25260049P-AZ_Addendum_1.pdf

Addendum No. 1 Page 1 of 4 25260049P-AZ

REQUEST FOR PROPOSAL (RFP) – ADDENDUM No. 1

ADDENDUM POSTING DATE: PURCHASING CONTACT:

October 24, 2025 Amanda Zarko, Senior Purchasing Agent Email: zarkoaz@scps.k12.fl.us Phone: 407-320-0237

SOLICITATION TITLE & NUMBER: 25260049P-AZ

Third-Party Instructional Services for Academic Interventions

SOLICITATION OPENING DATE & TIME:

November 7, 2025 at 1:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the solicitation documents, RFP No. 25260049P-AZ, Third-Part Instructional Services for Academic Interventions.

A. REQUEST FOR PROPOSAL (RFP) & PROPOSAL ACKNOWLEDGEMENT – Page 1 is hereby deleted in its entirety and replaced with REQUEST FOR PROPOSAL (RFP) & PROPOSAL ACKNOWLEDGEMENT – page 1, attached, to correct the RFP DUE DATE & TIME FIELD to November 7, 2025 at 1:00 PM EST, which is consistent with Attachment “A” and Vendorlink dates.

B. REQUEST FOR INFORMATION

Q1. Will Seminole consider academic interventions services through on demand (virtual services) with Florida certified teachers for this bid?

A1. No. Virtual services will not be considered.

Q2. How many participating schools?

A2. The initial pilot program is for four schools, with the intention to expand to more schools once proven to be a successful model.

Q3. How many expected students?

A3. For the initial pilot, we are anticipating a minimum of 140 students with a maximum of 280 students total. As additional schools are added that number will increase.

Q4. Expected duration of academic intervention services during the school year (total number of weeks and total sessions per week?

A4. For the pilot, a maximum of 5 days/week, 2 hours/day for 19 weeks. For more targeted/intense interventions, 3 days/week, 2 hours/day x 5 weeks. The intention is for cohorts of students to progress through academic “boot camps” of sorts. No more than 8 students/cohort, per school; a maximum of four cohorts per school; one teacher/cohort.

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127

Addendum No. 1 Page 2 of 4 25260049P-AZ

Q5. In Exhibit "A" Scope of Work or Services, it says the intention of this program is to provide small group extended learning opportunities, with a desired teacher-to-student ratio of no less than five students. Will the District consider proposals that offer a 1:1 tutoring model instead of small group instruction?

A5. No. This RFP is specifically for small groups, not 1:1 tutoring.

Q6. Would the district be open to receiving virtual tutoring services?

A6. No.

Q7. Are appendices considered part of the 50-page maximum?

A7. Any document that would be considered an appendix, such as additional screenshots of data dashboards, teacher professional development resources, and sample lesson plans must be included as part of the tab that it corresponds to. Appendices will not be evaluated as they would be over the total page limit permitted.

Q8. For the Financial Documentation, would two years of Profit/Loss Statements suffice?

A8. Per the instructions for Tab 8, no financial documentation is required.

Q9. Do vendors need a physical office within the state of Florida if they provide virtual services?

A9. N/A. We are not considering virtual services.

Q10. We provide after school literacy and family engagement programs. Based on the RFP, it looks as though we meet your requirements. However, as part of our program, we hire teachers from within the school community to deliver the after-school instruction. We find this helps with capacity building and educator-family relationships. Is this allowable?

A10. We would be open to this solution as long as it is after the contracted hours for our teachers.

Q11. Do all the people we use for this program have to have the teaching license? Or can they have a degree in the subject they are working with students on? Or can we have a certified teacher oversee the other people working with the students who do not have the certification?

A11. Every teacher providing instruction needs to be certified, but they are not required to be certified in the grade level or subject area in which they are teaching under this contract, although it is preferable. For example, if a teacher is certified in 6-12 social studies education, they could provide intervention services for elementary education, although we would prefer that the teacher would have a certification that matches the area in which they are providing intervention services. Having just a degree in the subject area without a certification would not meet our requirements.

Q12. Is a preexisting relationship with Seminole County Schools or the district required in order to submit a proposal, or may vendors without prior district engagement apply through the VendorLink solicitation?

A12. No preexisting relationship is required. We welcome proposals from any and all vendors that meet the requirements detailed in the RFP.

Q13. For this solicitation, are tutors required to hold a Florida teaching certification, or will the district accept qualified instructors who are not certified teachers?

A13. See question 11 answer.

Q14. Are letters of recommendation required as part of the proposal submission, and if not required, will the district accept them as supplemental documentation? Would the letters be included in the 50-page limit for tabs 2-7?

A14. Letters of recommendation are not required, only references on Attachment H. We will not be accepting supplemental documentation. All documents included to demonstrate a vendor’s capability must be included in Tabs 2-7 and will count toward the overall page limit.

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Q15. Could you please define the parameters of the drop-in tutoring services mentioned within the RFP document?

A15. Please see Exhibit A, Scope of Work, for details about what the district is requesting.

Q16. Is there an opportunity to provide extended year or summer school services?

A16. Likely yes. We do have some schools who offer summer learning programs. This would be an option for the third-party providers based on the school’s decision. Services would have to be completed no later than mid- June each year to ensure everything can be closed by June 30.

Q17. Regarding the instructional services sought, does Seminole have a preferred mode of instruction? For instance, do you allow a blended learning program that includes a digital software component?

A17. A blended learning option would not be dismissed. The overall decision would be up to the principal of each school as to whether they wanted entirely direct instruction or a blended model. Online learning only is not an option.

Q18. What is the average hourly pay rate for a teacher providing these instructional services?

A18. This is up to the company/vendor. SCPS does not establish pay scales or fee schedules for external companies.

Q19. Do you want us to use school-based assessments or assess them separately during program hours to collect that data?

A19. Preferably school, district, or state administered assessments which have already occurred. In conversation with school administrators, students take enough assessments already, and that data is readily available. We would not want valuable instructional time consumed with further testing students. Student data would be provided to the company by school-based staff.

Q20. In invoicing, is payment based on student attendance or teacher hours?

A20. Student attendance. We cannot pay for services which were not provided.

Q21. Exhibit B refers to an "INSTRUCTIONAL HOURLY RATE". Please confirm that all activities listed in Exhibit B are separately chargeable. For example, an hour meeting with the principal to discuss program progress would be chargeable at that flat rate. Exhibit A indicates that this would be the case as it references invoicing for parent conferences in the third bullet under "Invoice Procedures".

A21. All activities would be separately charged at the hourly rate provided in Exhibit B. We would want the different services to be itemized on the invoice.

Q22. Due to page limits, can resumes be included in an appendix and not included toward the page count of 50 pages for Sections 2-7?

A22. No. Any documents that are expected to be under Tabs 2-7 must be included in those tabs. Appendices or additional documents will not be considered.

Q23. Can Seminole public-school teachers provide the services in the RFP outside their contracted hours?

A23. Yes. We would be open to this type of proposal.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Amanda Zarko, Senior Procurement Agent at zarkoaz@scps.k12.fl.us or by phone at 407.320.0237.

Addendum No. 1 Page 4 of 4 25260049P-AZ

Sincerely, Jason Wysong, Ed.D.

Coordinator of Purchasing and Distribution Services

Attachment

Acknowledgment of Addendum No. 1 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.

This is to acknowledge receipt of this addendum, which will become part of the RFP document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

DATE PHONE NUMBER

***END OF ADDENDUM NO. 1***

REQUEST FOR PROPOSAL (RFP) & PROPOSAL ACKNOWLEDGEMENT

POSTING DATE: PURCHASING CONTACT: Amanda Zarko October 14, 2025 TELEPHONE: 407-320-0237

EMAIL: zarkoaz@scps.k12.fl.us

RFP NUMBER & TITLE: 25260049P-AZ

Third Party Instructional Services for Academic Interventions

RFP DUE DATE & TIME: November 7, 2025 at 1:00 PM EST Proposal Opening will be via WebEx and dial-in only at meeting number (access code): 2319 379 1402, meeting password: j8BR4ZHusQ3, or call 1-415-655-0003.

NOTE: RFPS RECEIVED AFTER THE RFP DUE DATE AND TIME WILL NOT BE ACCEPTED.

PRE-PROPOSAL CONFERENCE MEETING DATE & TIME: Voluntary – October 20, 2025 at 10:00 AM EST, via WebEx only.

WEBEX access code: 2304 759 6435, Password: qyVRAEX4e76, or call 1-415-655-0003

The School Board of Seminole County, Florida, solicits your company to submit a Bid on the above-referenced goods and/or services.

All terms, specifications and conditions set forth in this invitation are incorporated by this reference into your response. A Bid will not be accepted unless all conditions have been met. In the event of a conflict between the General Purchasing Terms and Conditions and any subsequent Special Conditions included herein or attached hereto, the Special Conditions will have precedence. All Bids must have an authorized signature in the space provided below. All Bids must be received in the Vendorlink portal, www.myvendorlink.com, by the “Bid Due Date & Time” referenced above. The School Board is not responsible for bidders’ failure to upload their bids by the due date and time.

THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR PROPOSAL.

PROPOSALS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE

PROPOSER.

LEGAL COMPANY NAME (AS REGISTERED IN WWW.SUNBIZ.ORG OR AS REGISTERED IN YOUR STATE):

COMPANY NAME: _________________________________________________________________________________________________________

MAILING ADDRESS: _______________________________________________________________________________________________________

CITY, STATE, ZIP: _________________________________________________________________________________________________________

FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN): ______________________________________________________________________

TELEPHONE NUMBER: _______________________________________ FACSIMILE NUMBER: _________________________________________

I CERTIFY THAT THIS PROPOSAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER PROPOSER SUBMITTING A PROPOSAL FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE TO ALL CONDITIONS OF THIS RFP AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS RFP FOR THE PROPOSER.

TYPED OR

AUTHORIZED SIGNATURE: ___________________________________ PRINTED NAME: _____________________________________________

TITLE: ____________________________________________________ DATE: ______________________________________________________

EMAIL: __________________________________________________________________________________________________________________ (Rev. 5-18-2021)

THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127