24250006B-KR_-_Addendum__1.pdf
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- Attached to
- Diplomas & Commemorative Items
- Solicitation number
- 24250006B-KR
- Issued by
- Seminole County, Florida
About this file
This is Addendum No. 1 to Invitation to Bid (ITB) 24250006B-KR issued by the School Board of Seminole County Florida Purchasing and Distribution Services Department for Diplomas & Commemorative Items. The addendum, dated June 6, 2024, addresses vendor questions and clarifies bid requirements for a contract covering printed diplomas, certification of completion, and commemorative items for approximately 6,600 students across 9 high schools and special centers for graduation classes from 2024-2027. The bid opening is scheduled for June 12, 2024, at 3:00 P.M. via WebEx, with a specific meeting number and password provided. Vendors are required to submit no-charge samples of diploma with cover, cap & gown, tassel, and stole as part of their bid response.
The addendum provides key clarifications including confirmation that diploma samples can be from any school/organization, schools typically order covers in December/January, and vendors can establish an online portal for student sizing and ordering. An updated price list has been uploaded to Vendorlink, and vendors can list cap and gown with tassel as a single unit to potentially lower costs. The School Board reserves the right to award primary and secondary suppliers, with individual schools free to select from awarded vendors based on their specific needs, service quality, and budget constraints. No specific pricing details or funding sources are disclosed in this addendum.
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Addendum No. 1 Page 1 of 2 ITB24250006B-KR, Diplomas & Commemorative Items
ADDENDUM No.1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
June 6, 2024. Kent Rossi, Procurement Agent III Email: rossikj@scps.k12.fl.us Phone: 407-320-0376
SOLICITATION TITLE & NUMBER:
ITB 24250006B-KR – Diplomas & Commemorative Items
SOLICITATION OPENING DATE & TIME:
June 12, 2024, at 3:00 P.M.
Bid opening will be via WebEx and dial-in only at meeting number (access code) 2632 183 2593 meeting password: quNeV7Arc64 or call 1-415-655-0003.
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original ITB submittal deadline shall remain the same date and time of June 12, 2024, at 3:00 PM.
This addendum is being issued to address questions received regarding the ITB.
REQUEST FOR INFORMATION
1) Can we receive the specifications for school gown and tassel colors for correct samples to be sent?
Answer: The list of Schools with gown and tassel colors has been uploaded.
2) Can we be given the specifications for the stoles and cords?
Answer: We do not have a specification for these.
3) Can we list our cap and gown with a tassel as a unit instead of separate cost? (allows for a lower cost) Answer: An updated price list has been uploaded to Vendorlink.
4) Can the diploma sample be of any school/organization?
Answer: Yes
5) When do schools typically order their covers?
Answer: The schools typically order in the December/January time frame.
6) We set up a portal with a VERY easy sizing chart for students (or parents) to place their order. They are then shipped to the school with each set being labeled with the student's name or we can send directly to the student's home. We do not measure each student in person. Would that be, okay?
Answer: Yes.
7) Regarding - "2. SAMPLES. A no charge sample of the finished product is to be provided under this bid as a required part of the bid response. Samples should be tagged and labeled with the proposer’s name, item number and bid number." For which products do you require samples?
Answer: Diploma with Cover, Cap & Gown, Tassel, and Stole are the products that we require a sample.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:rossikj@scps.k12.fl.us
Addendum No. 1 Page 2 of 2 ITB24250006B-KR, Diplomas & Commemorative Items
ITB Number: 24250006B-KR ITB Title: Diplomas & Commemorative Items Addendum #1 Date: June 6, 2024
If you should have any questions regarding this addendum, please do not hesitate to contact Kent Rossi, Procurement Agent III at rossikj@scps.k12.fl.us or by phone at 407.320.0376.
Sincerely, Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
Acknowledgment of Addendum #1 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above address in a sealed envelope, which is marked on the outside: Addendum No. 1 to ITB24250006B-KR, Diplomas & Commemorative Items
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
mailto:rossikj@scps.k12.fl.us
| ADDENDUM No.1 to INVITATION TO BID |
| ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE: |
| June 6, 2024. Kent Rossi, Procurement Agent III |
| Email: rossikj@scps.k12.fl.us Phone: 407-320-0376 |
| SOLICITATION OPENING DATE & TIME: |
| June 12, 2024, at 3:00 P.M. |
| Bid opening will be via WebEx and dial-in only at meeting number (access code) 2632 183 2593 meeting password: quNeV7Arc64 or call 1-415-655-0003. |
| NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED. |
| The School Board of Seminole County Florida |
| PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT |
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