25MACISMB1 - Scorecard - final.docx
DOCX document 113 KB Posted
- Solicitation number
- BD-25-1026-DOE02-DOE01-105096
- Issued by
- Suffolk County, Massachusetts
About this file
This document is an Evaluation Criteria Scorecard used by the Massachusetts Department of Education to evaluate responses to Solicitation 25MACISMB1 for an Early Literacy Tutoring Departmental Master Agreement. The scorecard outlines the required qualifications for bidders, including demonstrated capacity to serve students in Massachusetts, experience in literacy-focused tutoring, and evidence of impact on student learning. Additional evaluation criteria include the bidder's Supplier Diversity Program Plan, Prompt Payment Discount, details on the tutoring model and its impact, evidence of program quality, and cost-effectiveness. Preferred qualifications address aspects such as alignment with research recommendations, tutor training and support, and monitoring systems. The contract opportunity is open to qualified vendors to provide literacy-focused tutoring services to students in grades K-3 across the state, with a planned start date of September 2024.
The cost-effectiveness of the program, highlighting the per-student rate while maintaining quality, is an important consideration. The scoring rubric awards points based on the strength of the bidder's qualifications and evidence provided. This contract opportunity is being issued by the Massachusetts Department of Education under the COMMBUYS procurement system, with a maximum total score of 100 points.
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Other files
| File | Type | Posted |
|---|---|---|
| State Forms - Read Only.pdf | ||
| Contractor Authorized Signatory Listing Form.pdf | ||
| Prompt Pay Discount - PPD Form.docx | DOCX document | |
| Supplier Diversity Plan Language.docx | DOCX document | |
| 25MACISMB1 Attachment A - Final.docx | DOCX document | |
| IP Language.docx | DOCX document | |
| 25MACISMB1 - Measures - Final.docx | DOCX document | |
| 25MACISMB1 Bid - final.docx | DOCX document | |
| 25MACISMB1 - Evidence Form - final.docx | DOCX document | |
| IT RFR Required Specifications.doc | DOC document | |
| Supplier Diversity Program Plan Form.xlsx | XLSX spreadsheet | |
| DESE Required Language 3-26-24.docx | DOCX document | |
| RFR - Required Specifications from OSD 10.1.21.docx | DOCX document |
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Text version
135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)
| 1 |
| Capacity: Vendor identifies capacity to serve children in Massachusetts beginning in September 2024, identifying proposed regions of the state to serve as well as the likely number of students to serve while maintaining program quality |
| Yes |_| |
| No |_| |
| 2 |
| Experience: Demonstrated experience successfully deploying staff into a school setting to provide literacy focused tutoring OR demonstrated experience successfully providing virtual 1:1 early literacy tutoring during the school day. |
| Yes |_| |
| No |_| |
| 3 |
| Impact: Demonstrated impact on student learning and positive student and family experience, especially for children from historically underserved groups |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggest exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 25MACISMB1 COMMBUYS Document #: BD-25-1026-DOE02-DOE01-105096 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
| Multiplier |
| Maximum |
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
| 1 |
| Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calculated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 points |
| (x5) |
| 25 |
| 2 |
| Bidder has completed and submitted the Prompt Payment Discount (PPD) form (offering a percentage commitment of 1% scores and average - higher percentage scores higher points, a lower percentage scores lower points - claiming hardship scores 0 points). |
| (x1) |
| 5 |
| 3 |
| Briefly detail your organization’s experience providing literacy-focused tutoring services to children in grades K-3. Include the size of your tutoring corps and number of students served per trained tutor. |
| (x3) |
| 15 |
| 4 |
| Evidence of the impact your tutoring model has had on student learning. Links to reports from prior impact or evaluation studies may be included or as appendices. |
| (x4) |
| 20 |
| 5 |
| Provide evidence of: |
· the quality of program, including the use of evidence based instructional practices, a sample grade one tutoring lesson, and any other artifacts that highlight the quality of your program;
· your success engaging schools and families to improve literacy outcomes for children in grades K-3. Artifacts that illustrate program quality may be included in appendices.
| (x3) |
| 15 |
| 6 |
| Preferred Qualifications: |
1. Tutoring services reflect recommendations by EdResearch for Action in terms of model, frequency and duration.
2. Describe how tutors and/or other personnel are selected and trained. Identify structures in place to support tutors throughout their employment.
3. Provide evidence of tutor training in:
· cultural/linguistic competence,
· working with English learners,
· working with students with disabilities
· social-emotional learning,
· anti-racism practices.
4. evidence of appropriate systems in place to monitor program and tutoring sessions and information including, student attendance and if requested, student’s pre/post testing data
| (x2) |
| 10 |
| 7 |
| Cost Effectiveness: Describe the cost effectiveness of the program, highlighting how the program serves students at a reasonable per-student rate while also maintaining quality of the program. |
| (x2) |
| 10 |
| Total: |
| 100 |
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