25-6402_C250080_Staff_Report_Release_RR.RE.pdf

CAMM BOD AGENDA FACT SHEET

Revised: 03/03/2010

Committee: N/A Committee Date: N/A Consent: Regular:

Board Date:

12/08/2025

BOD Report Attached: Consent: Regular:

Name of CA: Ellis Hoskin Name of PM: Christine Herrera

Contract or Contract Amendment: Y N Budget Transfer or Amendment: Y N

Requesting Department/Division: Maintenance Resource Management Description: Request for Proposals (RFP) 250080, “Detail Bus and Streetcar Cleaning and Pesticide Application Services” Recommendations:

A. Approve the proposed evaluation criteria and weightings for Request for Proposals 250080 to select a firm to provide detail bus and streetcar cleaning and pesticide application services.

B. Approve the release of Request for Proposals 250080 for detail bus and streetcar cleaning and pesticide application services for a three-year initial term with one, two-year option term.

BOD Evaluation Matrix Attached: Y N Summary of Scores Attached: Y N (Attach original score sheet for all firms and “short-listed” firms) List all firms who submitted a bid/proposal. Include firm’ location and the incumbent firm. (Attach list if necessary) N/A Procurement Background: (Include Amendment History, if Applicable)

• New Procurement Y N o Proposed RFP Issuance Date: 12/08/2025 o Proposed Advertisement Dates: 12/08/2025 and 12/15/2025 o Proposed Pre-Proposal Date: 12/15/2025 o Proposed Proposal Due Date: 01/08/2026

Evaluation Committee Members:

Ellis Hoskin CAMM Christine Herrera Maintenance Resource Management Nancy White Maintenance Resource Management Joe Nakaishi Facilities Maintenance-Garden Grove Jason Morris Facilities Maintenance-Santa Ana

Discussions/Issues: (Use Bullets – Major Points)

• Approve weightings

• Approve the release of RFP

• Three (3)-year initial term with one (1), two (2)-year option term

Independent Cost Estimate: $1,465,000.00 Campaign Contributions: Y N (If yes, attach summary of information) N/A Federal Funding: Y N DBE Goal: Y N DBE Goal %: N/A Fiscal Impact/Funding/Account Code:

The project is included in the OCTA Fiscal Year 2025-26 Budget. Funding for these services will be provided through the Local Transportation Fund (LTF) utilizing Transit Division, Maintenance Department, Accounts 2162-7613-D3107-2WP, 2168-7613-D3107-2WP and

CAMM BOD AGENDA FACT SHEET

Revised: 03/03/2010

2194-7613-D3107-2WP, and Transit Division, Contracted Services, Accounts 2136-7613- D1208-0B2, 2137-7613-D2114-0B1, 2138-7613-D2108-0GH and 2148-7613-D2140-0JT.

Orange County Transportation Authority 550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)

December 8, 2025

To: Members of the Board of Directors

From: Darrell E. Johnson, Chief Executive Officer

Subject: Approval to Release Request for Proposals for Detail Bus and

Streetcar Cleaning and Pesticide Application Services

Overview

The Orange County Transportation Authority has developed a request for proposals to initiate a competitive procurement process to select a firm to provide detail bus and streetcar cleaning and pesticide application services.

Recommendations

A. Approve the proposed evaluation criteria and weightings for Request for

Proposals 250080 to select a firm to provide detail bus and streetcar cleaning and pesticide application services.

B. Approve the release of Request for Proposals 250080 for detail bus and streetcar cleaning and pesticide application services.

Discussion

The Orange County Transportation Authority (OCTA) utilizes a fleet of 790 buses and 50 vehicles to provide both directly operated and contract operated fixed route OC Bus service and OC ACCESS services throughout Orange County.

When service begins, OCTA will utilize a fleet of 8 streetcars for the OC Streetcar. The buses routinely require pesticide application and detail cleaning after the application of the pesticides. Upon commencement of service, the streetcars will require these services as well.

Transit buses and electric streetcars, once service begins, routinely require detail cleaning and pesticide application services to effectively control pests.

The OCTA pest management program consists of contracted services for licensed application of pesticides, placement of bait, and detail cleaning after baiting. Detail cleaning is an important element of the program, providing for pest prevention as well as removal of chemical residue that follows pesticide

Approval to Release Request for Proposals for Detail Bus and applications. OCTA has historically used a certified contractor experienced in handling the chemicals required for this service. The contractor will provide required scheduled pesticide and bait application up to four times per year on buses and a complete interior detail cleaning after pesticide application on these buses and streetcars. The current agreement for these services will expire on April 30, 2026, and a new agreement is necessary to ensure continuity of these services.

Procurement Approach

OCTA’s Board of Directors (Board)-approved procurement policies and procedures require that the Board approve all requests for proposals (RFP) over $1,000,000, as well as approve the evaluation criteria and weightings. Staff is submitting for Board approval the draft RFP and evaluation criteria and weightings, which will be used to evaluate proposals received in response to this

RFP.

The proposed evaluation criteria and weightings are as follows:

• Qualifications of the Firm 30 percent

• Staffing and Project Organization 20 percent

• Work Plan 25 percent

• Cost and Price 25 percent

Several factors were considered in developing the evaluation criteria weightings.

Qualifications of the firm criterion is weighted at 30 percent as the proposing firms must demonstrate a proven history in successfully completing similar projects and having the required licensing and experience in the application of pesticides and detail bus cleaning requirements. Staffing and project organization criterion is weighted at 20 percent as the firm must demonstrate the proposed key personnel have specific skillsets in order to complete the services required in the scope of work. Work Plan is weighted at 25 percent to ensure proposals address each section of the work plan in sufficient detail to demonstrate a clear understanding of the scope of work and must demonstrate the firm’s understanding and ability to provide extensive cleaning and pesticide bait application. Cost and price criterion is weighted at 25 percent to ensure OCTA receives fair and competitive pricing for the services provided.

The contract term for this procurement will be for a three-year initial term with one, two-year option term. The total cost for the initial term is anticipated to be approximately $1,465,000.

This RFP will be released upon Board approval of these recommendations.

Fiscal Impact

This project is included in the OCTA Fiscal Year 2025-26 Budget. Funding for these services will be provided through the Local Transportation Fund (LTF) utilizing Transit Division, Maintenance Department, Accounts 2162-7613- D3107-2WP, 2168-7613-D3107-2WP and 2194-7613-D3107-2WP, and Transit Division, Contracted Services, Accounts 2136-7613-D1208-0B2, 2137-7613- D2114-0B1, 2138-7613-D2108-0GH and 2148-7613-D2140-0JT.

Summary

Board approval is requested to release RFP 250080 to select a firm to perform detail bus cleaning and pesticide application services, as well as approval of the proposed evaluation criteria and weightings.

Attachment

A. Draft Request for Proposals RFP 250080, Detail Bus Cleaning and

Pesticide Application Services

Prepared by: Approved by:

Gretchen Burrow Section Manager III, Maintenance Resource Management

(714) 560-5533

Cliff Thorne Director, Maintenance

(714) 560-5975

Pia Veesapen Director, Contracts Administration and Materials Management

(714) 560-5619

Johnny Dunning Jr.

Chief Operating Officer, Operations

(714) 560-5964

ATTACHMENT A

RFP 250080

DRAFT REQUEST FOR PROPOSALS (RFP)

DETAIL BUS AND STREETCAR

CLEANING AND PESTICIDE

APPLICATION SERVICES

ORANGE COUNTY TRANSPORTATION AUTHORITY

550 South Main Street

P.O. Box 14184 Orange, CA 92863-1584

(714) 560-6282

Key RFP Dates

Issue Date: Monday, December 8, 2025

Question Submittal Date: Wednesday, December 17, 2025

Proposal Submittal Date: January 8, 2026