25523_Addendum_3_Questions.pdf
PDF 160 KB Posted
- Attached to
- Stop Loss Insurance State and local contract opportunity
- Solicitation number
- 25523-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This is Addendum #3 to a competitive solicitation issued by the School Board of Hillsborough County Public Schools (HCPS) in Tampa, Florida for Stop Loss Insurance effective January 1, 2026. The addendum addresses questions and clarifications raised by potential bidders regarding RFP #25523-RFP-DST. HCPS is transitioning from fully insured coverage through Aetna to self-funded coverage effective January 1, 2026, and is seeking Illustrative Indemnity Stop Loss (ISL)-only proposals. The school district covers approximately 24,328 eligible employees, with current enrollment of 19,121 participants including 18,601 active employees, 44 COBRA participants, and 476 pre-65/post-65 retirees and surviving spouses. The solicitation requires bidders to submit a Vendor Registration Form with their proposal. Census data is available in a password-protected file, with a revised COBRA census provided in this addendum that includes gender, date of birth, home zip code, and coverage tier information for each participant.
Key details clarified in this addendum include confirmation that Aon serves as the Broker of Record with offices located at 4010 W. Boy Scout Boulevard, Suite 200, Tampa, Florida 33607. HCPS currently has no Stop Loss coverage in place, making the 2026 plan year the first time the district is purchasing such coverage. Initial proposals are being requested using census data through July 2025, with follow-up quotes to be developed using data through August and September 2025 as it becomes available. Respondents must acknowledge receipt of this addendum with their bid submission and must consider all modifications to the original solicitation documents when preparing their proposals.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| HCPS_COBRA_as_of_08.01.2025_updated.xlsx | XLSX spreadsheet | |
| 25523_Addendum_1_Data_Update_Aug.pdf | ||
| Data_Included_Aug_2025.zip | ZIP file | |
| 25523-RFP-DST_Stop_Loss_Insurance_RFP_Questionnaire.xlsx | XLSX spreadsheet | |
| 25523-RFP-DST_Stop_Loss_Insurance.pdf | ||
| Data_Included.zip | ZIP file | |
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| Vendor_Registration_Form_07.10.25.pdf |
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Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent Van Ayres
PROCUREMENT SERVICES
ADDENDUM TO COMPETITIVE SOLICITATION
October 2, 2025
Competitive Solicitation No. and Name: RFP #25523-RFP-DST Stop Loss Insurance
Addendum #: 3
NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS
The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.
1. Questions and Answers
The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.
Question Answer Good morning, Do I need to submit the vendor registration form to bid on this? We have bid in the past so I just want to confirm if we can bid on stop loss without filling this out. If I have to fill out the form would I check "new" or "update".
Thank you
Please submit the Vendor Registration Form with your bid proposal.
Can you share the password to access the censuses. Please see the attached questionnaire, specifically the 'Data Included' tab.
Line 1: Census including Active, Retirees, Surviving Spouse, LOA "See Zip File Password protected: sdhc13009"
Can you provide the current specific deductible as well as the current rates for this RFP? Thank you!
HCPS does not currently have Stop Loss coverage today because we are Fully Insured. The 2026 plan year will be the first time we are purchasing Stop Loss coverage.
Symetra has 2 questions: 1) Aon is listed as the BOR.
Please provide the office/location address of the Aon office for this case. 2) Symetra needs each census to include the following for each participant: gender, DOB, home zip code and coverage tier. The "cobra" census is missing gender and home zip code. Please provide a revised "cobra" census. Thank you.
1. Tampa office: 4010 W. Boy Scout Blvd. Suite 200 Tampa, FL 33607
2. Revised COBRA census included. The password for this file is the same as the prior version.
Hillsborough County Public Schools Page 2 of 2 RFP #25523-RFP-DST Stop Loss Insurance
This Addendum shall be construed and governed by the laws of the State of Florida.
Sincerely, Erika James, Senior Procurement Officer
THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR
BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.
1. Questions and Answers
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