Exhibit_A_-_Scope_of_Work.pdf

25260049P-AZ Third Party Instructional Services

EXHIBIT “A”

SPECIFICATIONS / SCOPE OF WORK OR SERVICES

The District intends to partner with third-party instructional services providers for the purpose of on-school-site extended learning programs. These programs are not to be drop-in tutoring programs, rather uniquely designed, needs-based instructional programs for specifically identified students. Supplemental instructional services may be provided before, during, or after the school day, based on consultation with school administration. The intention of this program is to provide small group extended learning opportunities, with a desired teacher-to-student ratio of no less than five students and no more than ten students to one teacher. Grade levels and subject areas will vary based on the school level, and the focus areas/needs of the school.

Specifics of statement of work:

1. Ability to adequately and in a timely manner staff the programs

2. Qualifications of staff

3. Consultation with public school staff on identification of eligible students

4. Development of schedule and student placement within said schedule for on-site services provided

5. Monitoring of student progress every 4.5 weeks (coincide with progress reports and report cards)– provided to parent, participating public school designee, and SBSC

6. Coordination with SBSC school administration or designee regarding student eligibility criteria, such as summative and formative assessment data, to properly assess student achievement level and assist with student placement

7. Instructional services for identified students

8. Ensure all support services offered are supplemental to core instruction

9. Maintenance of records in accordance with current state and federal statutes and SBSC Policy

10. Adherences to school safety procedures

11. Adherence to Principles of Professional Conduct for the Education Profession in Florida

12. Submitting invoices and associated monthly documentation to SBSC in a timely manner (detailed in fee schedule)

Additional Requirements

Prior to the first invoice, and no later than one week prior to the first day of service:

• A proposed extended learning schedule for each school, developed in consultation with the school administrator, which details when the instructional sessions will occur;

• If extended learning is provided during the school day, a copy of the grade level schedule or individual teacher schedule showing that students are not being pulled out of direct instruction in core subject areas;

• Proof that the teachers scheduled at the school hold current and valid FL professional certification and are cleared as an approved vendor by SCPS;

• For each school, a list showing the names, grade levels, and targeted academic needs of students for whom parents have given permission to participate, how those students will be grouped, and the name of the teacher assigned to each group;

• A list of planned dates for progress monitoring at each school.

• The SBSC will not be invoiced for items not included in the approved agreement and dispatched purchase orders.

• The Firm will provide an end of program summary to the District Representative and School Administration within 30 days of the school-year program completion. The report will include:

• Post-assessment data;

• Summary of each student’s changes in mastery levels in the targeted subject area(s);

• Summary of program evaluation surveys completed by parents, classroom teachers, teachers providing the instructional services (employees of the Firm) and public school administrators.

• A school-by-school summary of students served, the overall instructional gains of students, and the parent and staff interactions throughout the school year.

25260049P-AZ Third Party Instructional Services

Invoice procedures:

• Prior to submitting invoices to Accounts Payable, the Firm will send to the appropriate SBSC representative the instructional billing report and supporting documentation for initial review. When approved, the Firm will receive an email from the appropriate SBSC representative and may then submit the summary invoice to the SCPS Accounts Payable department. Invoices will not be sent to District's Accounts Payable department prior to being sent to the appropriate SBSC Representative for review.

• Invoices, along with all associated supplemental documentation, will be sent monthly by the Firm to the designated SBSC staff. Invoices for services provided at different schools will be separated and sent to the appropriate SBSC staff member(s) for review prior to submission to SBSC Accounts Payable.

• With each monthly invoice, the Firm will describe the services provided, including the month in which services were provided, the number of program hours provided at each school, and the total of program hours for the district. The number of parent conferences invoiced and the total number of hours for such conferences, including planning time will also be included. Each invoice will be submitted with the following electronic documents:

• Pre-assessment data/individual student learning plans for any new students;

• Student and staff attendance summary;

• Proof of on-site program supervision conducted regularly by program supervisor or other appropriate staff member of the Firm

• Included with invoicing for months in which scheduled progress monitoring occurs:

• Progress monitoring data, and documentation that the data has been shared with the SBSC school administrator and parents.

• Invoices for any instruction provided in June must be submitted by June 15th and include the following:

• Signed and dated parent permission forms for all participating students;

• A list of participating students, targeted subject areas, and parent sign-in and sign-out sheets (those which would be used each day of programming).

• Invoices must be submitted no later than 10 days of the close of the previous month to the appropriate SBSC school or department representative, and no later than fifteen days to the SBSC Accounts Payable department.

• Each monthly invoice will describe the services provided, including the month in which services were provided, the number of program hours provided at each school, and the total of program hours for the district. Documentation submitted with invoices must contain the name of the Firm staff who provided the services and SBSC student attendance per participating school, for the hours which are being billed. If parent conferences occur, the total number of hours for such conferences, including planning time, must be included in the appropriate month’s invoice.

• For any services provided in June, invoices must be submitted to the appropriate SBSC school or department office immediately upon completion of delivery of summer services in order to ensure payment prior to the end of the fiscal year of June 30. Due to time constraints of when June services may be provided, the appropriate SBSC school or department office staff will share the invoice with SBSC Accounts Payable for immediate processing. The June fee schedule may vary, and any services provided in June will need to be discussed and approved with the appropriate program/grant manager prior to the commencement of activities.