Teaching methods for various visual arts techniques, such as perspective, portraiture, and abstraction.

4) Teaching methods for utilizing technology in the art room, including using Adobe products.

5) Classroom and resource management strategies, procedures, organization, and safety.

6) Visual arts pedagogy such as student-centered learning, Teaching for Artistic Behavior, Studio Habits of Mind, Visual Thinking Strategies, the New Museum Model.

7) Differentiation in the art room, including teaching strategies for students of varying abilities and multilingual learners (MLs).

8) Curriculum planning, including considerations such as assessment, critiquing, and social emotional learning.

9) Art-related administrative tasks, such as displaying art, sponsoring art clubs, planning field trips, participating in professional learning communities (PLCs), etc.

2.2.5 Update the collection of comprehensive resources at least quarterly to remain up to date with current artists, trends, and changes in visual arts education.

2.2.6 Ensure that DoDEA educators can use the platform’s resources for internal use only without either DoDEA or our educators incurring copyright (royalty) costs or infringing on copyright laws.

2.2.7 Provide a method for teachers to track both their progress within a module, workshop, or course, and their completion. This requirement could be digital tracking and/or printable (in PDF format) certificates of completion, that includes the number of credit hours the course is worth, along with the course title.

2.2.8 User Access: Provide an intuitive/user-friendly website that allows teachers to easily navigate and find the professional learning resources they require.

2.3 Task 3, Product Training and Customized Professional Learning— The Contractor(s) shall:

2.3.1 Product Training: Provide asynchronous webinars, videos, and/or digital modules, which give stake-holders basic information about the courseware, including navigation through the site They shall be posted—or provided to DoDEA to post—on our learning management system (LMS, Schoology). Digital modules, if any, shall be Shared Content Object Reference Model® (SCORM®) compliant. For additional information about SCORM® compliance, see PWS 3.9.

2.3.2 Customized Professional Learning: Provide two 30- to 60-minute virtual, customized professional learning webinars for each region (Americas, Europe, and Pacific) each year (if synchronous)—a total of six per year or 30 over the life of the contract. Record each webinar to be posted on DoDEA’s learning management system (LMS, Schoology). Note: The exact topics, presentation dates, and delivery method (synchronous or asynchronous) will be determined by DoDEA post-award in consultation with the Contractor.

2.4 General Requirements—The Contractor shall:

2.4.1 Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.4.2 Technical Requirements for Digital Resources—The Contractor shall:

2.4.2.1 Deliver digital instructional resources in at least one of the following four formats:

1) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor. Ensure the course content meets the following specifications:

· Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

· Uses imported content, if required, conforming to IMS content packaging specifications.

· Uses code that does not disable LMS features when digital resources are accessed our LMS.

· Incorporates, where applicable, assessments that are IMS Test and Question Interoperability (QTI)-conformant.

· Uses content-hosted externally that conforms to any of the existing versions of IMS Learning Tools Interoperability (LTI), per www.imsglobal.org.

2) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

3) Hosted externally by the Contractor but accessible via their official DoDEA email.

4) Hosted externally by the Contractor but provide teacher access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoDEA’s identity, rostering, and management platform (currently, ClassLink).

2.4.3 Third-Party Programs, Software, and Applications: Ensure its own and its subcontractors’ (third-party) programs, software, and applications meet—at a minimum—the same technical requirements as the Contractor must meet, including the Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement. For more information, see Technical Exhibit #1, 1.1.7.

2.4.4 Delivery of Digital Resources—The Contractor shall deliver digital materials with instructions detailing how the resources can be accessed by visual arts teachers and above-school-level visual arts educators.

2.4.5 Meetings: Attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR. Note: Costs associated with attending any face-to-face meetings shall be handled/paid for as stated in the contract.

2.4.5.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.4.5.2 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.4.5.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.5 Performance Standards and Acceptable Quality Levels

2.5.1 Performance Standard: Tasks shall be completed by the required completion date.

2.5.2 Acceptable Quality Level: See PWS 7, Performance Requirement Summary (PRS).

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Privacy—The Contractor shall:

3.2.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.2.2 Contractor Personnel:

· Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL: http://www.archives.gov/about/laws/privacy-act-1974.html.

· All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens, including any third-party penetration (PEN)/security testers.

3.2.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information successfully complete the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.2.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements (listed above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data in order for DoDEA to comply with DoD’s evolving privacy mandates.

3.3 Liaison and Alternate Liaison—The Contractor shall:

3.3.1 Provide a liaison and alternate liaison to be responsible for the performance of work. Their names shall be designated in writing to the Contracting Officer. They shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Each shall have at least one year of experience working in a similar role.

3.3.2 Notify the COR in writing regarding any change in either the liaison’s role ten business days in advance of the change If the liaison or liaison alternate is changed post-award, the replacement shall meet or exceed the qualifications and experience of the person assigned upon contract award.

3.4 Holidays and Hours of Operation: The liaison or alternate liaison shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/ shutdowns. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.5 Availability: The Contractor shall make all resources available for the life of the contract.

3.6 Nondiscrimination: The Contractor shall provide resources free of bias regarding race, color, religion, sex, national origin, or disability.

3.7 Section 508 Compliance—The Contractor shall:

3.7.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

3.7.2 Requirement: Ensure that products, platforms, and services delivered as part of this work statement that are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1 & Apps. A, C & D which are located at the following URL: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.7.3 ARS: See the attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters 4-6 do not address one or more functions of ICT. Note the guidance in the table below:

3.8 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following five formats: Digital Accessible Information System/National Instructional Materials; Accessibility Standard (NIMAS) with cascading style sheet; HyperText Markup Language (HTML); Portable Document Format (PDF, unlocked, embedded fonts, single page); and Rich Text Format (RTF)/Word document.

3.9 Sharable Content Object Reference Model® (SCORM®) Compliance: Provide digital modules, if included among the proposed/required resources, that are SCORM®-compliant. Note: The Department of Defense Instruction (DoDI) 1322.26 mandates that modules comply with the latest possible version of SCORM®, per https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-10-05-073235-400.

3.10 Data & Data Rights: All data developed from any work awarded under this contract is and shall remain the property of the Government. The Contractor shall ensure that digital rights to all visual materials embedded in the resources will be given so that DoDEA for DoDEA’s internal use only may use resources without incurring copyright costs or infringing on copyright laws. All data developed from any work awarded under this contract is and shall remain the property of the Government.

3.11 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 Government-Furnished Information / Resources DoDEA will, if required, assist in posting the recorded webinars on our LMS.

5 Contract Deliverables

6 Acronyms and Definitions

Contract Line Item Number (CLIN): Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) : Only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a KO’s warrant.

Contracting Officer’s Representative (COR): Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor: Supplier or vendor contracted to provide specific supplies or services to the Government. The term herein refers to the prime.

Deliverable: Usually physically delivered items but may include such items as digital documents/reports.

Performance Work Statement (PWS): Statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary

Task 1, Visual Arts Content and User Access, PWS 2.1 & 2.2

Teaching resources are increased by at least two lessons per semester.

No more than one day of unscheduled downtime per semester.

COR inspection and stakeholder feedback

Task 2, Product Training and Customized Professional Learning

PWS 2.3

Technical Support

PWS 2.3

Privacy Training

PWS 3.2.3

Privacy Verification

PWS 3.2.4

Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

· Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the FedRAMP Internet Cloud vetting processes. Contractor participation/ cooperation is normally required to complete this process.

· On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

1.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

· DoD Directive (DoDD) 8500.01E, Information Assurance, be found at the following URL: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf.

· DoD Security Technical Implementation Guidance (STIG), which may be found at the following URL: https://public.cyber.mil/stigs/downloads/.

· DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001p.pdf?ver=2019-02-26-101520-3004.5.2.

1) Maintaining system security IAW the latest versions of the (1) DoD Cloud Computing Security Requirements Guide, (2) Family Educational Rights and Privacy Act (FERPA), and (3) Protection of Pupil Rights Amendment (PPRA).

2) Providing a solution robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users. In addition, provided solutions shall be applicable to the digital learning environment of the DoDEA Virtual School.

3) Ensuring Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates to the COR which can be audited at any time by the CISO or his/her designee.

1.6.2. Support industry-standard data rostering standards via ClassLink and standard data formats such as OneRoster.

1.6.3. Ensure that data storage, handling, and security meet the following minimum standards:

1) DoDEA’s information and data shall be secured in data center located in the United States.

2) The system, including its server(s) and network devices, shall be in an environmentally controlled and secure facility under controlled circumstances (e.g., using authorized personnel access lists, ID cards, entry logs, etc.).

3) All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens, including any third-party penetration (PEN)/security testers.

4) All data transit shall be secured with Transport Layer Security (TLS) encryption.

5) All data at rest shall be secured with Advanced Encryption Standard (AES)-256 encryption.

1.6.4 Ensure that data integration includes the following:

1) Automated industry standard form of data integration using Representational State Transfer Application Program Interface (RESTful API), Learning Tools Interoperability (LTI), or Secure File Transfer Protocol (SFTP) data sets (ClassLink, OneRoster, etc.).

2) Encryption of DoDEA’s data at rest to include unique encryption keys for each customer on systems hosting multiple customers.

3) Notification of DoDEA in writing within 72 hours of any changes made to corporate policies for data protection.

4) Use of only masked student data in a non-production environment.

5) Integration scheduling that meets DoDEA’s required timeframes.

6) Provision of fully automated data uploads per Agency schedule(s) and Agency requirements.

7) Support of SFTP capabilities using a single set of login credentials.

8) Provision of a single data set of DoDEA information. Note: The Contractor’s solution shall support DoDEA at all levels: school, community, district, region, and HQ.

9) Maintenance of a backup and restore plan for DoDEA data in the event of a disaster.

10) Provision of detailed feedback of what caused errors if an integration transmission results in errors.

1.6.5 System Features—The system shall:

1) Allow user accounts to be created automatically based on a file provided by DoDEA either nightly or on another pre-determined scheduled feed.

2) Allow DoDEA to be able to choose the format of user login identification, e.g., an email address, and be able to create manual accounts, if needed.

3) Require the user—for manually created accounts—to reset the password on the user’s initial login or, upon request, a password reset.

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