25-8523_-_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document from Collier County, Florida's Procurement Services Division for solicitation 25-8523, which authorizes the advertisement of an Invitation to Bid for Bypass Pump Preventative Maintenance, Repair and Replacement services. The solicitation seeks qualified vendors to provide comprehensive maintenance, repair, and replacement services for approximately 30+ fixed and portable bypass pump stations operated by the Public Utilities Wastewater Division. The services include all-inclusive hourly rates for site superintendents, supervisors, and service technicians, with the anticipated evaluation schedule comprising approximately 150 hours for Site Superintendent services, 100 hours for Supervisor services, and 300 hours for Service Technician services. The original bid due date and time specified in the authorization document is January 30, 2025, at 3:00 p.m., though the related contract opportunity indicates a subsequent due date of February 9, 2026, at 3:00 p.m. for electronic submission through the County's procurement platform. The contract will be awarded for a three-year initial term with two optional one-year renewal periods. No pre-bid meeting or site visit is scheduled.

The County intends to utilize a lowest-price award mechanism to identify primary, secondary, and tertiary vendors for urgent and routine maintenance needs. Vendors must submit detailed pricing for labor categories with specific markup rates for equipment, parts, rental equipment, and subcontractor services. Bidders are required to maintain certification in diesel engine repair and bypass pump repair, provide 24/7 availability, maintain a three-year service record, and enroll in the E-Verify program with appropriate business tax receipts and professional licenses. The solicitation does not include specific set-aside designations for disadvantaged enterprises. Historically, the County expended approximately $45,000 annually for these services; however, Hurricane Ian recovery efforts increased expenditures to approximately $14 million in 2022. The contract is grant-funded, potentially through FEMA Public Assistance, which introduces additional federal compliance requirements. The authorization was signed by Sandra Srnka, Procurement Director, on December 23, 2025, with Local Vendor Preference designated as Choice2 and grant funding status as Choice1.