25-8523_-_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document issued by Collier County, Florida's Procurement Services Division for solicitation 25-8523 concerning Bypass Pump Preventative Maintenance, Repair and Replacement services. The solicitation seeks qualified vendors to provide comprehensive maintenance, repair, and replacement services for approximately 30+ fixed and portable bypass pump stations operated by the Public Utilities Wastewater Division. The scope of work requires vendors to submit all-inclusive hourly rates for site superintendents, supervisors, and service technicians, with rates encompassing travel expenses, equipment, and labor. The bid schedule anticipates approximately 150 hours for Site Superintendent services, 100 hours for Supervisor services, and 300 hours for Service Technician services for evaluation purposes. The bid due date is January 30, 2025, at 3:00 p.m., with contract award anticipated following bid evaluation. The contract term is three years with two optional one-year renewals. No pre-bid meeting is scheduled for this solicitation.

Vendors must maintain diesel engine repair and bypass pump repair certifications, provide 24/7 availability, and demonstrate a three-year service record retention capability. Repair work is categorized with approval thresholds: repairs under $5,000 may proceed with verbal or written County approval, while repairs exceeding $5,000 require a detailed three-business-day quote submission. Vendors must be enrolled in the E-Verify program and possess appropriate business tax receipts, professional licenses, and a Florida Certificate of Conduct Business. The procurement is grant-funded and subject to federal compliance requirements. Historically, the County spent approximately $45,000 annually on these services; however, expenditures increased dramatically to $14 million in 2022 due to Hurricane Ian recovery efforts. The County will evaluate bids using a lowest-price award mechanism and intends to identify primary, secondary, and tertiary vendors. Local Vendor Preference is available to qualifying bidders. The authorization was signed by Sandra Srnka, Procurement Director, on December 23, 2025.