25260049P-AZ_Addendum_3.pdf
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- Solicitation number
- 25260049P-AZ
- Issued by
- Florida
About this file
This is Addendum No. 3 to a Request for Proposal issued by The School Board of Seminole County, Florida, for Third-Party Instructional Services for Academic Interventions (RFP No. 25260049P-AZ). The addendum was posted on October 29, 2025, with a solicitation opening date and time of November 7, 2025, at 1:00 P.M. EST. Solicitations received after the due date and time will not be accepted. The addendum clarifies billable and non-billable activities, confirming that parent conferences are billable while ongoing professional development of staff of the contracting firm is not billable. It also addresses student attendance requirements for billing, establishing that if a school notifies the contractor's teacher of non-attendance prior to a scheduled instructional session, the teacher would not be compensated; however, if notification does not occur and the teacher attends the pre-arranged session, billing would be appropriate. Services listed in Exhibit B that are not student-driven remain billable with the exception of professional development for the contractor's staff.
The addendum clarifies that the answers provided in previous addenda supersede responses in original documents and establish binding interpretations of contract terms. Vendors must acknowledge receipt of Addendum No. 3 by completing the acknowledgment form and returning it with their proposal submission or, if already submitted, adding the addendum to their submission in Vendorlink. The purchasing contact is Amanda Zarko, Senior Purchasing Agent, at zarkoaz@scps.k12.fl.us or 407-320-0237.
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Addendum No. 3 Page 1 of 2 25260049P-AZ
REQUEST FOR PROPOSAL (RFP) – ADDENDUM No. 3
ADDENDUM POSTING DATE: PURCHASING CONTACT:
October 29, 2025 Amanda Zarko, Senior Purchasing Agent Email: zarkoaz@scps.k12.fl.us Phone: 407-320-0237
SOLICITATION TITLE & NUMBER: 25260049P-AZ
Third-Party Instructional Services for Academic Interventions
SOLICITATION OPENING DATE & TIME:
November 7, 2025 at 1:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the solicitation documents, RFP No. 25260049P-AZ, Third-Party Instructional Services for Academic Interventions.
A. REQUEST FOR CLARIFICATION
Q1. It's not clear what is specifically billable and what is not following Q&A. Specifically, Exhibit B indicates both "parent conferences" and "ongoing professional development of staff of the firm" are billable activities, but the addenda indicate differently.
A1. Parent conferences are a billable activity. Ongoing professional development of staff of the firm is not billable. The addenda answers supersede the original documents.
Q2. Addendum 1, Q/A #20 suggests that student attendance drives billability. If a contractor is providing a teacher at the agreed time and location for an instructional session and students don't attend, what should the contractor do?
A2. If it is known to the school that students will not be attending their session AND the school notifies the teacher, the teacher would not be compensated should they attend the session. If a teacher is not notified and shows for a pre-arranged session, it would be appropriate to bill for that time. Notification would consist of a phone call or an email sent, regardless of whether the teacher acknowledges receipt.
Q3. Again, with Q/A #20, if we are able to bill for services listed in Exhibit B, and consistent with the invoicing instructions in the Statement of Work, many of these would be teacher time with no students present (ex. principal meetings).
A3. Services listed in Exhibit B that are not student driven would be billable with the exception of professional development of staff of the firm as confirmed above.
Sincerely, Jason Wysong, Ed.D.
Coordinator of Purchasing and Distribution Services
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Addendum No. 3 Page 2 of 2 25260049P-AZ
Acknowledgment of Addendum No. 3 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the RFP document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
***END OF ADDENDUM NO. 3***
| REQUEST FOR PROPOSAL (RFP) – ADDENDUM No. 3 |
| ADDENDUM POSTING DATE: PURCHASING CONTACT: |
| October 29, 2025 Amanda Zarko, Senior Purchasing Agent |
| Email: zarkoaz@scps.k12.fl.us |
| Phone: 407-320-0237 |
| SOLICITATION OPENING DATE & TIME: |
| November 7, 2025 at 1:00 P.M. EST |
| NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED. |
| The School Board of Seminole County Florida |
| PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT |
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