25-453 Roof Replacement at Five (5) Single Family Homes Group 6.pdf

ITB 25-453

Chrystal Simpson Chief Financial Officer

June 12, 2025

GENESEE COUNTY INVITATION TO BID (ITB) # 25-453

Sealed bids will be received until 2:00 p.m. (EST), Thursday, July 10, 2025, at the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502 for Roof Replacements at Five (5) Single-Family Homes Group 6 under the Genesee County Roof Revitalization Program for the owner-occupied single-family homes located at: 5300 Regimental Banner, Grand Blanc, MI 48439; 4367 Bridgeman Trail, Swartz Creek, MI 48473; 3250 N Genesee Road, Flint, MI 48506; 3387 E Stanley Rd, Mt Morris, MI 48458; G- 3367 Helber St, Flint, MI 48504.

This procurement is conducted in accordance with the Genesee County Purchasing Regulations, a copy of which is on file and available for inspection at the Genesee County Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS 8222016

To be awarded, firms must be deemed a qualified contractor to conduct rehabilitation work for the Genesee County Metropolitan Planning Commission (GCMPC).

Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid response with the bid number, bid name, bid due date and time, and your firm’s name. The bid request number and due date for this ITB are:

DUE DATE 2:00 PM (EST), Thursday, July 10, 2025 QUESTIONS DUE 3:00 PM (EST) Thursday, June 26, 2025

BID NUMBER #25-453

Rita Schubert, Purchasing Manager bid2\2025\25-453 Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

Purchasing Department 1101 Beach Street, Rm. 361 Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560 https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Purchasing%20Regulations%2006.12.2024.pdf https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Purchasing%20Regulations%2006.12.2024.pdf http://www.geneseecountymi.gov/

ITB 25-453

TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS TO BIDDERS

SECTION 2 – STANDARD TERMS & CONDITIONS

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

SECTION 4 – QUALIFICATIONS OF BIDDER

SECTION 5 – SCOPE OF WORK

SECTION 6 – INFORMATION REQUIRED FROM BIDDERS

SECTION 7 – EVALUATION CRITERIA & SELECTION PROCEDURE

SECTION 8 – INSURANCE REQUIRED FROM BIDDERS

FORMS……………

COST BID FORM…

SIGNATURE PAGE

GENESEE COUNTY INSURANCE CHECKLIST

FAMILIAL RELATIONSHIP SWORN STATEMENT

NOTIFICATION OF CONSTRUCTION CONTRACT AWARD

CONTRACTORS DATA SHEET

System for Award Management (SAM) Registration

CONSTRUCTION WORK CONTRACT

EXHIBIT A…………

EXHIBIT B…………

EXHIBIT C…………

ITB #25-453 3

ITB # 25-453 Roof Replacements at Five (5) Single-Family Homes Group 6

SECTION 1 – INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 2:00 p.m. (EST), Thursday, July 10, 2025, at the

Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m.

to 4:00 p.m., closed holidays, check website for closed days. Label the envelope containing the bid response as described on page 1. LATE BIDS AND BIDS SENT BY

FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid participating vendors in formulating a thorough response. A formal, comprehensive review period will be conducted to ensure that Genesee County selects the best possible vendor that will provide the best value and service.

3. Submit one original and one paper copy. After the bid closes you will be contacted to send the County an electronic copy of your complete bid via email. All bids become the property of Genesee County. The original must include a signature on the Signature Page of a person authorized to make a binding offer. Failure to provide the required number of duplicate copies may result in rejection of your proposal. Bids may not be submitted at the MITN site for this offering.

4. All submissions will be time stamped by an individual within the Fiscal Service. The only acceptable evidence of the time of receipt of the submissions is that of the time clock that resides within said department. It is each Bidder’s responsibility to ensure that its bid is time stamped by Fiscal Services by the deadline. This responsibility rests entirely with the Bidder, regardless of delays resulting from postal handling or for any other reasons. Bids will be accepted at any time during the normal course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time, Monday through Friday, legal holidays as exception.

5. Michigan Inter-governmental Trade Network – an alternate review of this bid under ITB

#25-453 can be done at: https://www.bidnetdirect.com/mitn.

a. Genesee County has partnered with BidNet as part of the Michigan Inter-governmental Trade Network (MITN) and will post their bid opportunities to this site. As a vendor, you can register with Michigan Inter-governmental Trade Network (use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails once Genesee County has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies. If you need help registering, please call Michigan Inter-governmental Trade Network support department toll free 1-800-835-4603.

https://www.bidnetdirect.com/mitn http://www.mitn.info/Genesee-County/Register.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 https://www.mitn.info/Registration.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340 http://www.mitn.info/Genesee-County/Register.asp?ID=2340

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6. All communications, any modifications, clarifications, amendments, questions, responses or any other matters related to this ITB, shall be made by and through the purchasing contact reference in this solicitation. No contact regarding this solicitation made with other County employees is permitted. Any violation of this condition may result in immediate rejection of bid.

7. All prospective bidders shall be responsible for routinely checking the Genesee County

Purchasing Department website at Genesee County, MI for issued addenda and other relevant information. Genesee County shall not be responsible for the failure of a prospective bidder to obtain addenda and other information issued at any time related to this ITB.

8. The County’s Standard Proposed Contract is attached to this ITB. After the award is made to the successful bidder, the County and the successful bidder will negotiate a final contract that substantially conforms to the Standard Proposed Contract. Any exceptions to the terms and conditions of the Standard Proposed Contract and this ITB must be clearly set forth in your bid and referenced on company letterhead. The County will not entertain negotiations to change any terms and conditions of the Standard Proposed Contract or ITB unless those changes are requested in your bid.

9. The County of Genesee requires a signed Genesee County Insurance Checklist with each bid submitted. Insurance required per the specifications governing this work must be provided prior to the contract starting date and kept in full effect and compliance during the entire contract period. Failure to comply with these provisions will cause termination of the contract.

The contractor agrees to be responsible for any loss or damage to property or persons due to the performance of services herein contracted and further agrees to indemnify and defend the County of Genesee, and any local government entity being serviced under an agreement, against all claims or demands whatsoever, and to hold the County of Genesee harmless from any loss or damage resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify bidders pursuant to Michigan Law.

10. Bids must be submitted in the format outlined in SECTION 6 - INFORMATION REQUIRED FROM BIDDERS to be deemed responsive.

11. Local Preference for Genesee County Businesses: Unless the funding source for the contract prohibits such preferences, within 5 business days of bid opening, if the lowest responsive responsible bidder is not a Genesee County Business a Genesee County Business who has submitted a responsive bid that is no more than 5% higher than the lowest responsive bid may submit an amended bid to the Purchasing Administrator. In the event that there are multiple Preferred Businesses that would qualify for an opportunity to submit an amended bid, only the Preferred Business submitting the lowest qualifying bid may submit an amended bid. A Preferred Business, who is the lowest responsive responsible bidder, may not amend their bid pursuant to this section.

https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php

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Amended bids submitted by Preferred Businesses in this manner shall be considered along with other responsive bids submitted by responsible bidders.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from qualified firms who can provide Roof Replacements at five (5) homes Group 6 located at 5300 Regimental Banner, Grand Blanc, MI 48439; 4367 Bridgeman Trail, Swartz Creek, MI 48473; 3250 N Genesee Road, Flint, MI 48506; 3387 E Stanley Rd, Mt Morris, MI 48458; G-3367 Helber St, Flint, MI 48504.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on behalf of the Genesee County Metropolitan Planning Commission (GCMPC). The contact person is Rita Schubert, Purchasing Manager, Genesee County, 1101 Beach Street, Room 361, Flint, Michigan 48502, phone: (810)-257-3195, and rschubert@geneseecountymi.gov. Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing and received no later than 3:00 PM (EST), Thursday, June 26, 2025, to the Genesee County Purchasing Department as listed above. E-mail is the preferred method of contact for all inquiries concerning this ITB, and please entitle the subject line of your e-mail as follows: Question(s) for ITB # 25-453. No verbal interpretation to any respondent as to the meaning of any requirement stated in this ITB shall be binding on Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification of this ITB prior to the date for bid submission. In such an event, an addendum will be posted on the Purchasing Department website (Current Bids). Further, all proposers shall acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Bid Considerations: All costs incurred in the preparation of a response to this ITB or any costs prior to approval of the contract by Genesee County and formal notification to the selected bidder will be the responsibility of the respondent and will not be reimbursed by Genesee County. Bids should be prepared simply and economically, providing a straightforward, concise description of the bidder’s ability to meet the requirements of this ITB.

6. Responsive Bids: To ensure proper consideration, all bidders are encouraged to submit a complete response to this ITB using the format outlined in Section 6, INFORMATION REQUIRED FROM BIDDERS. In addition, at least one of the paper https://www.geneseecountymi.gov/Document_Center/Department/Fiscal%20Services/Purchasing%20Department/Std%20T%20%20C%20%20SECTION%202023.pdf mailto:rschubert@geneseecountymi.gov https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2024.php https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2024.php https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2024.php

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bids must be signed with an original signature of the official authorized to bind the bidder to its provisions.

7. Bid Modifications: Clarifications, modifications, or amendments to any bid that has been submitted, but prior to the Bid Opening Date, may be made only within the discretion and written approval of the Purchasing Administrator.

8. Withdrawal of Bid: Bids may only be withdrawn by a bidder with written notice prior to the date and time set for the opening of bids.

9. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding on the proposer for 120 calendar days following the due date.

10. Right to Reject: Genesee County reserves the right to reject any and all bids received in response to this ITB.

11. Disclosure: All information in an offeror’s bid is subject to disclosure under the provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.

This Act also provides for the complete disclosure of contracts and attachments thereto. In the event that a bidder wishes to designate any portion of their submission as “confidential” or “proprietary,” the bidder must contact the Purchasing Manager prior to submission of the bid. All requests regarding disclosure and requests for confidentiality of a bid response to this ITB shall be submitted in writing and received no later than noon (EST), June 30, 2025, to the Genesee County Purchasing Department as listed above.

12. Errors, Omissions, and Discrepancies: If a Bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in this ITB, it shall immediately notify the Genesee County Purchasing Manager of such error in writing and request modification or clarification of the document prior to the deadline for submitting questions. Genesee County will make modifications by issuing a written addendum. The Bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the Invitation to Bid prior to submitting a bid or it shall be waived.

13. Best and Final Offers: Discussions may be undertaken with those proposers whose bid, based on the evaluation criteria stated herein, has been determined to be reasonably susceptible of being selected for award. After discussions are held, and prior to award, proposers may be allowed the opportunity to submit revisions to their bids for the purpose of obtaining best and final offers.

During the aforementioned procedures, neither the names of any of the bidders nor the contents of any bid will be disclosed until the completion of negotiations and revision of bids (Best and Final Offers).

ITB #25-453 7

The contract that may be entered into will be awarded based on the bid response and, where applicable, the Best and Final Offer that is the most advantageous to Genesee County, per the evaluation criteria included in this ITB.

14. Prime Contractor Responsibilities: The successful offeror(s) shall be required to assume responsibility for all services offered in the bid regardless of who produces them. Further, the County will consider the successful offeror to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

15. Non-Assignability: The contract may not be assigned, transferred, or conveyed by the Contractor without the expressed written consent of Genesee County.

16. Independent Contractor: It is understood and agreed to, by and between the Contractor and Genesee County, that any and all acts that the Contractor or its personnel, employees, and servants perform pursuant to the terms of the Contract shall be undertaken as independent contractors and not as employees of Genesee County by or with a contract or agreement, nor imposed any liability upon Genesee County. All acts and contracts of the Contractor shall be in its own name and not in the name of Genesee County.

17. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement with additional parties without obtaining prior written approval of Genesee County. A condition of granting such approval is that such subcontractors shall be subject to all conditions and provisions of this contract. The Contractor shall be responsible for the performance of all subcontractors.

18. Statement of Exceptions: The bidder shall furnish a statement on company letterhead giving a complete description of all exceptions to the terms, conditions, and specifications set forth in the solicitation. Failure to furnish this statement shall mean that the bidder agrees to meet all requirements set forth in this solicitation.

19. Acceptance of Bid Content: It is proposed that, if a contract is entered into as a result of this ITB, the ITB will serve as the basis for the contract. The contents of the bid of the successful offeror may become contractual obligations if a contract is issued.

Failure of the successful offeror to accept these obligations will result in cancellation of contract award.

20. Termination for Misrepresentation: If the successful bidder receives a contract and is subsequently found to have misrepresented any information in its bid and/or Best and Final Offer submission, the contract may be terminated at the discretion of Genesee County.

21. Acceptable Deviations: The decision of Genesee County shall be final as to what constitutes acceptable deviations from specification or requirements.

ITB #25-453 8

22. News Release: News releases pertaining to this ITB or the services to which it relates will not be made without prior written Genesee County approval, and then only in accordance with the instructions form the contract administrator. No information regarding the procurement and services shall be released without prior approval of the contract administrator.

23. Contract Award/Split Awards: The County reserves the right to award by item and/or group of items. The Bidder to who the award is made will be notified at the earliest possible date. Tentative acceptance of the bid, intent to recommend award of a contract and actual award of the contract will be provided by written notice sent to the Bidder at the address designated in the bid if a separate Agreement is required to be executed.

24. Payment: Progressive payments shall be made to the contractor, which will be agreed upon before execution of contract. Contractor will submit an invoice and upon approval, payment is remitted within 60 days.

25. Prevailing Wage: The successful proposer and all subcontractors are subject to federal Davis-Bacon Act requirements in addition to Genesee County’s Prevailing Wage Policy. Genesee County requires the rates of wages and fringe benefits to be paid to each class of construction mechanics by the contractor and all of his/her subcontractors, on this project, shall not be less than the wage and fringe benefits currently prevailing in the County of Genesee. A wage determinant is included in this specification.

The contractor shall be required to submit certified payroll reports to the County. The reports shall detail the rates of wages and fringe benefits paid to each class of construction mechanics by the contractor and all of his/her subcontractors. Further, the Certified Payroll Reports must be submitted by the contractor with all invoices for payment. Proposers shall submit a list of all construction mechanics called for in this project and possible contract.

The information shall include the corresponding prevailing wages and fringe benefits to be paid for each class of relevant construction mechanics

26. Debarment and Suspension: The contractor certifies to the best of its knowledge and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its’ principals, owners, officers, shareholders, key employees, directors and member partners: (1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (2) have not within a three-year period preceding this form been convicted of or had a civil judgement rendered against them from commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making

ITB #25-453 9

false statements, or receiving stolen property; (3) are not presently indicted for or otherwise criminally charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in (2) of this certification; and , (4) have not within a three-year period preceding this bid had one or more public transactions (Federal, State or local) terminated for cause or default.

SECTION 4 – QUALIFICATIONS OF BIDDER

In order to qualify for award, a proposer shall have the capability in all respects to perform the work with integrity and reliability, which will assure good faith performance. This requirement shall include, but is not limited to, the availability of the appropriate financial, material, equipment, facility, personnel, ability, expertise, and experience necessary to meet all court requirements. The proposing firm must have at least five (5) years’ general contracting experience, including roofing, to be considered for this solicitation.

No bid will be considered from any proposer lacking the capability, qualifications, and the necessary experience for providing the services of a character similar to that required in this solicitation.

If a bidder does not convince the Genesee County Metropolitan Planning Commission that it possesses the above minimum qualifications with the bid submission, the Planning Commission shall not consider its bid for an award.

SECTION 5 – SCOPE OF WORK

The Genesee County Metropolitan Planning Commission (GCMPC), Community Development Program, carries out roof replacements at single-family homeowner occupied properties in various locations around Genesee County. GCMPC is requesting bids to complete five (5) roof replacements on five (5) individual properties to bring the standards up to Section 8 Housing Quality Standards and meet necessary Michigan residential code and rehabilitation compliance. All work will be funded by HUD or MSHDA and at completion must meet state and local codes.

SECTION 6 – INFORMATION REQUIRED FROM BIDDERS

In order to be deemed responsive, bids must be submitted in the format outlined below:

1. Responsive bids must include and/or comply with the following:

A. Submit one (1) original and one (1) hardcopy of your bid B. Bid submitted by the due date and time C. Signed Signature Page D. Executed Insurance Checklist and insurance certificate and additional insured endorsement E. Familial Sworn Statement F. Cost Bid Form

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G. Completed work write-up for all five (5) homes for roof replacement – Follow the Link for the work write-up and Roof Report Current Bids (Geneseecountymi.gov) (click on “Write Up and Roof Report 5300 Regimental Banner”, “Work Write up and Roof Replacement Report 4367 Bridgeman Trail”; “Write up and Roof Report 3250 N Genesee Rd”; “Write up and Roof Report 3387 E Stanley Rd”, “Write up and Roof Report G-3367 Helber St”).

H. Statement of Exceptions, see Section 3.18 for clarification.

I. Current Builder’s License, Lead Abatement Contractor (if applicable), Lead

Abatement Supervisor (if applicable) and Completion of the RRP refresher training (4 hours) under the U.S. Environmental Protection Agency’s (EPA) Lead Renovation, Repair and Painting rule (RRP) if offeror is a Lead Abatement Supervisor

J. Notification of Construction Contract – Only Complete Contractor Section (do not date)

K. Contractor’s Data Sheet

• Provide information about the ownership of your firm. Indicate the name and professional occupation/licensure of each owner.

• Include copies of State of Michigan licensure, including lead-based remediation license.

K. Include proof of registration in the System for Award Management (SAM) L. Signed background check consent form(s) for offeror and each employee of offeror’s firm that may perform on-site rehabilitation/construction services solicited as a result of this RFQ. Make copies of form as needed.

M. Demonstration of Financial Stability – Provide information that establishes the offeror has the credit and financial stability to assure good faith performance. All offerors shall include financial statements:

• Most recent Federal Income Tax Returns OR balance sheets and income statements.

N. Additional information and comments – any information that is believed to be pertinent by not specifically asked for elsewhere. Genesee County welcomes innovative and unique strategies from proposers.

Failure to provide all requested items may be sufficient cause for rejection of proposal response. If BIDDER has previously submitted items I. through M. above within a sealed bid for ITB # 25-424, ITB #427, or ITB #430 then BIDDER will not be required to provide items I. through M. above for this bid.

SECTION 7 – EVALUATION CRITERIA & SELECTION PROCEDURE

It is the intent of Genesee County to conduct a fair and comprehensive evaluation of all bids received. The ITB will be awarded to the offeror who submitted a bid that is most advantageous to Genesee County and other locals.

Responsive bids received in this ITB process will be reviewed and considered by an Evaluation Committee. Selection for final award will be approved solely by the Genesee https://www.geneseecountymi.gov/departments/fiscal_services/purchasing_department/current_bids_2025.php

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County Board of Commissioners. Genesee County will provide oversight, administration, and monitoring of all contracted agency performance.

SECTION 8 – INSURANCE REQUIRED FROM BIDDERS

The Contractor shall at all times maintain in full force and effect for duration of the term of this agreement the following insurance coverages. All coverage shall be with insurance companies licensed and admitted to write business in the State of Michigan, having an AM Best rating of at least A- and acceptable to Genesee County. In addition, the County reserves the right to modify or waive at any time any applicable insurance requirements based on the scope of services provided at the discretion of the County’s Risk Manager or other authorized representative of the County.

Commercial General Liability Insurance on an “occurrence basis” with minimum limits of $1,000,000 per occurrence and a $2,000,000 aggregate limit.-. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds. Coverage shall be primary and non-contributory, including a waiver of subrogation in favor of the County. Homeowner to be named as additional insured.

Workers’ Compensation Insurance – as required by and in accordance with all applicable statutes of the State of Michigan, including Employers’ Liability Coverage.

Automobile Liability – Including Michigan No-Fault coverages, with limits of liability not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage. Coverage shall include all owned, non-owned, and hired vehicles. Limits may be satisfied using primary and excess/umbrella liability policies. -. The policy shall name Genesee County, including all employees, elected and appointed officials and volunteers, all boards, commissions, and/or authorities, and their board members, employees, and volunteers as additional insureds.

Builders Risk Coverage - is to be purchased to cover subject property for all risks of loss (including theft and sinkhole), subject to a waiver of coinsurance, and covering off-site storage, transit and installation risks as indicated in the Installation Floater and Motor Truck Cargo insurance described hereafter, if such coverages are not separately provided. If flood and/or earthquake risks exist, flood and earthquake insurance are to be purchased. If there is loss of income, extra expense and/or expediting expense exposure, such coverage is to be purchased. If boiler and machinery risks are involved, boiler and machinery insurance, including coverage for testing, is to be purchased. The Builders Risk insurance is to be endorsed to cover the interests of all parties, including the County and all vendors and subcontractors. Homeowner to be named as additional insured. Contractor awarded bid will need to purchase and provide proof of Builder’s Risk coverage to Genesee County prior to starting construction.

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Umbrella Liability - in an amount not less than $1,000,000 per occurrence and $2,000,000 aggregate, including Products Completed Operations.

A licensee or its insurance broker shall notify the County of any cancellation or reduction in coverage within seven (7) days of receipt of insurer's notification to that effect. The contractor, licensee, permittee, or lessee shall forthwith obtain and submit proof of substitute insurance to the County Risk Manager within five (5) business days in the event of expiration or cancellation of coverage.

1.1 Insurance Certificate and Additional Insured Coverage

1. Certificate of Insurance – The contractor must provide a Certificate of Insurance evidencing the required insurance set forth above. The Certificate Holder should be listed as follows:

Genesee County Attn: Risk Management

1101 Beach Street, Flint, MI 48502

2. Endorsements In addition, the contractor must provide the following endorsements, including but not limited to:

a. An additional insured endorsement (equivalent in coverage to ISO form CG 20 10 and CG 20 37) naming the "Genesee County, its officials, employees and agents, all boards, commissions and/or authorities and board members, including employees and volunteers thereof" as additional insureds under the general liability policy. No person or department should be identified as the additional insured. Coverage afforded shall be considered primary and any other insurance or self-insurance, maintained by or available to the County shall be considered secondary and/or excess.

b. An endorsement to each policy stating that such policy shall not be cancelled or reduced in coverage except after thirty (30) days prior written notice to County. Cancellation, material restriction, nonrenewal or lapse of any of the required policies shall be grounds for immediate termination of the Agreement by the County. If any of the required coverages expire during the term of the contract, the vendor shall deliver renewal certificates, endorsements, and/or policies to County at least ten (10) days prior to the expiration date.

In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable.

Copies of all policies mentioned above shall be furnished, if so requested.

1.2 Indemnification

The Contractor agrees to indemnify, defend, and hold harmless the County, its officials, officers, agents, and employees from any and all claims, damages, or liability, including defense costs, arising out of the Contractor’s performance of the

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Services or presence on the County’s property or worksite. Contractor agrees that the insurance requirements specified in the contract do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of the Contract.

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FORMS

ITB #25-453 Roof Replacements at Five (5) Single-Family Homes Group 6

Bid packet MUST include the following documents to be deemed responsive.

Required Document Checklist

Document Included One (1) original and one (1) copy of your bid Signed and Completed Signature Page Executed Insurance Checklist, insurance certificate and additional insured document(s)

Familial relationship sworn statement Completed Cost Bid Form Completed Work Write up Forms (must submit all 5) Statement of Exceptions (if applicable) Current Builder’s License and Lead Abatement Licenses (If applicable)

Notification of Construction Contract (do not date) Contractors Data Sheets Signed Background Check Consent Forms Section 3 Forms (if applicable) Proof of SAM.gov registration Demonstration of Financial Stability Additional information and comments (if applicable)

NAME OF BIDDER:

SERVICE ADDRESS:

CITY, STATE, ZIP:

CONTACT PHONE:

CONTACT EMAIL:

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COST BID FORM

PROJECT: ITB #25-453 Roof Replacement at Five (5) Single-Family Homes Group 6

Please list the total cost per Single-Family Home (completed copy of the Work Write-Up for each home MUST be included).

Home Address Total Cost

5300 Regimental Banner, Grand Blanc, MI 48439 $

4367 Bridgeman Trail, Swartz Creek, MI 48473 $

3250 N Genesee Road, Flint, MI 48506 $

3387 E Stanley Rd, Mt Morris, MI 48458 $

G-3367 Helber St, Flint, MI 48504 $

The undersigned bidder, having received specifications, addenda, and examined all conditions affecting the work, hereby submits the following bid:

NAME OF BIDDER: _______________________________________________

SERVICE ADDRESS: ______________________________________________

CITY, STATE, ZIP: _________________________________________________

CONTACT PHONE: ________________________________________________

CONTACT EMAIL: ____________________________________________

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SIGNATURE PAGE

GENESEE COUNTY ITB #25-453

Roof Replacements at Five (5) Single-Family Homes Group 6

The undersigned represents that he or she:

1. is duly authorized to make binding offers on behalf of the company,

2. has read and understands all information, terms, and conditions in the ITB,

3. has not engaged in any collusive actions with any other potential proposers for this ITB,

4. hereby offers to enter into a binding contract with Genesee County for the products and services herein offered, if selected by Genesee County within 120 days from proposal due date,

5. certify that it, its principals, and its key employees are not “Iran linked businesses,” as that term is described in the Iran Economic Sanctions Act, P.A. 2012, No. 517, codified as MCL 129.311, et seq.

6. acknowledges the following addenda ___________________ issued as part of the ITB:

Conflict of Interest:

____To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other County contracts, or property interest for this proposal.

OR

____The undersigned firm by attachment to this form, submits information which may be a potential conflict of interest due to other County contracts, or property interest for this Proposal.

Exceptions to Solicitation and/or Standard Contract: NO_____ YES_____ (include attached statement)

Name (typed):

Signature: Title:

Date:

Company:

Federal Employee Identification Number (FEIN): _____________________

Contact Person of company representative for matters regarding this ITB

CONTACT NAME POSITION

MAILING ADDRESS CITY STATE ZIP CODE

PHONE FAX E-MAIL

ITB #25-453 17

GENESEE COUNTY INSURANCE CHECKLIST

CONSTRUCTION ONTRACT FOR: ITB:25-453 – Roof Replacement of Five (5) Single-Family

Homes Group 6

Coverage Required Limits (Figures denote minimums)

X 1. Workers Compensation Statutory limits of Michigan

X 2. Employers’ Liability $500,000 accidental/disease $1,000,000 policy limit, disease Including Premises/Operations

X

3. General Liability $1,000,000 per occurrence with $2,000,000 aggregate Listing Homeowner as additional Including Products/Completed Operations and Contractual insured Liability

4. Professional Liability $1,000,000 per occurrence with $2,000,000 aggregate Including errors and omissions

5. Medical Malpractice $200,000 per occurrence $800,000 in aggregate

X 6. Automobile liability $1,000,000 combined single limit each accident – Owned, Hired, Non-owned

X 7. Umbrella liability/Excess Coverage $1,000,000 BI & PD and PI

X

8. Genesee County and homeowner named as an additional insured on other than worker’ compensation via endorsement.

A copy of the endorsement or evidence of blanket Additional Insured language in the policy must be included with the certificate.

X 9. Other Insurance Required: Builders’ Risk with Genesee County and homeowner named as additional insured.

X 10. Best’s rating: A VIII or better, or its equivalent (Retention Group Financial Statements)

X 11. The Certificate must state bid number and title 25-453

Insurance Agent's Statement

I have reviewed the requirements with the bidder named below. In addition:

_____ The above required policies carry the following deductibles:

_____ Liability policies are occurrence _____ claims made _____

Insurance Agent Signature

Prospective Contractor’s Statement I understand the insurance requirements and will comply in full if awarded the contract.

Contractor Signature

Required general insurance provisions are provided in the checklist above. These are based on the contract and exposures of the work to be completed under the contract. Modifications to this checklist may occur at any time prior to signing of the contract. Any changes will require approval by the vendor/contractor, the department, and County Risk Manager. To the degree possible, all changes will be made as soon as feasible.

ITB #25-453 18

FAMILIAL RELATIONSHIP SWORN STATEMENT

_____________________________________________does hereby disclose that:

(Company Name)

_____ YES, There exists a familial relationship between the Genesee County representatives, members of their Board(s), Directors or Supervisor(s), officer(s) or employee(s) and the Owner(s), officer(s) or employee(s) of:

Disclosure Between

Name ______________________________ and Name ________________________________

Title _______________________________ Title ________________________________

Relationship __________________________ Relationship ___________________________

_____ NO, A familial relationship does not exist between the Genesee County representatives, members of their Board(s), Directors or Supervisor(s), officer(s) or employee(s) and the Owner(s), officer(s) or employee(s) of:

Name (printed) __________________________________ Position______________________________

Signature _______________________________________ Date

Notary Public (printed)

Signature _______________________________________ County

______________________________ Date _____________________________ My Commission

Expires _____________________________ Affix Notary Seal here:

ITB #25-453 19

NOTIFICATION OF CONSTRUCTION CONTRACT AWARD

(EXECUTIVE ORDER 11246)

CONTRACTOR: Name

Address

Telephone:

Employer Identification Number

Principal Owner

EEO Officer

No. of Employees: Total Minority Female

Percent Minority-Owned Percent Female-Owned

HUD-ASSISTED Name

PROJECT:

Location

Number

Sponsor

Prime Contractor

HUD-ASSISTED Tier (check one): Prime Sub Sub-sub

CONTRACT:

Dollar Value

Award Date

Trade(s)

Estimated Starting Date

Estimated Completion Date

COVERED AREA Project Located in Genesee County X

Principal Owner Signature

Date

ITB #25-453 20

CONTRACTORS DATA SHEET

The following information is required to be furnished by all contractors requesting to be placed on the Home Improvement Program/Urgent Repair Program/Roof Revitalization Program bidders list or any contractor submitting a project qualification to the Genesee County Metropolitan Planning Commission (GCMPC).

FIRM NAME STREET

CITY STATE ZIP PHONE NO. CONTACT PERSON

CORPORATION ( ) PARTNERSHIP ( ) PRIVATE OWNED ( )

PLEASE ENTER THE NAMES OF CORPORATION OFFICERS (if corporation), PARTNERS (if partnership), OWNER (if private).

NAME TITLE PHONE

ADDRESS

PROVIDE COPY OF LICENSES AND WBE/MBE CERTIFICATES.

NUMBER OF YEARS IN BUSINESS

LIST SPECIALTY TRADES

ITB #25-453 21

BRIEFLY LIST CONSTRUCTION EXPERIENCE OF EACH OF THE PRINCIPALS: Indicate if experience is new construction, rehabilitation, historic renovation.

OTHER CITIES IN WHICH YOUR FIRM OR PRINCIPALS HAVE OPERATED

BUSINESS REFERENCES: Include local banks and material suppliers.

NAME ADDRESS PHONE

PLEASE LIST RECENT CUSTOMERS WITH WHOM YOU HAVE DONE BUSINESS:

NAME ADDRESS PHONE AMOUNT

NAME ADDRESS PHONE AMOUNT

NAME ADDRESS PHONE AMOUNT

ITB #25-453 22

NAME ADDRESS PHONE AMOUNT

PLEASE LIST FIRMS FOR WHICH YOU HAVE ESTABLISHED CREDIT:

HAVE YOU EVER FILED FOR BANKRUPTCY? (please circle one) Yes No

HAVE YOU EVER BEEN PLACED ON THE INELIGIBLE BIDDER LIST MAINTAINED BY HUD?

(please circle one) Yes No

THE UNDERSIGNED CONTRACTOR CERTIFIES THAT ALL INFORMATION GIVEN HEREIN IS

CORRECT AND THAT THE INFORMATION MAY BE VERIFIED FROM ANY SOURCE AND

FURTHER AGREES:

1. THAT GENESEE COUNTY MAY OBTAIN A CREDIT REPORT.

2. THAT THE STATE OF MICHIGAN'S CONTRACTORS LICENSE CLASS AND NUMBER

THEREFORE ARE CURRENT, AND THAT THE UNDERSIGNED CONTRACTOR AGREES TO

MAINTAIN CURRENT STATUS OF SUCH LICENSE. A COPY OF WHICH IS ATTACHED.

3. THAT THE CONTRACTOR WILL PERFORM THE WORK IN ACCORDANCE WITH THE

DESCRIPTION OF WORK, GENERAL SPECIFICATIONS AND ALL APPLICABLE CODES AND

ZONING REGULATIONS AND BE SUBJECT TO A FINAL INSPECTION BY THE GENESEE

COUNTY METROPOLITAN PLANNING COMMISSION OFFICE.

4. THAT IF THE WORK PERFORMED BY THE CONTRACTOR IS FOUND TO BE

UNSATISFACTORY OR IF THE CONTRACT RELATIONS BETWEEN THE CONTRACTOR,

HOMEOWNER OR OTHER PARTIES ARE FOUND TO BE UNSATISFACTORY, THE GENESEE

ITB #25-453 23

COUNTY METROPOLITAN PLANNING COMMISSION OFFICE MAY REMOVE HIS/HER NAME

FROM THE LIST OF SELECTED CONTRACTORS WITHOUT NOTICE.

5. THAT THE REQUIRED INSURANCE AND WORKMAN'S COMPENSATION ARE ATTACHED.

A CERTIFICATE OF INSURANCE WITH THE FOLLOWING COVERAGES AND AMOUNTS ARE

TO BE CONSIDERED MINIMUM.

Area Per Accident Aggregate

Comprehensive General Liability $1,000,000 $2,000,000

Employer’s Liability $100,000 $500,000

Automobile Liability $1,000,000 $1,000,000

Property Damage $500,000 $1,000,000

Workers' Compensation $100,000 Statutory Limits of Michigan

PLEASE PROVIDE THE NAME AND PHONE NUMBER OF YOUR INSURANCE AGENT

Name Agency Name Phone

6. THAT HE/SHE WILL ABIDE BY THE U.S. DEPARTMENT OF HOUSING AND URBAN

DEVELOPMENT REGULATIONS PERTAINING TO EQUAL EMPLOYMENT OPPORTUNITY.

DATE BY:

TITLE:

ITB #25-453 24

CONSENT FOR CRIMINAL BACKGROUND CHECK AND DRIVER’S LICENSE CHECK

**Please make copies of this form as needed. Must be completed by all employees that will perform on-site rehabilitation/construction services.

NAME:

(please print) Last First Full Middle Name

PREVIOUS NAMES:

PHONE NUMBER: S.S. #: XXX-XX-___ ___ ___ ___

CURRENT ADDRESS:

Street City State Zip Code County

HOW LONG AT CURRENT ADDRESS:

DATE OF BIRTH: PLACE OF BIRTH:

DRIVER’S LICENSE #:

My signature below indicates my consent for Genesee County to conduct a criminal and/or a driver’s license check on me. A photocopy of this release form will be valid as an original hereof, even though said photocopy does not contain an original writing of my signature.

Signature Date

FOR COUNTY USE ONLY:

LEIN SOS ICHAT ACCURINT GC CIRCUIT/DISTRICT

COURTS

Record Check Clear Completed by:

History Indicated Date:

Departmental review by: Date:

Department approved to work on rehabilitation/construction projects

Department denied working on rehabilitation/construction projects

ITB #25-453 25

SECTION 3 CLAUSE

HUD 24 CFR Part 135 – Section 3 Regulations – Subpart B 135.38

ITB #25-453 26

Genesee County

CERTIFICATION FOR BUSINESS CONCERNS SEEKING SECTION 3 PREFERENCE IN

CONTRACTING AND DEMONSTRATION OF CAPABILITY

**Please Note – Section 3 Preference only pertains to rehabilitation projects that exceed $100,000.

**Only complete if your business qualifies as Section 3.

Name of Business:____________________________________________________

Address of Business:__________________________________________________

Type of Business: Corporation Partnership Joint Venture Limited Liability Corporation Sole Proprietorship

Type of Work:_________________________________________________________

I _________________________________________, hereby certify that the business (Print Name and Title) known as __________________________________________________ (Print business name)

_______ is not a Section 3 business (sign below)

_______ is a Section 3 business because (check one of the following, sign and complete page 2)

_______ 51 percent (51%) or more is owned by Section 3 residents*; or

_______ 30 percent (30%) of the permanent full time employees are currently Section 3 residents* or were Section 3 residents* when first hired (if within the last three years); or

_______ The business commits in writing to subcontract over 25 percent (25%) of the total dollar amount of all subcontracts to be let to businesses that meet the requirements of paragraphs 1 and 2 of this definition;

AND

The business was formed in accordance with state law and is licensed under state, county or municipal law to engage in the business activity for which it was formed.

* A Section 3 Resident is a person living in Genesee County who is a Public Housing resident or who is low income.

Low Income Persons means families whose incomes do not exceed 80% of the annual median income as adjusted by HUD, for Genesee County (see income limits on page 2).

It is important to note that a Genesee County Section 3 Certification in itself, shall not in any way be construed, that any bid or contract award is accepted, nor guaranteed, nor is any Business Concern entitled to any contract award based upon the Section 3 Certification.

Warning: This program is funded through Federal funds provided by the U.S. Department of Housing and Urban Development. Any person who

ITB #25-453 27

knowingly presents a false, fictitious, or fraudulent statement or claim in a matter within the jurisdiction of the U.S. Department of Housing and Urban Development is subject to criminal penalties, civil liability, and administrative sanctions, including but not limited to : (i) fines and imprisonment under 18 U.S.C. §§ 287, 1001, 1010 and 1012; (ii) civil penalties and damages under 31 U.S.C. § 3729; and (iii) administrative sanctions, claims, and penalties under 24 C.F.R. parts 24, 28 and 30. Section 1001 of Title 18 U.S. Code makes it a criminal offense to make willful, false statements or misrepresentation of any material fact involving the use of or to obtain federal funds.

Authorizing Name and Signature Date

Attach the following documentation, as applicable, as evidence of status. Not all may apply to your firm or circumstance, although at least one will apply.

For business claiming status as a Section 3 resident-owned business concern:

Copy of resident lease Copy of receipt of public assistance Copy of evidence of participation in a public Copy of previous year’s income tax assistance program filings for Section 3 residents

For business claiming Section 3 status due to at least 30% of its current workforce is Section 3 residents, or were Section 3 residents when first hired (if within the last three years) please provide:

List of all current full-time employees List of employees claiming Section 3 status PHA/IHA Residential lease less than 3 Copy of previous year’s income tax years from day of employment filings for Section 3 residents For business claiming Section 3 status by subcontracting 25% of the dollar amount awarded to qualified Section 3 businesses:

List of subcontracted Section 3 business(es), subcontract amount, and date of subcontract Copy of all Subcontractors’ previous year’s income tax filings

FY 2025 Median Family Income for Flint and Genesee County MSA - $83,000

Section 3 Maximum Income Limits

Number in Household Very-Low Income Low Income One Person $29,050 $34,860 Two Person $33,200 $39,840 Three Person $37,350 $44,820 Four Person $41,500 $49,800 Five Person $44,850 $53,820 Six Person $48,150 $57,780 Seven Person $51,500 $61,800 Eight Person $54,800 $65,760

ITB #25-453 28

Genesee County Section 3

RESIDENT EMPLOYMENT OPPORTUNITY ELIGIBILITY FOR PREFERENCE

Eligibility for Preference

A section 3 resident seeking the preference in training and employment provided by Section 3 will certify, or submit evidence to Genesee County, subrecipient, subgrantee, contractor or subcontractor, that the person is a Section 3 resident, as defined in Section 135.5. (Examples of evidence of eligibility for the preference include demonstration of receipt of public assistance; or evidence of participation in a public assistance program; or previous year’s income tax filings.) All residents of public housing developments located in Genesee County qualify as Section 3 residents. Additionally, individuals residing in Genesee County who meet the annual income limits set forth in the following table can also qualify for Section 3 status.

A picture identification card and proof of current residency is required.

Certification for Resident Seeking Section 3 Preference in Training and Employment

I, _____________________________________, am a legal resident of __________________

___________________________________________ and meet the income eligibility guidelines for a low- or very-low-income person as included in this Certification.

My permanent address is: _________________________________________________________

I have attached the following documentation as evidence of my status:

Copy of lease Copy of receipt of public assistance

Copy of Evidence of participation Copy of the most recent year’s income tax filings in a public assistance program

Other evidence

Warning: This program is funded through Federal funds provided by the U.S. Department of Housing and Urban Development.

Any person who knowingly presents a false, fictitious, or fraudulent statement or claim in a matter within the jurisdiction of the U.S. Department of Housing and Urban Development is subject to criminal penalties, civil liability, and administrative sanctions, including but not limited to : (i) fines and…