250080_PS.docx

This is an interoffice procurement schedule memorandum from the Orange County Transportation Authority (OCTA) detailing the timeline for RFP 250080 for Detail Bus and Streetcar Cleaning and Pesticide Application Services. Board approval to release the solicitation is scheduled for December 8, 2025, with the first public notice posted in the OC Register on that date and a second notice on December 15, 2025. A hybrid pre-proposal conference will be held on December 15, 2025 at 2:00 PM in Room 07, with written questions due by 5:00 PM on December 17, 2025 and OCTA's responses posted to OpenGov by December 23, 2025. Offers are due by 2:00 PM on January 8, 2026, followed by a pre-evaluation meeting on the same date. The evaluation committee will meet on January 22, 2026, with interviews and final evaluation scheduled for January 29, 2026. A Best and Final Offer (BAFO) will be issued on February 5, 2026, with responses due February 9, 2026 and post-BAFO evaluation on February 19, 2026. The contract is anticipated to execute by April 30, 2026, following presentations to the CAMM Board on February 23, 2026 and Transit Committee on April 27, 2026.

The procurement is for a three-year initial term with a total budget of $1,465,000 for detailed bus cleaning and pesticide application services. The schedule indicates multiple approval stages including staff reports to the CAMM department, Project Manager, and Clerk prior to final Board recommendation on April 30, 2026, with contract execution expected shortly thereafter.