24250006B-KR_-_Notice_of_Intended_Decision_and_Bid_Tabulation.pdf
PDF 436 KB Posted
- Attached to
- Diplomas & Commemorative Items
- Solicitation number
- 24250006B-KR
- Issued by
- Seminole County, Florida
About this file
This is a bid tabulation document for Invitation to Bid (ITB) #24250006B-KR issued by the Seminole County Public Schools Purchasing & Distribution Services Department in Florida, covering diplomas and commemorative items for nine high schools and special centers. The procurement seeks to establish a contract for printed diplomas, certification of completion, diploma covers, class rings, cap and gowns, tassels, honor cords, invitations, and thank you cards, with an estimated 6,600 students across the 2024-2025 through 2026-2027 graduation classes. The bid was opened by Greg Long, and the intended award recommendation is pending School Board approval on July 23, 2024. The School Board reserves the right to award both primary and secondary suppliers, with individual schools free to select from the awarded vendors based on their specific needs and requirements.
The bid tabulation reveals pricing proposals from four vendors: John Pantelis & Associates (Balfour Scholastics), Taymark (Graduation Authority), Herff Jones, LLC, and Jostens, Inc. Pricing varies significantly across line items, with total extended prices ranging from approximately $202,950 to $392,700 for the base items. Some vendors offered additional custom combinations and commemorative items, while others did not bid on certain sections. The pricing structure allows for per-unit costs on items like diplomas, covers, stickers, class rings, t-shirts, and various commemorative packages. The School Board emphasizes that quantities are estimated, and no specific volume of business is guaranteed, providing flexibility in vendor selection and procurement.
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Text version
SERITA D. BEAMON
Superintendent
Educational Support Center 400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Phone: (407) 320-0000 Fax: (407) 320-0281
Gregory A. Long
MBA, CPPO, C.P.M.,
Director
Purchasing & Distribution Services Department Phone: 407.320.0243 Fax: 407.320.0474
Visit Our Web Site www.scps.us
June 20, 2024
NOTICE OF INTENDED DECISION
24250006B-KR
Diplomas & Commemorative Items
The Purchasing and Distribution Services Department hereby notifies all firms of an intended decision regarding the award of the above mentioned solicitation as outlined below or attached.
Failure to file a protest within 72 hours of posting, the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
Please contact Kent Rossi, Procurement Agent III, at 407-320-0376 or by email at rossikj@scps.k12.fl.us if you should have any questions. Thank you for your continued interest in the School District of Seminole County, Florida.
Sincerely, Gregory A. Long Director, Purchasing & Distribution Services
Attachment:
24250006B-KR – Bid Tabulation http://www.scps.us/ http://www.flsenate.gov/Laws/Statutes/2012/120.57 mailto:rossikj@scps.k12.fl.us
Item # Description Estimated Quanty Per Year
Unit of
Measure Price Extended
Price Notes Price Extended
Price Notes Price Extended
Price Notes Price Extended
Price Notes
Standard Diploma, Exceptional Diploma and Certificate of Completion 6600 Each 4.65$ 30,690.00$ 2.42$ 15,972.00$ 1.59$ 10,494.00$ 2.70$ 17,820.00$
2 Diploma and Certificate Covers 6600 Each 10.50$ 69,300.00$ 8.99$ 59,334.00$ 3.64$ 24,024.00$ 10.70$ 70,620.00$ 3 Stickers 6600 Each 0.50$ 3,300.00$ 0.20$ 1,320.00$ 0.15$ 990.00$ 0.95$ 6,270.00$
4 Replacement Diploma/Certificate Current Year
6600 Each 4.65$ 30,690.00$ 21.91$ 144,606.00$ 2.70$ 17,820.00$
5 Replacement Diploma/Certificate Any Prior Year
6600 Each 57.00$ 376,200.00$ 21.91$ 144,606.00$ 2.70$ 17,820.00$
Total Items, 1 - 5 Total Items, 1 - 5 Total Items, 1 - 5 Total Items, 1 - 5
6 Cap & Gown 6600 Each 33.15$ 218,790.00$ 16.70$ 110,220.00$ 34.95$ 230,670.00$ 35.00$ 231,000.00$ 7 Tassels with date charm 6600 Each 5.99$ 39,534.00$ 2.25$ 14,850.00$ 4.75$ 31,350.00$ 10.00$ 66,000.00$ 8 Stoles 6600 Each 15.00$ 99,000.00$ 8.85$ 58,410.00$ 9.95$ 65,670.00$ 11.00$ 72,600.00$ 9 Honor Cords 6600 Each 4.00$ 26,400.00$ 2.95$ 19,470.00$ 4.45$ 29,370.00$ 3.50$ 23,100.00$
Total Items, 6 - 9 Total Items, 6 - 9 Total Items, 6 - 9 Total Items, 6 - 9
10 Graduation Announcements 6600 Each 1.55$ 10,230.00$ 1.20$ 7,920.00$ 1.97$ 13,002.00$ 1.75$ 11,550.00$ 11 Name Cards 6600 Each 0.50$ 3,300.00$ 1.20$ 7,920.00$ Included Included 0.75$ 4,950.00$ 12 Envelopes 6600 Each 0.50$ 3,300.00$ Included Included 13 Invitation with response 6600 Each 0.99$ 6,534.00$ 9.50$ 62,700.00$ 14 Envelopes with Onionskin 6600 Each 0.50$ 3,300.00$ N/A N/A 15 Thank you cards with Envelopes 6600 Each 0.75$ 4,950.00$ 0.42$ 2,772.00$ 9.75$ 64,350.00$ 0.95$ 6,270.00$
Total Items, 10 - 15 Total Items, 10 - 15 Total Items, 10 - 15 Total Items, 10 - 15
Low Low Low Low
16 10k yellow Gold Custom 6600 Range 599.99$ 1,899.00$ 418.00$ 2,130.00$ 649.95$ 1,899.95$ 1,678.00$ 2,578.00$ 17 14k yellow gold Custom 6600 Range 1,359.99$ 2,562.99$ 552.00$ 3,073.00$ 909.95$ 2,659.95$ 2,140.00$ 3,900.00$ 18 10k white gold Custom 6600 Range 599.99$ 1,899.00$ 418.00$ 2,130.00$ 649.95$ 1,899.95$ 1,678.00$ 2,578.00$ 19 14k white gold Custom 6600 Range 1,359.99$ 2,562.99$ 552.00$ 3,073.00$ 909.95$ 2,659.95$ 2,140.00$ 3,900.00$ 20 Extreme silver alloy Custom 6600 Range 379.99$ 1,079.00$ 174.00$ 274.00$ 495.95$ 1,029.95$ 565.00$ 1,450.00$ 21 Ultrium Custom 6600 Range 149.70$ 42.49$ 164.00$ 264.00$ 199.95$ 629.95$ 199.00$ 700.00$
22 T Shirts 6600 Each 21.00$ 138,600.00$ 9.75$ 64,350.00$ 18.00$ 118,800.00$ 24.95$ 164,670.00$ 23 Key Chains 6600 Each 12.00$ 79,200.00$ 2.75$ 18,150.00$ 13.95$ 92,070.00$ 24 Mega Tassel 6600 Each 15.50$ 102,300.00$ 5.25$ 34,650.00$ 17.00$ 112,200.00$ 16.95$ 111,870.00$
Total Items, 22-24 Total Items, 22-24 Total Items, 22-24 Total Items, 22-24
25 Keychain, T-shirt, Mega Tassel 6600 Each 45.00$ 297,000.00$ 30.95$ 204,270.00$ 38.90$ 256,740.00$ 54.40$ 359,040.00$
26 Keychain, Pullover Hoodie, Mega Tassel 6600 Each 70.00$ 462,000.00$ 45.95$ 303,270.00$ 51.90$ 342,540.00$ 81.40$ 537,240.00$
27 Keychain, T-Shirt, Pullover Hoodie, Mega Tassel
6600 Each 90.00$ 594,000.00$ 54.95$ 362,670.00$ 74.85$ 494,010.00$ 104.35$ 688,710.00$
28 Mega Tassel, Keychain, Joggers/Sweatpants, Tumbler
6600 Each 95.00$ 627,000.00$ 59.95$ 395,670.00$ 63.85$ 421,410.00$
10-Customer Announcements, Name Cards, Pullover Hoodie, LongSleever T- Shirt, Joggers/Sweatpants, Diploma Plaque, Mega Tassel, Key Chain
6600 Each 175.00$ 1,155,000.00$ 182.40$ 1,203,840.00$
30 Custom Ultrium Ring, Pullover Hoodie, T-Shirt, Diploma Plaque
6600 Each 261.20$ 1,723,920.00$ 419.80$ 2,770,680.00$
Total Items, 25-30 Total Items, 25-30 Total Items, 25-30 Total Items, 25-30
No Bid
Taymark dba Graduation Authority
PO Box 1151 Minneapolis, MN 55440-1151
Janet Schuette credit@graduationauthority.com
651-426-1667
Herff Jones, LLC 4501 W. 62nd Street
Indianapolis, IN 46268 Ron Stoupa ed@hjproud.com 305-436-1163
Jostens, Inc.
7760 France Ave. S. Suite 400
Minneapolis, MN 55435 Kathy Berger bids@jostens.com 507-455-6101
Recommend to Award Recommend to Award Recommend to Award
365,838.00$
4,858,920.00$ 1,265,880.00$
John Pantelis & Associates, Inc. dba Balfour Scholastics
10707 66th Street N, Suite 9 Pinellas Park, FL 33782
John Pantelis John.pantelis@balfour-rep.com
914-934-5991
383,724.00$
510,180.00$
31,614.00$
High
BID TABULATION
ITB #24250006B-KR
Dipolomas & Commemorative ITems Opened By:Greg Long - obo Kent Rossi
This is the tabsheet showing award recommendation pending Board Approval July 23, 2024
202,950.00$ 357,060.00$ 392,700.00$
No Bid
No Bid
No Bid
No Bid
No Bid
320,100.00$ 117,150.00$
No Bid
No Bid
Diplomas
Total Items, 1 - 5
Cap & Gown
Total Items, 6 -9
Announcements & Thank You Cards
Total Items, 10 - 15
Class Rings Price Range
Commemorative Items
PACKAGE PRE-SET COMBINATIONS
Total Items, 22-24
18,612.00$ 140,052.00$ 22,770.00$
High
Free/No Charge to Parent or Student
Free/No Charge to Parent or Student
Free With Announcements
No Bid
High High
35,508.00$ 130,350.00$
231,000.00$ 368,610.00$
Free/No Charge to Parent or Student
No Bid
5,489,220.00$ 1,584,990.00$
Taymark dba Graduation Authority
PO Box 1151 Minneapolis, MN 55440-1151
Janet Schuette credit@graduationauthority.com
651-426-1667
Herff Jones, LLC 4501 W. 62nd Street
Indianapolis, IN 46268 Ron Stoupa ed@hjproud.com 305-436-1163
Jostens, Inc.
7760 France Ave. S. Suite 400
Minneapolis, MN 55435 Kathy Berger bids@jostens.com 507-455-6101
John Pantelis & Associates, Inc. dba Balfour Scholastics
10707 66th Street N, Suite 9 Pinellas Park, FL 33782
John Pantelis John.pantelis@balfour-rep.com
914-934-5991
BID TABULATION
ITB #24250006B-KR
Dipolomas & Commemorative ITems Opened By:Greg Long - obo Kent Rossi
This is the tabsheet showing award recommendation pending Board Approval July 23, 2024
Stoles ( Custom) 6600 Each 15.95$ 105,270.00$ SPA Announcements (name printed in announcement)
6600 Each 2.50$ 16,500.00$
Premium Thank You Notes (Set of 25) 6600 Each 16.25$ 107,250.00$
Sticker, Mega Car Tassel, Keychain 6600 Each 17.00$ 112,200.00$ Sticker, Mega Car Tassel, Keychain, Diploma Plaqe
6600 Each 57.00$ 376,200.00$
Sticker, Mega Car Tassel, Keychain, Diploma Plaque, Photo frame, Hoodie
6600 Each 92.00$ 607,200.00$
Sticker, Mega Car Tassel, Keychain , Diploma Plaque, Hoodie, Tshirt, Photoframe
6600 Each 132.00$ 871,200.00$
Sticker, Mega Car Tassel, Keychain Diploma Plaque, Hoodie, Tshirt, Photoframe, Joggers, Drawstring Bag
6600 Each 172.00$ 1,135,200.00$
Class Ring + Hoodie, T-shirt, Diploma Plaque, Mega Car Tassel, Graduation Ring Box, Keychain
6600 Each 444.95$ 2,936,670.00$ No Bid
No Bid
No Bid
No Bid
No Bid
No BidNo Bid
No Bid
No Bid
PLEASE LIST ANY OTHER COMBINATIONS YOU MAY OFFER
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
| 24250006B-KR - Notice of Intended Decision gl.pdf |
| Bid Tabulation (KR).pdf |
| Tab Sheet |
File details come from the government source that posted it. Updated .