SIR.docx

SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

SIR

3. DATE ISSUED

9/7/2016

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

CT-16-00495-A2

6. PROJECT NO. Office Modular Complex

7. ISSUED BY

DOT/FAA W.J.H Technical Center Facilities & Grants Branch AAQ-610 Lori McLaughlin, Contracting Officer Atlantic City International Airport NJ 08405

8. ADDRESS OFFER TO

Same as Block 7

Lori McLaughlin B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 609-485-5174

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, Identifying no., date):

The FAA William J. Hughes Technical Center (WJHTC) at the Atlantic City International Airport, NJ has a requirement for construction. The work includes the provision of all labor, materials and equipment to provide a new modular office complex at the FAA WJHTC, including all incidental work.

11. The Contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

12B. CALENDAR DAYS

YES

NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by 4 PM local time September 19, 2016: Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

OMB Control No. 2120-0595 (SF-1442) FAA Template No. 3 (8/97)

OFFER (Must be fully completed by offeror)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within 30 calendar days after the date offers are due. (Offerors providing less than the calendar days indicated here for Government acceptance after the date offers are due will not be considered and offer will be rejected.)

AMOUNTS

Materials $ Labor $ Total $

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each.)

AMENDMENT NO.

DATE

OMB Control No. 2120-0595 (SF-1442) FAA Template No. 3 (Reverse) (8/97)

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

26. ADMINISTERED BY

Same as Block 7

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO

SIGN (Type or print) 31A. NAME OF CONTRACTING OFFICER (Type or print)

Lori McLaughlin

BY

31C. AWARD

DATE

THIS PAGE IS LEFT INTENTIONALLY BLANK

PART I - SECTION B PRICES/COSTS

B.1 PRICES/COSTS

The pricing for this project consists of the following:

TOTAL OFFER $

---END OF SECTION B---

PART I - SECTION C STATEMENT OF WORK

C.1 STATEMENT OF WORK

This work includes the provision of all labor, materials, and equipment to provide a new modular office complex at the FAA WJHTC.

The work includes, but is not limited to, the following:

· Removal of existing modular office building (Building No. 324), including removal of blocking piers and disconnection of existing utilities

· Site preparation work to accommodate the installation of the new modular office building, including:

· Removal of existing utility distribution systems

· Provision of new foundations and blocking

· Provision of new utility distribution systems

· Site grading and provision of storm water management features, including removal of excess soil.

· Provision of new, one-story modular office building measuring approximately 76 feet x 133 feet (10,108 gross square feet) (11 wide, 12 feet nominal by 76 feet nominal trailers), including all necessary tie-downs and anchors and removal of hitches, tires and axles

· Provision of site improvements, including building entrance and exit canopies, steps, ramps and sidewalks

· Site clean-up and restoration

· Other items as indicated or specified

Key Personnel Requirements:

This project requires badged key personnel for the following labor categories:

1. Field Superintendent

2. Site Safety and Health Officer (SSHO)

Position of Field Superintendent and SSHO MAY be filled by the same candidate. Contractor MAY designate an alternate candidate for each labor category. Requirements for each labor category (including alternates) include:

-For Field Superintendent - Minimum 5 years supervisory experience with two (2) projects in similar size/scope to this project -For SSHO - Must have completed and provide valid certificate for candidate’s 30- hour OSHA sponsored/approved course in Occupational Safety and Health Standards for Construction

Both Key Personnel must be on-site at all times that work is being performed. Resumes and associated certificates must be submitted as a part of the contractor’s submittals and approved prior to Notice To Proceed (NTP). Final approval of candidates is at the discretion of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

All work shall be done in accordance with the attached written specifications and plans for this project.

C.2 Specifications

C.3 Contract Drawings

The contract drawings are the property of the Government and shall not be used for any purpose other than that contemplated by the specifications. The contract drawings indicate general arrangements, approximate sizes and relative locations of principal materials to be provided or tasks to be completed. Contract drawings are diagrammatic and are a graphic representation of contract requirements to best available standards at the scale used. The Contractor shall provide offsets to clear interferences and supports which are not specifically shown, but which are obviously needed to make the system complete, operable, and safe. The Contractor shall verify all elevations, dimensions and clearances at the site. The following contract drawings accompany the specifications and are a part thereof:

C.4 PROPRIETARY WORK

The following work will be required to be performed in accordance with WJHTC standards and tied into existing monitoring stations; contact information is provided since a subcontracting arrangement is expected:

Fire detection and alarm system:

N-TECH SYSTEMS, INC.

VINCENT M. MIGNONA, SALES/ENGINEERING

P.O. Box 134, CHESTER SPRINGS, PA 19341

(610) 321-9601; email: vince@ntechfiresystems.com

Building equipment control and monitoring system:

Tri-M Building Automation Systems Corp.

Mike May, Senior Project Manager P.O. Box 69, 206 Gale Lane, Kennett Square, PA 19348 (610) 444-1002

--- END OF SECTION C---

PART I - SECTION D PACKAGING AND MARKING

NOT APPLICABLE

PART I - SECTION E INSPECTION AND ACCEPTANCE

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2011)

THIS SCREENING INFORMATION REQUEST (SIR) OR CONTRACT, AS APPLICABLE, INCORPORATES BY REFERENCE THE PROVISIONS OR CLAUSES LISTED BELOW WITH THE SAME FORCE AND EFFECT AS IF THEY WERE GIVEN IN FULL TEXT. UPON REQUEST, THE CONTRACTING OFFICER WILL MAKE THE FULL TEXT AVAILABLE, OR OFFERORS AND CONTRACTORS MAY OBTAIN THE FULL TEXT VIA INTERNET AT: HTTP://CONWRITE.FAA.GOV.

3.10.4-9 INSPECTION OF FACILITIES (APRIL 1996)

3.10.4-10 INSPECTION OF CONSTRUCTION (SEPTEMBER 2009)

(a) 'Work' includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not--

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, without additional charge, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless the Government determines that it is in the public interest to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may:

(1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or

(2) terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

(j) In the absence of any formal disputes, a project will be deemed physically and financially complete within one year after final acceptance and excess funds will be deobligated at that time.

(End of clause)

3.10.4-11 Inspection - Dismantling, Demolition, or Removal of Improvements (April 1996)

---END OF SECTION E---

PART I - SECTION F DELIVERIES OR PERFORMANCE

3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.2.2.3-41 PERFORMING WORK (JULY 2004)

The Contractor (you) must perform, using your own organization, work equivalent to at least 15 percent of the total amount of work under the contract on the site. The CO may modify this contract to reduce this percentage if you request a reduction and the CO determines that it would be to the Government's advantage to do so.

3.2.2.3-56 SCHEDULES FOR CONSTRUCTION CONTRACTS (JULY 2004)

(a) The contractor (you) must, within 10 calendar days after the work on the contract starts or after another period determined by the Contracting Officer (CO), prepare and submit to the CO for approval three copies of a practicable schedule showing the order in which you propose to perform the work, and the dates you plan to start and finish the important stages of the work (including acquiring materials, plant, and equipment). The schedule must be in a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion during the contract period. If you do not submit a schedule within the time prescribed, FAA (us) may withhold payments until you submit the schedule. If you fall behind your schedule, you must send a revised schedule with your next request for payment. Provide us additional schedules as soon as practicable if the CO requests them.

(b) With each payment request, submit a copy of the last schedule you submitted, annotated to show progress to date. If at any time, in the CO’s opinion, you have fallen behind the schedule to an extent which would jeopardize timely completion, you must take steps to improve progress, including those the CO may require, to enable timely completion without additional cost to us. The CO may require you to increase the number of shifts, the amount of overtime, days of work each week, or the amount of constructor plant being used. You must submit any supplementary schedules the CO deems necessary to demonstrate how you will regain the rate of progress necessary for timely completion.

(c) If you fail to comply with the CO’s requirements under this clause, the CO may determine that you are not performing the work with enough diligence to ensure completing it within the time the contract requires. If the CO makes this determination, the CO may terminate this contract for default.

3.2.2.3-60 SPECIFICATIONS, DRAWINGS, AND MATERIAL OFFERS ALTERNATE I

(MARCH 2009)

(a) If either the specifications or the drawings (but not both) mention tasks, the Contractor (you) must assume that the tasks are in both. If the drawings and specifications differ, the specifications govern. If there is a discrepancy in the figures, in the drawings, or in the specifications, submit the matter promptly to the Contracting Officer (CO), who will promptly determine which governs, and notify you in writing. Any adjustment you make without the CO's determination is at your own risk and expense. From time to time the CO will provide necessary detailed drawings and other information, unless otherwise provided.

(b) Wherever in the specifications or the drawings FAA (we, our) uses "directed," "required," "ordered," "designated," "prescribed," or similar words, they refer to the CO's requirements. Similarly, "approved," "acceptable," "satisfactory," or similar words refer to the CO's approval, unless otherwise expressly stated. You must have a complete set of plans and specifications on site and available for our use.

(c) Where we use "as shown," "as indicated," "as detailed," or similar words, they refer to the drawings accompanying this contract, unless stated otherwise. The word "provided" means "provided and installed."

(d) Omissions from the drawings and specifications or the erroneous description of details of work which are necessary to carry out the intent of the drawings and specifications, or which are customarily performed, does not relieve you from performing those omitted or erroneously described details of the work. You must perform them as if fully and correctly set forth and described in the drawings and specifications.

(e) You must check all drawings we provide to you before starting work and must promptly notify the CO of any discrepancies. In general you should follow figures marked on drawings, rather than scale measurements. In general, large scale drawings have precedence over small scale drawings. You must compare all drawings and verify the figures before laying out the work. If you do not verify the figures, you will be responsible for any errors you might have avoided had you verified them.

(f) "Shop drawings" means drawings, you or any subcontractor submit to us under a construction contract, showing in detail the proposed fabrication and assembly of structural elements and the installation (that is, form, fit, and attachment details) of materials or equipment. It includes drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar materials you provided to explain in detail specific portions of the work the contract requires.

FAA may duplicate, use, and disclose in any manner and for any purpose shop drawings you deliver under this contract.

(g) If this contract requires material offers (for example, shop drawings, catalog cuts, certificates of conformance), you must coordinate all of your offers, and review them for accuracy, completeness, and compliance with contract requirements. You must provide evidence that you approve the submittals. If you submit materials to us without this evidence, we may return them and ask you to resubmit them. The CO will indicate whether he or she approves or disapproves your offer, and if the CO does not approve it as submitted, will indicate our reasons for rejecting it. Any work done before the CO's approval is at your risk. The CO's approval does not relieve you from responsibility for any errors or omissions in the submittals, nor from responsibility for complying with the contract requirements, except as described under (h).

(h) If you submittals vary from the contract requirements, you must describe the variations in writing, separate from the submittal, when you submit them. Send this description, a copy of the offer, and a proposal to incorporate it into the contract directly to the CO. If the CO approves a variation, the CO must issue an appropriate contract modification, unless the variation is minor or does not involve a change in price or in time of performance.

(i) You must submit to the CO for approval four copies (unless otherwise indicated) of all shop drawings as called for under the various headings of these specifications. The CO will keep three sets (unless otherwise indicated) of all offers and will return one set to you.

(k) When you finish the work under this contract, you must provide 2 complete reproducible sets of all shop drawings as we finally approve them. These drawings must show all changes and revisions made up to the time you finish the work and we accept it.

(j) You must insert this clause, with appropriate changes in the designation of the parties, in all subcontracts.

3.10.1-9 Stop-Work Order (October 1996)

3.10.1-10 Stop-Work Order - Facilities (June 1999)

3.10.1-11 GOVERNMENT DELAY OF WORK (APRIL 1996)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed:

(1) for any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved, and

(2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

F.1 PROJECT LOCATION

The work shall be located at the FAA William J. Hughes Technical Center, Atlantic City International Airport, Pomona, NJ. The exact location will be shown during the mandatory site visit scheduled for Wednesday September 7, 2016, at 9 am, local time.

F.2 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

(a) This clause specifies the procedure for the determination of time extensions for unusually severe weather in accordance with Contract Clause 3.10.6-6, "Default (Fixed Price Construction) (October 1996)." The listing below defines the monthly anticipated adverse weather for the contract period for the geographic location of the project. For the purpose of this contract, unusually severe weather is defined as daily precipitation equal to or exceeding 0.5 inches and/or maximum daily temperature not exceeding 32 degrees Fahrenheit.

MONTHLY ANTICIPATED ADVERSE WEATHER CALENDAR DAYS

(b) The above schedule of anticipated adverse weather will constitute the base line for monthly weather time evaluations. Upon acknowledgment of the Notice to Proceed and continuing throughout the contract on a monthly basis, actual adverse weather days will be recorded on a calendar day basis, including weekends and holidays, and compared to the monthly anticipated adverse weather in paragraph (a) above. For the purposes of paragraphs (b) and (c), the actual adverse weather days shall include days impacted by actual adverse weather days.

(c) The number of actual adverse weather days shall be calculated chronologically from the first to the last day in each month. Once the number of actual adverse weather days anticipated in paragraph a. above has been incurred, the Contracting Officer will examine any subsequently occurring adverse weather days to determine whether the Contractor is entitled to a time extension. These subsequently occurring adverse weather days must prevent work for 50 percent or more of the Contractor's work day and delay work critical to the timely completion of the project. The Contracting Officer will convert any delays meeting the above requirements to calendar days and issue a time extension in accordance with Contract Clause 3.10.6-6, "Default (Fixed Price Construction) (October 1996)”.

(d) The Contractor's schedule must reflect the above anticipated adverse weather delays on all weather dependent activities.

F.3 WORKING HOURS

(a) Regular Working Hours: Regular working hours for this project shall consist of an 8-1/2 hour period between the hours of 7:00 AM to 5:00 PM, Monday through Friday. Federal holidays (New Year’s Day, Martin Luther King’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day) that fall within the work week will not be considered work days. When any of these designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When any of these designated holidays falls on a Saturday, the preceding Friday will be observed as a legal holiday.

In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute, by Executive Order, by the President’s Proclamation, or by the Technical Center’s Director. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance. In the event the Contractor’s personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed, other than their normal compensation of the time worked.

When the Federal, State, Local and other governmental entities grant excused absence to its employees, assigned contractor personnel may also be dismissed; however, they will not be directly reimbursed for the excused absence. Information about Center delayed openings or closings may be obtained by calling (609) 485-6100.

F.4 INSURANCE REQUIREMENT

In accordance with 3.4.1-10 Insurance - Work on a Government Installation (July 1996): The vendor must hold for the duration of contract performance, a general contractor liability property damage insurance policy in the amount of $2,000,000.00. This policy must include the Federal Aviation Administration as “additional insured”.

F.5 SCHEDULE OF PRICES

Within 10 calendar days after contract award and before the issuance of a notice to proceed with the work, prepare and submit to the Contracting Officer a schedule of prices providing a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices thereto. In addition, the schedule of prices shall indicate work to be performed by subcontractors, the subcontractors’ company names and addresses, and the respective amounts or percentages of total contract value.

Consider the value of materials and equipment as part of the work performed by the company installing them.

F.6 CONSTRUCTION SCHEDULE

Within 10 calendar days after contract award and before the issuance of a notice to proceed with the work, prepare and submit to the Contracting Officer a construction schedule in accordance with the requirements of Contract Clause 3.2.2.3-56, “Schedules for Construction Contracts (July 2004)”. In addition to the requirements of Contract Clause 3.2.2.3-56, “Schedules for Construction Contracts (July 2004)”:

(a) The schedule shall indicate the sequence of work the contractor plans so as to complete the contract within the specified completion period and shall include activities for the following categories of work:

(1) The sequence and schedule for Construction of the Modular Office Building

(2) Identification of and durations for work activities required for the construction of the Modular Office Building, including, but not limited to:

a. Administrative work (e.g., submittals, procurement and fabrication lead times)

b. Demolition

c. Foundations

d. Utilities

e. Other site preparation work

f. Modular building set-up, anchorage and tie-downs

g. Modular building unit connections and finishing

h. Special building systems installations:

· Building equipment control and monitoring system

· Lightning protection and grounding system

· Telecommunications systems

· Fire Alarm and Detection System

i. Site Improvements and restoration

j. Clean up and punch list items

k. Closeout

(3) Identification of and schedule for work activities, if any, planned for execution after regular work hours.

(b) The contractor shall include a minimum of 2 weeks in his schedule for final cleanup and correction of punch list items.

(c) Material and equipment Delivery Schedule: Within 10 calendar days after contract award, submit to the Contracting Officer for approval a schedule showing the procurement plans for materials and equipment that have a lead time of more than 30 calendar days or for purchases expected to cost more than $25,000. Submit in format prescribed by the Contracting Officer, and include as a minimum the following information:

· Specific description of item

· Date of purchase order

· Promised shipping date

· Name of manufacturer or supplier

· Date delivery is expected

· Date the material or equipment is required, according to the current progress schedule.

F.7 PRE-CONSTRUCTION CONFERENCE

Pursuant to Contract Clause 3.2.2.3-62, “Preconstruction Conference (July 2004)”, within 10 calendar days after contract award, and before any on-site work is started, the Contractor, and such subcontractors as the Contractor may select, shall attend and participate in a pre- construction conference with the Contracting Officer and his/her representatives at the WJHTC. The Contracting Officer will advise the contractor as to the exact location. This meeting will be used to assure that there is a clear understanding of the contract requirements, including labor standard provisions, scheduling, safety requirements, submittal requirements, and the rights and obligations of the parties. Selective Contractor submittals identified in the contract documents are required at or before the pre-construction conference and the notice-to-proceed with the work will not be issued without the submittals being made, unless the Contracting Officer waives any or all such requirements, in writing. Any work performed by the Contractor without this approval is strictly at the Contractor’s own risk.

F.8 COORDINATION MEETINGS

Beginning the week after the preconstruction meeting, and proceeding every week at a mutually agreeable time, the Contractor shall meet with the Contracting Officer, or his designated representative, at a location on the Center to discuss pertinent topics concerning the project. The Contractor shall have in attendance subcontractor personnel necessary to discuss topics which may arise.

F.9 DAILY INSPECTION REPORTS/CONTRACT DISCREPANCY REPORT

a. Daily Inspection Reports

Pursuant to Contract Clause 3.2.2.3-66, “Contractor’s Daily Log” (July 2004), the Contractor shall use CT Form 6900-3 (Section J, Attachment

5) to document daily inspection results, and submit them to the Resident Engineer daily, unless an alternate format is approved for use by the Contracting Officer. Information to be reported on the forms include, but is not limited to: workers by classification, the move-on and move-off of construction equipment and large vehicles, materials and equipment delivered to the site, inspections and tests performed, and the cumulative hours worked. The report shall include the same information on each of the subcontractors, and the subcontractors’ information shall be distinguishable from the prime contractor’s workforce, etc.

If the inspection reports are not satisfactory or are not submitted in a timely manner, the Contracting Officer may elect to withhold monthly progress payments, in whole or in part.

b. Contract Discrepancy Report (CDR)

CDRs shall be responded to promptly, in writing, addressing the specific measures taken to correct the reported problem or deficiency. Unless unusual circumstances warrant, provide the written response to a CDR within 48 hours to the Resident Engineer.

F.10 PROGRESS REPORTING

Upon approval of the Contractor’s Schedule for Construction by the Contracting Officer, this approved schedule shall be utilized by the Contractor for his Contract Progress Reports as outlined below.

Monthly contract progress reports shall be prepared and shall show both the approved schedule and the Contractor’s current working schedule.

The approved schedule shall not be altered without written approval of the Contracting Officer.

In the event changes in the approved schedule of construction are granted, under applicable provisions of the contract, the Contractor shall resubmit the schedule of construction reflecting such changes to the Contracting Officer for approval.

The Contractor shall prepare and submit three copies of the following report covering work accomplished during each month of contract performance. The monthly contract progress report shall be prepared and submitted so as to be received no later than one week following the reporting period. The Contractor shall signify his approval of the monthly reports being submitted by affixing his signature thereto.

The monthly contract progress report shall be brief and factual in every respect, and shall contain at least the following information:

1. actual status versus planned status

2. significant progress --- a description of overall progress plus a separate description for each reporting category on the contract progress schedule on which effort was expended during the reporting period.

3. corrective actions --- a description of corrective action which has been taken or which is planned to correct any existing problem.

4. plans --- a description of work to be performed during the next reporting period.

5. recommendations --- specific recommendations for action on the part of the Government.

F.11 PROGRESS PHOTOGRAPHS

Photographically document site conditions prior to start of construction operations. Provide monthly, along with the monthly contract progress reports, and within one month of the completion of work, digital photographs in JPEG file format showing the sequence and progress of work. A minimum of 16 photos per month will be required. The Contractor shall take the photographs of the project during regular working hours, from various locations to be selected by the Resident Engineer. Provide two sets of digital photographs, each set on a separate CD-R, cumulative of all photos to date, with each monthly contract progress report. Photographs for each month shall be in a separate monthly directory and each file shall be named to indicate its location on the site. All file names shall include a date designator. Cross reference photographs in the appropriate daily report.

Photographs shall be provided for unrestricted use by the Government.

F.12 CLOSEOUT DOCUMENTS

a. As-Built Drawings: The Contractor shall maintain at the job site two sets of contract drawings marked to show any deviations which have been made from the contract drawings, including concealed construction which is revealed during the course of construction. These drawings shall be available for review by the Contracting Officer at all times. Upon completion of the work the two marked sets of prints shall be delivered to the Resident Engineer. Requests for partial payment will not be approved if the marked prints are not kept current, and request for final payment will not be approved until the marked prints are delivered to the Contracting Officer.

b. Reproducible Shop Drawings: See Contract Clause 3.2.2.3-60, “Specifications, Drawings, and Material Offers (Alternate I) (July 2004)”.

c. Product Warranty List: Furnish to the Contracting Officer a bound and indexed notebook containing written warranties for equipment/products furnished under the contract, and prepare a complete listing of such equipment/products. The equipment/products list shall state the specification section applicable to the equipment/product, duration of the warranty therefore, start date of the warranty, ending date of the warranty, and the point of contact for fulfillment of the warranty. The warranty period shall begin on the same date as project acceptance and shall continue for the full product warranty period. Execute the full list and deliver to the Contracting Officer prior to final acceptance of the facility.

F.13 FINAL CLEANUP

---END OF SECTION F---

PART I - SECTION G CONTRACT ADMINISTRATION DATA

3.1-1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.10.1-23 Contracting Officer's Representative-Construction Contracts (April 2012)

(a) The Contracting Officer may appoint other Government personnel to accomplish certain contract administration matters. While there shall be various titles and divisions of duties for these individuals, generically they are known as Contracting Officer's Representatives (CORs). The Contracting Officer will provide written notice of COR appointment(s), setting forth the authorities and limitations, to the Contractor within 5 calendar days prior to the notice to proceed. COR duties may include, but are not limited to:

(1) Perform as the authorized representative of the Contracting Officer for technical matters, including interpretation of specifications and drawings, and inspection and review of work performed.

(2) Perform as the authorized representative of the Contracting Officer for administrative matters, including reviewing payments, and updated delivery schedules.

(b) These representatives are authorized to act for the Contracting Officer in all specifically delegated matters pertaining to the contract, except:

(1) contract modifications that change the contract price or cost, technical requirements or time for performance, unless delegated field change order authority;

(2) suspension or termination of the Contractor's right to proceed, either for default or for convenience;

(3) final decisions on any matters subject to appeal, e.g., disputes under the "Contract Disputes" clause; and

(4) final acceptance under the contract.

G.1 ADDRESSES OF KEY GOVERNMENT OFFICES

a. CONTRACTING OFFICE

Federal Aviation Administration William J. Hughes Technical Center Acquisitions Group, AAQ-610 Atlantic City International Airport, N.J. 08405 Administrative CO: Lori McLaughlin Tel: (609) 485-5174 E-mail Address: Lori.McLaughlin@faa.gov

b. PROJECT OFFICE

Federal Aviation Administration William J. Hughes Technical Center Facility Engineering Team, ANG-E341 Atlantic City International Airport, N.J. 08405 COR: Ron Heist, Tel: (609) 485-4841 E-mail Address: ronald.heist@faa.gov

c. PAYING OFFICE FAA AAC ACCTG OFC U.S. D.O.T./Federal Aviation Administration AMZ-110 P.O. Box 25710 Oklahoma City, OK 73125

G.2 INVOICE SUBMISSION

The contractor shall submit a properly executed original and 2 copies of its regular invoices identified by contract number to the following addresses:

ORIGINAL INVOICE: FAA AAC ACCTG OFC

U.S. D.O.T./Federal Aviation Administration AMZ-110 P.O. Box 25710 Oklahoma City, OK 73125

Attn: Lori McLaughlin Atlantic City International Airport, NJ 08405

Federal Aviation Administration William J. Hughes Technical Center COR/RE, ANG-E341 Attn: Ron Heist Atlantic City International Airport, NJ 08405

G.3 INTERPRETATION OR MODIFICATION

No oral statement of any person, and no written statement of anyone other than the Contracting Officer, or his/her authorized representative, shall modify or otherwise affect the terms or meaning of the schedule or specifications. All requests for interpretation or modifications shall be made in writing to the Contracting Officer. Contractor response to oral contract changes from any source other than the Contracting Officer or a person with such delegated authority is at its own risk of liability.

G.4 GOVERNMENT REPRESENTATIVES

(a) General Duties and Responsibilities: To amplify the differing roles and responsibilities of the various Government representatives, the following descriptions are provided; they are not intended to be restrictive but are for illustrative purposes only. The contract clauses that define the various administrative roles and responsibilities shall take precedence over these general descriptions.

(b) Contracting Officer. The contract work will be under the management and oversight of the Contracting Officer designated on the SF 1442. Except where specifically stated otherwise, the Contracting Officer will have complete charge of, and will exercise full supervision of, the work so far as it affects the interests of the Government. The Contracting Officer has authority to:

. Enter into contracts and bind the Government

. Administer contracts; ensure compliance with all the terms and conditions of the contract

. Issue changes

. Terminate contracts

. Ensure that all requirements of law, executive orders, regulations, and all other applicable procedures, including clearances and approvals, have been met

. Safeguard the interests of the United States in its contractual relationships obligation

. Ensure that sufficient funds are available for

. Request and consider the advice of specialists in audit, law, engineering, and other fields as appropriate

. Appoint Contracting Officer Representatives (CORs) to the project, except that these representatives will not be authorized to act on behalf of the Contracting Officer in any matters pertaining to:

(1) contract modifications that change the contract price or time for performance,

(2) suspension (except for emergency conditions) or termination of the Contractor’s right to proceed, either for default or for convenience of the FAA; and

(3) final decisions on any matters subject to appeal, as provided in the Disputes clause.

Pursuant to Contract Clause 3.10.1-23, “Contracting Officer’s Representative – Construction Contracts (July 1996)”, the Contracting Officer will appoint Contracting Officer Representatives (CORs) in writing no later than 10 calendar days after contract award, unless otherwise specified. COR as used in this contract means the Resident Engineer, the Construction Representative (also referred to as Construction Inspectors), the FAA Safety Officer and the FAA’s Fire Inspector.

(c) Resident Engineer. The Resident Engineer will be the focal point for all technical matters that pertain to the contract. The Resident Engineer will exercise the right of the Government to accept materials, workmanship, and construction-in-place; and, when needed, will initiate change order requests to the Contracting Officer. The Resident Engineer has authority to:

. Monitor services being performed to assure that the Contractor uses personnel meeting the requisite qualifications cited in the contract

. Ensure the Contractor’s compliance with safety and security requirements

. Serve as the principal contact through which the Contractor can relay questions and problems of a technical nature

. Serve as the focal point for receipt, review, and approval of all Contractor-provided shop drawings and other specified submittals to demonstrate compliance with the contract specifications

. Review inspection reports and test results prepared by the Contractor and the FAA Construction Representative

. Issue formal field changes as needed to document authorized variations from the contract drawings and specifications that do not involve any change in cost or impact the performance time

. Review and evaluate the technical and cost aspects of the Contractor’s proposals for formal change order requests, and furnish to the Contracting Officer comments and recommendations; assist in negotiation of supplemental agreements when needed

. Monitor the Contractor’s monthly progress reports and review monthly invoices and certify for payment

. Determine the amount (quantity) of the items of work to be paid for on a unit-priced basis

. Arrange for and conduct progress review meetings with the Contractor (and the principal subcontractors when needed)

. Keep the Contracting Officer informed of any technical or contractual difficulties encountered, progress of work, and potential problem areas under the contract.

(d) Construction Representative. The Construction Representative, also referred to as the Lead Construction Inspector in this contract, will be the primary point of contact at the site between the Contractor and the Government. The Construction Representative will review the Contractor’s progress reports, perform surveillance of the Contractor’s testing and inspection procedures, and perform such job inspections and independent testing as deemed appropriate by the Contracting Officer and the Resident Engineer. The Construction Representative will visit the site on a regular basis, usually at least once per day unless limited construction activity is underway. The Construction Representative has authority to:

. Inspect all work, both during and after completion, as well as all materials and equipment furnished. Such inspections may extend to all or any part of the work and to the preparations, fabrication, or manufacture of the materials or equipment to be used and incorporated into the job.

. Notify the prime Contractor of any failure of the work or material to conform to the specifications, drawings, and other contract terms and conditions.

. Issue written Stop Work Orders under emergency conditions where continuation of the work would adversely affect the completed project or cause that portion of the work to be removed because it is clearly unacceptable.

. Prepare daily inspection report of observations, etc. and review documentation provided by the Contractor of their inspection and testing efforts as part of the Contractor’s quality control obligations, etc.

. Maintain general surveillance over the Contractor’s and subcontractor’s safety practices, and request the Contractor to take appropriate and timely action to correct shortcomings. Report to the Contracting Officer, Resident Engineer, and the FAA Safety Officer as soon as practical any instances in which the Contractor does not promptly effect corrective action, or the Contractor has recurring deficiencies of the same type.

. Arrange for inspection support from specialists in the various trades as needed to properly address Contractor performance and adequacy of the work (e.g. mechanical and plumbing work, electrical work, fire detection and alarm systems)

(e) FAA Safety Officer. The FAA Safety Officer will maintain general awareness of the contract progress and perform on-site reviews of the Contractor’s compliance with his Safety Plan and with applicable OSHA standards (namely 29 CFR 1926) for the work underway. The FAA Safety Officer will also:

. Ensure that FAA safety policies are communicated to the Contractor (usually at the pre-construction conference at the beginning of the job)

. Review and comment on the Contractor-provided safety plan for the job (the FAA Safety Officer does not approve the Contractor’s Safety Plan, as this is solely a…