24014101_IFB_Package.pdf

POST Certified Transcriber 2024/2025

California Commission on Peace Officer Standards and Training (POST)

POST Certified Transcriber

Scope of Work/Technical Requirements

July 1, 2024

Issued By:

STATE OF CALIFORNIA

Commission on Peace Officer Standards and Training

860 Stillwater Road, Suite 100

West Sacramento, CA 95605

Date: July 1, 2024

Re: Notice to Prospective Proposers

You are invited to review and respond to this Invitation for Bid (IFB), beginning services are upon Department of General Services (DGS) approval, July 1, 2024 through June 30, 2025. In submitting your proposal, you must comply with the following instructions:

Sealed bids or price quotes are submitted A pass/fail determination is made for responsiveness to IFB requirements.

Award is made to the lowest responsible bidder Costs proposals are submitted in a separate sealed envelope apart from the narrative proposal Following the opening and reading of cost proposals, cost proposals are then adjusted for applicable small business, TACPA, and DVBE Incentives.

A certified small business receives an amount equal to 5 % of the lowest cost proposal submitted by a non-certified small business reduced from its cost proposal

All ties will be awarded by a flip of a coin.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract- Language?search=CCC%2004/2017. If you do not have Internet access, a hard copy can be provided by contacting the person listed below. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

In the opinion of the Commission on Peace Officer Standards and Training, this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Frank Petropoulos Contract Analyst, Administration Services Bureau Commission on Peace Officer Standards and Training

(916) 227-4537 Contracts@post.ca.gov

Attachments:

Quote documents, including Key Action Dates Sample Contract & Exhibits Required State documents that are required to be returned Cost Worksheet

*All mailed bids are due no later than May 28, 2024, at 5:00pm PDT, to:

Email Submissions U.S. Postal Service Deliveries Hand Deliveries

UPS, FedEx, Express Mail, Courier

Contracts@post.ca.gov California Commission on POST

ATTN: Frank Petropoulos, Contracts Analyst

860 Stillwater Road, Suite 100

West Sacramento, CA 95605

(916) 227-4537

Same as U.S Postal Service Deliveries

Any bid not submitted by the above time will be considered non-responsive and will not be considered for scoring.

VALUE EFFECTIVE EVALUATION CRITERIA

The overall responsiveness of each quote is based on the complete response from the Bidder to all IFB requirements, including the Statement of Work and Statement of Qualifications.

The following three (3) sub-sections and criteria will be reviewed and scored by the Evaluation Team.

1. ADMINISTRATIVE REQUIREMENTS - PASS/FAIL

Administrative requirements will be scored as Pass or Fail.

Responsiveness to the requirements listed in this IFB will be given a “Pass” (e.g., complied with requirement, completed, and returned document) or “Fail” (e.g., did not comply with requirement, did not complete or return document). Administrative requirements include, but are not limited to:

A. Cover Letter B. Bidder Declaration (GSPD-05-105) C. Small Business Certification D. California Civil Rights Laws Certification E. Darfur Contracting Act Certification F. Federal Debarment Certification Form G. Payee Data Record (STD 204) H. TACPA Application Forms, if applicable I. Seller’s Permit Information, if applicable J. Commercially Useful Function (CUF) form K. Generative Artificial Intelligence (GenAI) Disclosure and Factsheet

2. MANDATORY QUALIFICATION – Rated Pass/Fail

Only Bidders that have passed the Administrative Requirements evaluation will be evaluated on the Mandatory Qualification Selection Criteria.

Bidders may provide substantiation through resumes and contracts executed with local agencies as to how the company/contractor meets the Mandatory Qualification Selection Criteria below. Mandatory Qualification requirements not provided will be an automatic Fail.

3. COST WORKSHEET – PASS/FAIL

Only Bidders that have passed the Administrative Requirements evaluation will be evaluated on the Mandatory Qualification Scoring Criteria.

The provided template is for reference and the bidder may produce their own cost worksheet, but all cost worksheets must include, at a minimum, the provided Cost Worksheet template.

Small Business Preference Program

Certified small businesses or microbusinesses can claim the 5% preference when submitting a bid on a State contract. A non-small business may receive a preference of 5% if the business commits to subcontract at least 25% of its net bid price with one or more small businesses or microbusinesses. The 5% preference is used only for computation purposes, to determine the winning bidder and does not alter the amounts of the resulting contract. The value of the preference is limited to $50,000 when a contract award is based upon award to the lowest compliant bid. A contract awarded on the basis of the 5% preference is awarded to the small business, microbusiness or non-small business for the actual amount of its bid.

Award and Protest

Notice of the proposed award shall be posted in a public place in the office of the Commission on POST, 860 Stillwater Road, Suite 100, West Sacramento, CA 95605 and on the Commission on POST website at www.post.ca.gov for five (5) working days prior to awarding the agreement.

If any proposer, prior to the award of agreement, files a protest with the Commission on POST and the Department of General Services, Office of Legal Services, ATTN: Bid Protest Coordinator, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, Bid Protest Coordinator email address:

OLSProtests@dgs.ca.gov pursuant to Public Contract Code Section 10345, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services had decided the matter. It is suggested that you submit any protest by certified or registered mail.

Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the Commission on POST a detailed statement specifying the grounds for the protest.