250080_PP.docx

INTEROFFICE MEMO

Procurement Plan, RFP 250080

Date: November 3, 2025

To: Christine Herrera, Contracts Analyst, Maintenance Resource Management (MRM)

From: Ellis Hoskin, Senior Contract Administrator, CAMM

Subject: Procurement Plan for Release, Selection and Award RFP 250080 “Detail Bus and Streetcar Cleaning and Pesticide Application Services”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.

Procurement Type: |X| RFP |_| IFB

A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.

Evaluation Criteria:

Justification:

Qualifications of the firm criterion is weighted at 30 percent as the proposing firms must demonstrate a proven history in successfully completing similar projects and having the required licensing and experience in the application of pesticides and detail bus cleaning requirements. Staffing and project organization criterion is weighted at 20 percent as the firm must demonstrate the proposed key personnel have specific skillsets in order to complete the services required in the scope of work. Work Plan is weighted at 25 percent to ensure proposals address each section of the work plan in sufficient detail to demonstrate a clear understanding of the scope of work and must demonstrate the firm’s understanding and ability to provide extensive cleaning and pesticide bait application. Cost and price criterion is weighted at 25 percent to ensure OCTA receives fair and competitive pricing for the services provided.

Contract Type: |X| Time & Expense |_| CTO-Based |_| Firm Fixed Price

Justification (Explain the rationale for using the particular contract type):

A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis per the bus maintenance department fleet schedule at a firm-fixed hourly rate.

Procurement Schedule: |X| Attached

Internal Evaluators:

Ellis Hoskin, Senior Contractor Administrator, Contracts Administration and Materials Management

Christine Herrera, Contracts Analyst, MRM

Nancy White, Senior Business Unit Analyst, MRM

Joe Nakaishi, Section Manager II, Facilities Maintenance-Garden Grove

Jason Morris, Section Manager II, Facilities Maintenance-Santa Ana

Contract Term: Three (3) year initial term with one, two (2)-year option term

Funding Source: |X| Local |_| Measure M |_| Federal (CMAQ)

Dollar Amount: |X| Initial Term $1,465,000.00 |X| First Option Term $1,120,000.00

Independent Cost Estimate Received: |X| Yes |_| No

Requisition Received: |X| Yes Req. R000703

DBE Goal: |_| Yes |X| No

Project Manager Concurrence:

CAMM Section/Department Manager Concurrence:

Revised: 07/20/2010 Revised: 0720/2010 image1.png