250318_Exhibit_B_Price_Summary_Sheet_Instructions.pdf
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- Attached to
- Concrete Sealant Services
- Solicitation number
- 250318
- Issued by
- Orange County, California
About this file
This document contains price summary sheet instructions for Invitation for Bid (IFB) 250318 issued by the Orange County Transportation Authority (OCTA) in California for concrete sealant services at OCTA-owned facilities. The contract covers maintenance and operational services on an as-needed basis at various OCTA locations including maintenance and operations bases, park-and-ride facilities, transportation centers, and the OC streetcar base and platforms. Bidders must complete Section IV of the bid package by electronically entering unit prices for each line item, with all required fields mandatory to avoid non-responsive determinations. The contract term is one year with a total budget of $250,000, and this is designated as a prevailing wage contract.
Pricing must be submitted as firm-fixed rates for the entire contract term, incorporating all direct costs, indirect costs, freight, and profit as specified in the Scope of Work. Estimated quantities provided are for evaluation purposes only and do not guarantee minimum or maximum purchase amounts. Invoices must be itemized with all material costs and supporting documentation for any part exceeding $500, with contractors required to substantiate actual replacement part costs. No price increases are permitted during the blanket purchase order term, though all price decreases automatically extend to the Authority. Contractors must provide at least ninety days' advance written notice and bona fide proof of cost increases prior to any adjustment, with no retroactive adjustments permitted. Additionally, contractors guarantee that bid prices are equal to or less than prices offered to any other local, state, or federal government entity for equal or lesser scope services, and the net dollar amount of profit must remain firm with no profit increases allowed.
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PRICE SUMMARY SHEET INSTRUCTIONS
IFB 250318
EXHIBIT B
1. Bid Instruction: To submit a Bid, firms must complete Section IV, Bid Package, in its entirety by electronically entering the Unit Price for each line item. All required fields must be filled in. Incomplete entries may result in the bid being deemed non-responsive.
2. Prices shall be firm-fixed for the entire term of the purchase order incorporating all direct costs, indirect costs, freight and profit as specified in Exhibit A, Scope of Work. Estimated quantities are for evaluation purposes only and do not guarantee any maximum or minimum purchase amount.
3. Invoices must be itemized, include all material costs, and be accompanied by supporting documentation for any part exceeding $500. Contractor is required to substantiate the actual cost of replacement parts. Payment is contingent upon the provision of such proof.
4. PRICE INCREASES /DECREASES: No price increases will be permitted during the term of the Blanket Purchase Order. All price decreases will automatically be extended to
Authority. Authority requires bona fide proof of cost increases on Contracts prior to any price adjustment. A minimum of ninety (90) days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. Authority may enforce, adjust, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of the Blanket Purchase Order. Adjustments increasing the Contractor’s profit will not be allowed.
5. FIRM DISCOUNT AND PRICING STRUCTURE: Contractor guarantees that prices bid are equal to or less than prices bid to any other local, State or Federal government entity for services of equal of lesser scope. Contractor agrees that no price increases shall be passed along to Authority during the term of this Blanket Purchase Order.
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