25-131-G Three Phase Network Transformers - Sample Contract_updated.doc

Contract for Goods Three Phase Network Transformers Contract No. 25-131-G By and between

Eugene Water & Electric Board and

Contractor

This Contract is entered into by and between the Eugene Water & Electric Board, hereinafter called EWEB, and ________________________________, hereafter called Contractor.

RECITALS

WHEREAS, EWEB has negotiated the following agreement (“Agreement” or “Contract”) in Eugene, Oregon, and Contractor has agreed to deliver its Goods in Eugene, Oregon;

NOW THEREFORE, in consideration of a sum agreed to by the Parties, the Contractor agrees to sell and deliver the Goods as described in this Contract, in accordance with all requirements, terms and conditions of this Contract, as set forth below:

DEFINITIONS

“Acceptance” - Goods furnished under this Contract shall be subject to inspection and testing by EWEB at delivery point, or as otherwise stated in the Contract. If EWEB determines that Goods conform in accordance with the Contract Specifications, then EWEB shall notify Contractor that “Acceptance” of the Goods has occurred.

“Contract” or “Contracts” means the Written agreement(s), resulting from the Solicitation Document that sets forth the rights and obligations of the parties.

“Contractor” means the Person with whom EWEB enters into a Contract.

“Goods” includes products that have associated or incidental service components, such as supplier warranty obligations or maintenance service programs. (See ORS 279B.115(1))

"Person" means a natural person capable of being legally bound, a sole proprietorship, a corporation, a partnership, a limited liability company or partnership, a limited partnership, a for-profit or nonprofit unincorporated association, a business trust, two or more persons having a joint or common economic interest, any other person with legal capacity to contract or a public body.

“Rule” means a Rule within the EWEB Public Contracting Rules.

“Services” under this Contract mean any action or work to be performed by the Contractor in the provision of the Goods required under the Contract.

“Specifications” under this Contract sets forth the required design and minimum level of quality of the Goods furnished by Contractor under this Contract.

"Work" means the furnishing of all materials, equipment, labor, and incidentals necessary to successfully complete any individual item or the entire Contract and successful completion of all duties and obligations imposed by the Contract.

“Working hours” means EWEB’s regular business hours, which currently are Monday through Friday, 9 a.m. to 5 p.m., excluding EWEB recognized holidays.

All other terms not expressly identified in the Contract shall have the meanings as set forth in EWEB Public Contracting Rules, Division 1 - Definitions.

ARTICLES

HEADINGS: The section (“Section” or “Article”) headings in this Contract are included for convenience only; they do not give full notice of any portion of the terms of this Contract.

CONTRACT COMMENCEMENT

1. Effective Date and Duration This Contract shall become effective on the date this Contract has been signed by every party hereto and, when executed by EWEB's Purchasing Supervisor. Unless terminated in accordance with the early termination provisions in Section 12, this Agreement will automatically renew on the anniversary of the original Contract Execution Date. If Contractor does not agree to renew the Agreement for an additional term, Contractor must notify EWEB within 90 days of the anniversary of the original Contract execution date. The maximum term for this Agreement shall not exceed five (5) years.

PRICING AND PAYMENT

2. Contract Compensation The maximum, not-to-exceed compensation payable to Contractor under this Contract, which includes any allowable expenses, is $_______________. Pricing detail is provided in Attachment A – Schedule of Goods.

Pricing and Payment

3. Invoicing and Payment

a. Interim payments to Contractor shall be made according to the following:

Payment Submission: Invoices shall be submitted to EWEB's Contract Administrator and accountspayable@eweb.org for this Contract. EWEB's Contract Administrator is insert name.

Payment Terms: EWEB will make payment in accordance with its regular payment schedule: Net 30 days from receipt of a valid, undisputed invoice.

b. Payment for undisputed amounts will be made upon receipt of an invoice and after product successfully passes an inspection at the delivery location and is in full compliance with the Specifications of the solicitation, including manuals, data sheets, or any other required component.

4. Price Adjustments

Price increases may be considered by EWEB annually prior to the beginning of the next 12-month term, up to a maximum of 3%. Contractor is responsible for submitting their request for any price increase 30 to 90 calendar days before the next anniversary of Contract execution, without exception. Contractor must provide a positive means of substantiating any price increase by providing supporting documentation within this 30 to 90-day period. EWEB shall determine what constitutes acceptable documentation.

EWEB will not accept price increases of any kind the first 12 months of the Contract period.

Upon receipt of request, EWEB reserves the right to (1) accept or negotiate the requested price increase and extend the Contract/allow the Contract to automatically renew or (2) reject the price increase and allow the Contract to expire.

EWEB shall be given the immediate benefit of any price decrease. Contractor shall promptly notify EWEB's Purchasing Department of the amount and effective date of each decrease. Decreases shall apply to purchases on or after the effective date of the decrease.

SPECIFICATIONS / REQUIREMENTS

5. Schedule of Goods

An overview of the Goods required is contained in Attachment A - Schedule of Goods, attached and incorporated by reference into this Contract.

6. Specifications Contractor shall deliver all Goods and Services specified under the Contract in accordance with the Specifications contained in Attachment A. Contractor’s failure to deliver Goods in accordance with the provisions of this Contract is a material breach of this Contract.

a. General provisions.

i. Standard Components. Unless specified otherwise in this Section, Contractor shall provide Goods with all components and accessories that the manufacturer lists as “standard” for Goods.

ii. Necessary Components. Unless specified otherwise in this Section, Contractor shall include all components, hardware and parts necessary for complete and proper assembly, installation and operation of Goods.

iii. New and Unused Goods. Unless specified otherwise in this Section, Contractor shall deliver Goods that are new, unused and produced from current production inventory. Contractor shall provide Goods manufactured from only those components that the manufacturer offers in the manufacturer’s current parts catalogue for Goods.

b. Detailed Specifications.

All Goods furnished under the resulting Contract shall comply with the applicable attached material specification contained in Attachment A – Schedule of Goods.

7. Addition/Deletion and Product Substitution of Goods Contractor will make available to EWEB products that have been added to the product line by the manufacturer or products in the same product line not specifically listed in this Contract. These products will be available at pricing and discount consistent with current items available under the Contract.

EWEB reserves the right to remove any product that has demonstrated to be unsatisfactory under the Contract and purchase replacement product from alternative sources. Upon EWEB’s determination that a product under the Contract is unsatisfactory, EWEB will notify Contractor upon discovery and remove the product from the Contract.

Any substitution(s) for originally contracted item(s) must have the approval of EWEB prior to any substitution. If approved by EWEB, the substituted item(s) must be offered to EWEB at no increase in cost and the quality cannot be less than the originally contracted item. Contractor shall be responsible for securing all approvals and will also be responsible for all charges such as freight, storage, labor, etc., which accrue to any shipments of unauthorized substituted material. EWEB will not be responsible to pay for shipments of unauthorized product.

PERFORMANCE

8. On-Time Delivery

a. All Goods shall be received by the Required Date specified on each purchase order issued. Additional detail regarding delivery is provided in Attachment A - Schedule of Goods.

b. All deliveries shall be F.O.B. destination with all transportation and handling charges paid by Contractor, unless specified otherwise in the Contract. Responsibility and liability for loss or damage shall remain with Contractor until final inspection and Acceptance.

c. Time is of the essence in the performance of this Contract. Contractor shall deliver within the time indicated above OR on the purchase order issued by EWEB. Should Contractor fail to meet the agreed-upon delivery schedule, thereby making it necessary for EWEB to purchase urgently needed items from another source, and if the alternative Goods are at a higher price than Contractor’s contracted price, Contractor shall pay the difference between the contracted price and the purchase price from alternative source, as allowed by the UCC, as adopted by Oregon, whichever is in the public’s best interest as determined by EWEB. Purchase shall be for the same product or an equivalent.

9. Inspections Goods furnished under this Contract shall be subject to inspection and testing by EWEB at delivery point within five (5) business days from time of receipt. If EWEB determines that Goods conform in accordance with the Contract Specifications, then EWEB shall promptly notify Contractor that Acceptance of the Goods has occurred or, if the Goods are found to be incomplete and/or not in compliance with Contract requirements and Specifications, that Non-Acceptance/Rejection of the Goods has occurred.

10. Deficiencies and Remedies

If EWEB determines that any Goods are not Acceptable and that any deficiencies are the responsibility of the Contractor, EWEB, at its sole discretion, reserves the right to Reject all or part of the shipment and issue a Notice to Cure and require Contractor to correct any defects without charge. If EWEB elects to allow Contractor opportunity to correct deficiencies, EWEB shall prepare a detailed Notice to Cure, including a written description of such deficiencies and an associated time frame for correction (after conferring with Contractor) and deliver such formal notice to Contractor. Upon receipt of such written notice, Contractor will correct any such failures within the timeframe EWEB specified in its notice and shall re-deliver the Goods to EWEB for re-inspection, all at no additional charge to EWEB.

Contractor Cures Defects - If EWEB determines that Goods conform in accordance with the Specifications, then EWEB shall notify Contractor that Acceptance of the Goods has occurred.

Contractor Failure to Cure Defects - If the Goods still fail to conform as required, EWEB reserves the right to allow Contractor additional opportunities to correct the Goods, again at no additional charge to EWEB. If Contractor is ultimately unable to cure any defects within the time set forth in its formal notice, EWEB may Reject the Goods and cancel the Contract in whole or in part, per Section 12 Early Termination and Contractor shall issue an invoice reversing all charges associated with the Goods and their delivery. EWEB will return defective Goods at Contractor’s request, entirely at Contractor’s cost for transport.

Until EWEB inspects and Accepts the delivered Goods, Contractor is responsible for any and all costs associated with correcting Goods that are not built in compliance with the requirements of this Contract and its Specifications, including all freight charges incurred for the return and re-shipment of deficient Goods.

b. Timing of Warranty - Once Goods are Accepted, Contractor’s warranty shall cover any discoverable deficiencies within the warranty period indicated in the Warranty document (Attachment x) and per Section 11 – Warranties below.

c.

Nothing in this paragraph shall in any way affect or limit EWEB's rights as buyer under the UCC, including the rights and remedies relating to Rejection under ORS 72.6020 and revocation of acceptance under ORS 72.6080.

11. Warranties

Unless otherwise stated, all Goods shall be free and clear of any liens or encumbrances and shall be new (and, if applicable, the current model) and shall carry full manufacturer warranties that meet the requirements in the Contract specifications or Attachment A – Schedule of Goods. Contractor warrants all Goods delivered to be free from defects in labor, material and manufacture and to be in compliance with the Specifications set out in this Contract. All implied and express warranty provisions of the UCC, as adopted in Oregon, are hereby incorporated by reference. (Warranty is attached as Attachment XXXX.)

EARLY TERMINATION

12. Early Termination

This Contract may be terminated as follows:

a. Termination for Convenience 1.

EWEB and Contractor, by mutual written agreement, may terminate this Contract at any time.

2.

EWEB in its sole discretion may terminate this Contract for any reason on 30 days written notice to Contractor.

b. EWEB Termination for Cause

1. EWEB Non-Appropriation of Funds - If payment for Goods purchased under this Contract extends into EWEB’s next fiscal year, EWEB’s obligation to pay for such Deliverables is subject to approval of future appropriations to fund this Contract by the EWEB Board of Commissioners. If EWEB fails to receive funding, appropriations, limitations or other expenditure authority at levels sufficient to pay for Contractor’s Work, EWEB shall terminate the Contract immediately.

2. Regulatory Changes - EWEB may terminate this Contract if Federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the Work under this Contract is prohibited or EWEB is prohibited from paying for such Work from the planned funding source. Termination shall take effect on the date the law, regulation or guidelines takes effect, or with 30 days written notice, whichever comes first.

3. Contractor Loss of Licensure – EWEB may terminate this Contract immediately if Contractor no longer holds an applicable license or certificate required to deliver the Goods required by the Contract.

4. Contractor Breach of Contract - EWEB may terminate this Contract if Contractor commits any material breach or default of any covenant, warranty, obligation or agreement under this Contract, fails to perform the Work under this Contract within the time specified herein or any extension thereof, or so fails to pursue the Work as to endanger Contractor's performance under this Contract in accordance with its terms, and such breach, default or failure is not cured within the time specified in the Notice to Cure issued by EWEB. If Contractor fails to cure the breach or default, Contract will be formally terminated either upon the date specified in the Notice to Cure or on the date specified in a separate Notice of Contract Termination issued by EWEB.

c. Contractor’s Right to Terminate for Cause

1. EWEB Non-payment - Contractor may terminate the Contract within 15 calendar days after receipt of Contractor’s notice, or such longer period of cure as Contractor may specify in its notice, if EWEB fails to pay Contractor under a formally issued purchase order for Accepted Goods pursuant to the terms of this Contract.

2. EWEB Material Breach of Contract - Contractor may terminate this Contract, for reasons other than nonpayment, if EWEB commits any material breach or default of any covenant, warranty, obligation or agreement under this Contract, fails to perform under the Contract within the times specified, or so fails to perform as to substantially endanger Contractor's performance under this Contract, and such breach, default or failure is not cured within 15 business days after delivery of Contractor's notice, or such longer period as Contractor may specify in such notice, whichever is the longer period.

3. EWEB Rejection of Requested Price Increase - Contractor may opt to terminate this Contract with 6 months formal written notice of termination if EWEB rejects requested price increases, per Section 4 of this Contract.

13. Payment Upon Early Termination Upon termination pursuant to Section 12, payment shall be made as follows:

a. If terminated for any reason other than EWEB’s Termination due to Contractor breach of Contract, EWEB shall pay Contractor for all Goods delivered under any formal EWEB purchase order issued prior to the email date of Notice of Termination (“Termination Date”) if Goods are Accepted by EWEB in accordance with the Contract requirements and terms. EWEB will not pay for Non-Accepted Goods and will return them to Contractor FOB Shipping Point, if Contractor authorizes within 15 business days. EWEB shall not be liable for direct, indirect, special, or consequential damages. Termination shall not result in a waiver of any other claim EWEB may have against Contractor.

b. Termination by EWEB for Contractor Breach of Contract - If terminated under Section 12(B)(4) by EWEB due to a breach by the Contractor, then EWEB shall pay the Contractor for all Accepted Goods delivered under authorized EWEB purchase orders, less any other setoff to which EWEB is entitled. EWEB will not pay for Non-Accepted Goods and will return them to Contractor FOB Shipping Point, if Contractor so authorizes within 15 business days. EWEB shall not be liable for direct, indirect, special, or consequential damages. Termination shall not result in a waiver of any other claim EWEB may have against Contractor.

EWEB shall also be entitled to any other equitable and legal remedies that are available.

RISK

14. Insurance Contractor shall provide certificates of insurance as described below. No work under this Contract shall commence until all insurance requirements have been met.

a. Certificates of Insurance. As evidence of the insurance coverage required by this Contract, the Contractor shall furnish certificate(s) of insurance to the EWEB Purchasing Department, before final award can be authorized and must list the Contract number in the “Description of Operations” section. The insurance coverage required under this Contract shall be obtained from insurance companies or entities having a minimum financial rating of A.M. Best’s Key Rating A-; VII or higher. The Contractor shall be financially responsible for all deductibles, self-insured retention and/or self-insurance included hereunder.

Contractor shall ensure Contractor’s subcontractors procure the same types/categories of insurance as required for Contractor; limits shall be commensurate with each subcontractor’s scope of work.

b. Commercial General Liability. Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this Contract, Commercial General Liability Insurance written on the current ISO occurrence form (or a substitute form providing equivalent coverage) including coverage for premises, operations, independent contractors (performing Work on Contractor’s behalf), completed operations and contractual liability. The limit shall not be less than $1,000,000 per occurrence and subject to an aggregate limit of no less than $2,000,000.

The insurance must include EWEB, its' divisions, officers, and employees as additional insureds and must apply as primary insurance without any contribution from any other insurance or self-insurance afforded to such additional insured. There must not be any endorsement or modification of this insurance to make it excess over any other insurance available to such additional insured. Insurance or self-insurance maintained by EWEB or other additional insureds is in excess of Contractor’s insurance, contingent and non-contributory.

The insurance must include a waiver of subrogation in favor of EWEB, its' divisions, officers, and employees.

c. Automobile Liability. Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this Contract, Automobile Liability Insurance to cover liability arising out of any auto (including owned, hired and non-owned) used in connection with the Work or Services. This coverage may be written in combination with the Commercial General Liability Insurance. Combined single limit per occurrence shall not be less than $1,000,000, or the equivalent.

The insurance must include EWEB, its' divisions, officers, and employees as additional insureds and must apply as primary insurance without any contribution from any other insurance or self-insurance afforded to such additional insured. There must not be any endorsement or modification of this insurance to make it excess over any other insurance available to such additional insured. Insurance or self-insurance maintained by EWEB or other additional insureds is in excess of Contractor’s insurance, contingent and non-contributory.

The insurance must include a waiver of subrogation in favor of EWEB, its' divisions, officers, and employees.

d. Workers' Compensation. All subject employers working under this Contract are either employers that will comply with ORS 656.017 which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers, or employers that are exempt under ORS 656.126. [2003 c.794 §76c] In addition, Contractor will obtain, at Contractor's expense, and keep in effect during the term of this Contract, Employers Liability insurance with a limit of not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and a $1,000,000 policy limit for bodily injury by disease.

The insurance must include a waiver of subrogation in favor of EWEB, its' divisions, officers, and employees.

e. Notice of Cancellation or Change. There shall be no cancellation, material change, potential exhaustion of aggregate limits or non-renewal of insurance coverage(s) without 30 days' written notice from Contractor or its insurer(s) to EWEB.

Failure to Maintain Insurance - If at any time Contractor fails to maintain insurance complying with the requirements reflected herein, in full force and effect, they shall be responsible for any resulting losses or costs sustained by EWEB and shall hold EWEB harmless from actions brought against Contractor as the result of the absence of the required insurance, and (ii) EWEB shall not be required but may elect to do any of the following: (A) immediately suspend all or a portion of the Work and be entitled to an equitable adjustment in the price, schedule and other terms of the Contract for the impact of the suspension (B) pay premiums or purchase alternate insurance at the Contractor’s expense; or (C) pursue such other remedies as may be allowed by law.

Failure to Comply - Any failure to comply with the reporting provisions of this clause shall constitute a material breach of Contract and shall be grounds for immediate termination of this Contract by EWEB.

f. Reserved

g. Waiver of Insurance Requirements

Contractor’s failure to provide certificates of insurance as specified herein and/or in the manner specified herein does not constitute a waiver of the insurance requirements. Any waiver of the insurance requirements will only be made in writing.

15. Force Majeure

Unless this Contract is executed to remedy an act(s), occurrence(s), or event(s) stated herein, neither Party shall be liable for delays in the execution of its obligations due to causes beyond its reasonable control, including, but not limited to acts of God, fires, strikes, labor disturbances, floods, epidemics, quarantine restrictions, war, insurrection or riot, acts of a civil or military authority, compliance with priority orders or preference ratings issued by the federal Government, acts of Government authorities with respect to revocation of export or re-export permits/licenses, wrecks, or unusually severe weather. The parties shall, however, make all reasonable efforts to remove or eliminate such cause of delay or default and shall, upon the cessation of the cause, diligently pursue performance of its their obligations under this Contract.

In the event of any such delay, the required date of services will be extended for a period of time equal to the period of the delay, or as short a period as is reasonably possible.

EWEB may terminate this Contract for Convenience per Sections 12 and 13 upon written notice after reasonably determining that such delay or default will likely prevent successful performance of the Services provided under this Contract due to quality or timing issues.

16. Indemnification. Contractor shall defend, save, hold harmless, and indemnify EWEB, its officers, employees and agents from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses by either Consultant or any third parties resulting from, arising out of, or relating to any error, omission, breach of contractual duty, or negligent act of the Contractor or its officers, employees, subcontractors, or agents in the performance of services under this Contract.

SUSTAINABILITY

17. Sustainability

EWEB requires suppliers to comply with EWEB’s Sustainable Purchasing Policy and to implement the following strategies where applicable:

· EWEB aims to prevent waste where possible. Unnecessary packaging should be eliminated and required packaging should be reusable and/or made with recycled content, bio-degradable, and/or non-toxic materials.

· Fuel reduction strategies shall be implemented including efficiencies in shipping techniques, increasing manufacturing efficiencies over time, and reducing the use of idling vehicles. Where the supplier is not in compliance with our Policy, disclosure is required.

· EWEB requests vendors use environmentally preferable products wherever practical. Characteristics of environmentally preferable products include recyclable, energy efficient, non-toxic, and/or certified by an independent accredited third-party program such as EcoLogo or Energy Star.

· EWEB supports the use of Minority, Women, Emerging Small Businesses (M/W/ESB), local businesses, Disadvantaged Business Enterprises and Qualified Rehabilitation Facilities (QRF) at both a prime and subcontracting and/or supply chain level. EWEB encourages the awarded offeror to use the following voluntary practices to promote open competitive opportunities for disadvantaged businesses as applicable.

18. Recyclable Products

Contractor shall use recycled and recyclable products to the maximum extent economically feasible in the performance of the Contract Work set forth in this document. Contractor shall specify the minimum percentage of recycled product in the Goods provided under this Contract. Contractor agrees to abide by all covenants contained in ORS 279B.270, which is incorporated by reference.

EMPLOYEES AND SUBCONTRACTORS

19. Anti-Discrimination Contractor shall not discriminate based on race, religion, color, sex, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, source of income, or political affiliation in programs, activities, services, benefits or employment. Contractor shall not discriminate against minority-owned, women-owned or emerging small businesses.

20. Equal Opportunity Employer EWEB is an Equal Employment Opportunity and Affirmative Action employer and requires contractors and their subcontractors to follow EEO/AA practices in their performance of this Contract.

21. Hours of Labor Contractor shall pay employees for overtime work performed under the public contract in accordance with ORS 653.010 to 653.261 and the Fair Labor Standards Act of 1938 (29 U.S.C. 201 et seq.).

22. Safety and Health Requirements General Requirements - Contractor warrants Goods provided under this Contract comply with all applicable federal Occupational Safety and Health Administration (OSHA) requirements and with all applicable Oregon safety and health requirements, including those of the Oregon State Workers' Compensation Division.

The Contractor shall comply with all federal, state, and local safety and health regulations and laws including, but not limited to, the following:

· Oregon Revised Statutes - ORS 654 – The Oregon Safe Employment Act

· Oregon Administrative Rules - OAR 437, Divisions 1-3 - The Oregon Occupational Safety and Health Division (Or-OSHA)

· Department of Labor and Industries regulations and laws

· Oregon Department of Transportation regulations and laws

· United States Department of Labor Law - 29 CFR 1910 and 29 CFR 1926 – Occupational Safety & Health Administration Protection of Workers - Contractor shall take all necessary precautions for the safety of Contractor employees, subcontractors, suppliers, inspectors, and Owner employees on the job site or otherwise engaged in the undertaking of the Work and shall comply with the Contract Documents, best practices, and all applicable provisions of federal, state, and municipal safety laws and building codes to prevent accidents or injury to persons on, about, or adjacent to the premises where the Work is being performed. Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the Work, all necessary safeguards for protection of workers and the public against any hazards created by the Work.

Chemical Hazards - Products which contain hazardous chemicals, as defined by Oregon Administrative Rules Chapter 437, must be labeled, tagged or marked with the following information:

1) Identity of the hazardous chemical(s);

2) Appropriate hazard warning; and

3 ) Name and address of the chemical manufacturer, importer or other responsible party.

Contractor shall provide EWEB with a Safety Data Sheet (SDS) as defined by the Occupational Safety and Health Administration (OSHA) for any Goods provided under this Contract, which may release, or otherwise result in exposure to a hazardous chemical under normal conditions of use. In addition, Contractor must label, tag or mark such Goods. The Contractor shall keep Safety Data Sheets (SDS) on file at the location where such chemicals are stored, as required by OAR 437-155-025, for the products listed above.

23. Tobacco Free Workplace EWEB campuses, worksites, vehicles, and equipment (known collectively as “EWEB Campus”), are smoke-free. Contractors and their staff may not use or distribute tobacco products in any EWEB Campus, nor can they inhale, exhale, burn, or carry any lighted smoking material or vapor. Contractors and staff must extinguish or cease use prior to entering any EWEB campus and must dispose of tobacco products appropriately prior to entry. Improper disposal includes littering, spitting smokeless tobacco, or any measure which creates a fire or hazard or could disrupt the campus or worksite.

24. EWEB Payment of Contractor Claims

a. Contractor shall make payment promptly, as due, to all persons supplying Contractor labor, equipment or material for Work under this Contract; pay all contributions or amounts due the Industrial Accident Fund from Contractor or any subcontractor incurred in the performance of the Contract; not permit any lien or claim to be filed or prosecuted against EWEB on account of any labor or material furnished; and pay to the Department of Revenue all sums withheld from employees pursuant to ORS 279B.220.

b. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person in connection with this Contract as such claim becomes due, EWEB may, but is not obligated to pay such claim to the person furnishing the labor or services and charge the amount of the payment against funds due or to become due Contractor by reason of this Contract. The payment of a claim under this Section shall not relieve Contractor or Contractor’s surety from any obligation with respect to any unpaid claims. ORS 279B.220.

25. Payment for Medical Care Contractor agrees to make payment promptly, as due, to any person, co-partnership, association or corporation furnishing medical, surgical, hospital or other needed medical care to Contractor’s employees. Such payment shall be made from all sums which Contractor has agreed to pay for such services and from all sums which Contractor has collected or deducted from the wage of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such services.

All subject employers working under this contract are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. [2003 c.794 §76c] .

INDEPENDENT CONTRACTOR

26. Independent Contractor / Responsibility for Taxes and Withholding

a. Any service or provision of Goods by Contractor under this Contract are those of an independent contractor. Contractor and Contractor’s subcontractors, employees, agents, and officers certifies its/their status as an independent contractors in satisfaction of Oregon law, including ORS 670.600, and shall perform all required Work as an independent contractor. EWEB holds the right (i) to determine the delivery schedule for the Work to be performed and (ii) to evaluate the quality of the completed performance, but EWEB cannot and will not control the means or manner of Contractor’s performance. Contractor is responsible for determining the appropriate means and manner of performing the Work.

b. The parties covenant that Contractor, its subcontractors, Agents, Officers and Representatives do not qualify as officers, employees, or agents of EWEB as those terms are used in ORS 30.265 nor shall they seek such qualification relating to performance of the Work.

c. Contractor agrees it is responsible for all federal and state taxes or other payments or withholdings applicable to compensation or payments paid to Consultant under this Contract and shall hold EWEB harmless from such financial exposures.

ADMINISTRATION OF CONTRACT AND RECORDS

27. Access to Records Contractor shall maintain fiscal records and all other records pertinent to this Contract. Records shall be maintained pursuant to generally accepted accounting standards, and other records shall be maintained to the extent necessary to clearly reflect actions taken in the provision of the products required herein. All such records shall be retained and kept accessible for at least three years following final payment. EWEB’s authorized representatives shall have the right to direct access to documents, papers and records related to this Contract for the purpose of conducting audits and examinations and making copies, excerpts and transcripts. EWEB shall reimburse Contractor for Contractor’s cost of preparing copies.

28. Reserved

29. Publicity Any publicity giving reference to this solicitation, whether in the form of press releases, brochures, photographic coverage, or verbal announcement, shall be done only after prior approval of EWEB.

The use of media that is intended to identify Contractor as “EWEB” or “EWEB Contractor”, including but not limited to vehicle magnets, decals, clothing, and other signage, is strictly prohibited unless previously authorized by EWEB. If authorized, Contractor is required to keep all such media in a secure location to deter theft.

30. Survival

Termination or expiration of this Contract does not extinguish or prejudice EWEB’s right to enforce the access to records, indemnification, governing law, and remedies provisions contained within this Contact, its attachments, exhibits, and any and all subsequent Addenda or amendments.

31. Subcontracts and Assignment

Contractor shall not subcontract any of the Work required by this Contract or assign or transfer any of its interest in this Contract, without the prior written consent of EWEB. No such written approval shall relieve Contractor of any obligations under this Contract, and any transferee or subcontractor shall be considered the agent of Contractor. Contractor shall remain liable to EWEB under the Contract as if no such transfer or subcontract had occurred.

32. Successors in Interest The provisions of this Contract shall be binding upon and inure to the benefit of the parties and their successors and approved assigns, if any.

33. No Third-Party Beneficiaries EWEB and Contractor are the only parties to this Contract and are the only parties entitled to enforce its terms. Nothing in this Contract gives or provides any benefit or right, whether directly, indirectly, or otherwise, to third persons unless such third persons are individually identified by name herein and expressly described as intended beneficiaries of the terms of this Contract.

34. Compliance with Applicable Law

Contractor shall comply with all federal, state, and local laws applicable to the Work under this Contract, and all regulations and administrative rules established pursuant to those laws.

Contractor shall maintain in effect all licenses, permits and certifications required for the performance of the Work. Contractor shall notify EWEB immediately if any license, permit, or certification required for performance of this Contract ceases to be in effect for any reason.

35. Governing Law The provisions of this Contract shall be construed in accordance with the laws of the State of Oregon and ordinances of Lane County, Oregon. Any legal action involving any question arising under this Contract must be brought in Lane County, Oregon. If the claim must be brought in a federal forum, then it shall be brought and conducted in the United States District Court for the District of Oregon.

REGULATORY COMPLIANCE

36. Severability If any term or provision of this Contract is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular term or provision held invalid.

37. Waiver Waiver of any default under this Contract by EWEB shall not be deemed to be a waiver of any subsequent default or a modification of the provisions of this Contract.

38. Uniform Commercial Code (UCC) Except as otherwise provided herein, the Uniform Commercial Code (UCC), as adopted in Oregon shall apply to this Contract.

39. Taxes EWEB is a tax-exempt municipal corporation.

TIN #93-6001483; Tax exempt #93-880393K.

40. Tariffs

If applicable, Contractor will pay XX % and EWEB will pay XX % of any newly imposed tariffs (effective in year 2025 and thereafter) affecting the delivered price of the transformer. EWEB’s reimbursement of tariffs will be dependent on EWEB receipt of copies of detailed billing documentation clearly explaining charge and how calculated.

41. Foreign Contractor

If the Contract includes services and the amount of those services exceeds $10,000 and if Contractor is not domiciled in or registered to do business in the state of Oregon, Contractor shall promptly provide the Oregon Department of Revenue all information required by that Department relative to this Contract. EWEB may withhold final payment under this Contract until Contractor has met this requirement.

42. Cooperative Purchasing Other public agencies may utilize the results of this solicitation in accordance with ORS 279A.215 and Rule

2-0210. If utilized, EWEB assumes no liability or responsibilities for the actions of the utilizing parties, or as may pertain to the resulting Contract established by and between the utilizing agency and the Contractor. The utilizing agency and the Contractor assume full responsibility for any and all agreements established between the parties.

CONTACT INFORMATION

43. Contractor Contacts

Contractor shall designate all key persons responsible for Contractor's Work under this Contract. Contractor shall provide EWEB the names, addresses and telephone numbers of such persons and shall keep this information current at all times. The primary representative shall be thoroughly familiar with the terms of the Contract and shall have the technical knowledge to perform the Work.

Account Representative: Name, Cell Phone, Email

Day to Day Contact (if different than above): Name, Cell Phone, Email

Accounts Receivable Contact: Name, Phone, Email

44. EWEB Contacts

Following are EWEB's contacts for this Contract:

Contract Administrator: Name, Phone Number, Email

Accounts Payable: accountspayable@eweb.org

Purchasing Contact: Name, Phone Number, Email

45. Notices

Except as otherwise expressly provided in this Contract, any communications between the parties hereto or notices to be given hereunder shall be given in writing by personal delivery, email, U.S. Postal Service, or commercial delivery service to Contractor or EWEB at the address or email set forth on the signature page of this Contract, or to such other addresses or emails as either party may hereafter indicate pursuant to this Section. Any communication or notice so addressed and mailed, other than email, shall be deemed to be given five (5) days after mailing. Any communication or notice delivered by email shall be deemed to be given within one (1) hour after being sent/transmitted. Any communication or notice by personal delivery shall be deemed to be given when actually delivered.

CONTRACT ACKNOWLEDGEMENTS AND EXECUTION

46. Contract Documents

This Contract consists of the following documents, hereby incorporated by reference, which are listed in descending order of precedence: this Contract less all attachments and exhibits, Attachment A - Schedule of Goods.

This Contract and the attached attachments and exhibits constitute the entire agreement between the parties. All understandings and agreements between the parties and representations by either party concerning this Contract are contained in this Contract. No waiver, consent, modification or change in the terms of this Contract shall bind either party unless in writing signed by both parties. Any written waiver, consent, modification or change shall be effective only in the specific instance and for the specific purpose given.

47. Assurances:

· The undersigned represents and warrants to EWEB that they have the power and authority to enter into and perform this Contract and that this Contract, when executed by EWEB, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms.

· By signing this Contract, Contractor agrees that, in the event of a conflict, all the terms and conditions of this Contract supersedes all preprinted terms and conditions on any forms used by the Contractor.

· Contractor, by signing this Contract, represents and warrants that Contractor’s performance under this Contract creates no potential or actual conflict of interest, including but not limited to conflicts of interest as defined in ORS 244.020. Contractor further warrants that no state or federal law or EWEB Rule prevents Contractor's lawful performance of the Contract. If Contractor is currently performing Work for EWEB or another governmental entity, Contractor’s participation in other public contracts does not create a potential or actual conflict of interest in performance of this Contract.

· Contractor shall, at all times during the term of this Contract, be duly licensed to perform the Work, and if there is no licensing requirement for the profession or Work, be duly qualified and professionally competent.

· Contractor understands that the Owner is an Equal Employment Opportunity and Affirmative Action employer and requires Contractors and their sub-Contractors to follow EEO/AA practices in their performance of a Contract with EWEB.

48. CONTRACT EXECUTION

CONTRACTOR, BY EXECUTION OF THIS CONTRACT, HEREBY ACKNOWLEDGES THAT CONTRACTOR HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.

CONTRACTOR:

Company Name

Company Address

Telephone Number Fax Number

FEDERAL ID NUMBER

Email Address: ______________________________________________________________________

_______________________________________________________Title___________________________

Person Signing Contract (Please print or type Name)

Signature: _____________________________________________________________________________

EXECUTION

EWEB:

Contract Administrator - Name Date

Email Address: __________________________________________________________________________

Supervisor/Manager - Name Date

Purchasing Supervisor - Name Date of Execution Contract #25-131-G Three Phase Network Transformers