250257_PP_CH_GMEDITS.pdf

Revised: 07/20/2010

INTEROFFICE MEMO

Date: April 2, 2026

To: Christine Herrera, Contracts Analyst, Maintenance Resource

Management (MRM)

From: Trevor Worthy, Senior Contract Administrator, CAMM

Subject: Procurement Plan for Release, Selection and Award

RFP 250257 “Towing and Recovery Services”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.

Procurement Type: RFP IFB

A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 30% Staffing/Project Organization 20% Work Plan 25% Cost 25% Justification:

The criteria are structured to select a contractor that can safely and reliably support OCTA’s towing and recovery needs. Greater weight is placed on qualifications and work plan to ensure demonstrated experience, proper equipment, and effective response procedures. Staffing is weighted to evaluate coverage and operator capability. Cost is weighted at 25% in accordance with requirements; however, due to the safety-sensitive and operational nature of these services, experience and reliability are prioritized to reduce risk and service disruption.

Procurement Plan, RFP 250257

Revised: 0720/2010

Contract Type: Time & Expense CTO-Based Firm Fixed Price

Justification (Explain the rationale for using the particular contract type):

A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis at a firm-fixed hourly rate.

Retention: Yes No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

Procurement Schedule: Attached

Internal Evaluators:

Trevor Worthy, Senior Contractor Administrator, Contracts Administration and Materials Management

Casey Gladding, Section Manager II, MRM

Kevin Levan, Section Manager II, Maintenance-Specialty Shops Administrator

Jason Morris, Section Manager II, Facilities Maintenance-Santa Ana

Contract Term: Three (3) year term

Funding Source: Local Measure M Federal (CMAQ)

Dollar Amount: Initial Term $438,255.00

Option Term

Independent Cost Estimate Received: Yes No

Requisition Received: Yes Req. R001064

DBE Goal: Yes No

Georgia Martinez Oval $435,000

Procurement Plan, RFP 250257

Revised: 0720/2010

Project Manager Concurrence:

Christine Herrera, Contracts Analyst, Maintenance Resource Management Date

CAMM Section/Department Manager Concurrence:

Georgia Martinez, Department Manager, Contracts and Procurement Date

4/7/2026