24-272_IFB.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

24-272

INVITATION FOR BID

Notice to Prospective Bidders

December 6, 2024

You are invited to review and respond to this Invitation for Bid (IFB) entitled 24-272 – Parking Lot Asphalt Overlay, Seal and Stripe Services at the Arleta DMV Field Office. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Anne Mearlon Department of Motor Vehicles

Phone: (916) 818-2849 Email: anne.mearlon@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ANNE MEARLON

Contract Administrator http://www.dgs.ca.gov/

TABLE OF CONTENTS

SECTION

➢ BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Pre-Approved Equal Manufacturers/Brands

5. Schedule of Events

6. Mandatory Pre-Bid Conference

7. Written Questions

8. Submission of Bid

9. Bid Opening

10. Disposition of Bids

11. Evaluation and Selection

12. Notice of Contract Award

13. Standard Conditions of Service

14. Required Documents (Awarded Contractor)

15. Bid Preference(s)

16. Bid Incentive(s)

17. Generative Artificial Intelligence (GenAI)

➢ STANDARD AGREEMENT FORM (SAMPLE)

➢ EXHIBIT A – Scope of Work

➢ EXHIBIT B – Budget Detail and Payment Provisions

➢ EXHIBIT C – General Terms and Conditions

➢ EXHIBIT D – Special Terms and Conditions

➢ EXHIBIT E – Additional Provisions

➢ EXHIBIT F – Noncollusion Declaration

➢ EXHIBIT G – Standard California Nondiscrimination Construction Contract

➢ EXHIBIT H – Drawing(s)

➢ APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

➢ APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

➢ REQUIRED BID DOCUMENTS CHECKLIST

➢ ATTACHMENT 1 – Bid/Bidder Certification Sheet

➢ ATTACHMENT 2 – Cost Sheet

➢ ATTACHMENT 3 – Payee Data Record

➢ ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

➢ ATTACHMENT 5 – Darfur Contracting Act

➢ ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

Contract #

➢ ATTACHMENT 7 – California Civil Rights Laws Certification

➢ ATTACHMENT 8 – GenAI Reporting & Factsheet

The remainder of this page is intentionally left blank.

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

A. Parking Lot Asphalt Overlay, Seal and Stripe Services at the Arleta DMV Field Office.

Term: Fourteen (14) calendar days (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

B. All applicable floor plans and/or drawings for this project will be provided by in Exhibit H in this Invitation for Bid (IFB).

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

B. The bidder shall possess a valid C12 or C32 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover http://www.dir.ca.gov/ page of this IFB no later than the date and time specified in the Schedule of Events for submitting written questions regarding this IFB. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 12/6/2024 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

12/19/2024 8:00 am

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 7.)

1/3/2025 4:00 pm

(4). Written responses to questions released by: 1/8/2024 4:00 pm

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

1/13/2025 N/A

(6). Date of bid opening:

(Note: See additional info in Section 9.)

1/14/2025 10:30 am

(7). Proposed start date of contract: 3/1/2025 or upon contract approval

N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at 8:00 am on December 19, 2024, at the Arleta DMV Field Office (Meet at the flagpole), 14400 Van Nuys Blvd., Arleta, CA 91331, for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this IFB package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

8. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 24-272 for ANNE MEARLON for PARKING LOT ASPHALT OVERLAY, SEAL & STRIPE SERVICES Due: JANUARY 13, 2024

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

B. Bids must be received by the DMV no later than the specified in the Schedule of Events. Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

mailto:DMVBIDS@dmv.ca.gov

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

9. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

10. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

11. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

12. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

13. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

14. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Automobile Liability

A. Coverage shall provide limits of not less than $1,000,000.00 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles.

(1). The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, ORIM:

a. The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

3. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

15. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Program info can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference info can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

16. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

17. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors.

C. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon receipt of a Bidder GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform parking lot asphalt overlay, seal and stripe services at the Arleta DMV field office, for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement.

2. The services shall be performed at: Arleta DMV, 14400 Van Nuys Blvd., Arleta, CA 91331

3. Commencement and Completion of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The Contractor shall complete all work under this Agreement within fourteen (14) calendar day(s) from the specified start date provided by the DMV Project Manager, no later than the expiration date of this Agreement.

4. The services shall be performed after DMV business hours and/or on weekends and holidays only unless prior approval is obtained from the DMV Project Manager. All work dates and times must be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. GENERAL

(1). SUMMARY OF WORK

a. The Contractor shall clean existing asphalt surfaces and complete all minor asphalt repairs and oil removal as indicated on the plans, specifications or indicated at the job walk. The Contractor shall fill all cracks over 1/8” wide with pre-approved rubberized crack filler.

b. The Contractor shall remove and replace with fabric overlay and new asphalt approximately 80,000 sq. ft. of parking lot and vehicular lanes. Asphalt weight tickets shall verify with the DMV Project Manager.

c. The Contractor shall return thirty days after asphalt overlay is complete and seal coat the entire parking lot (approximately 124,000 sq. ft). The Contractor shall apply two (2) or more coats of asphalt seal covering on all asphalt surfaces.

d. Work includes replacement of twelve (12) concrete bumpers. The Contractor shall realign and pre-drill new bumpers.

e. The Contractor shall repaint existing painted curbs, arrows and symbols with same original colors and re-stripe per specification all existing spaces and lines with matching original colors or colors to meet Title 24 of the 2016 CBC.

(2). REPAIRS NOT SPECIFIED

a. In the event the Contractor discovers the need for major and/or minor repairs not specified within this Exhibit, the Contractor shall immediately inform the DMV Project Manager. The DMV Project Manager shall determine the next course of action. All major and minor repairs not specified within this Exhibit shall be performed by a contractor of the DMV’s choice under a separate agreement.

(3). SITE CONDITIONS

a. The Contractor shall visit the job site and become familiar with the existing conditions. The Contractor shall be responsible for knowledge of the site conditions.

b. Information on any applicable drawings provided is approximate only. Minor deviations found necessary during the progress of construction to conform to actual locations shall be made by the Contractor at no additional cost to the

DMV.

(4). DISCREPANCIES

a. Should there arise any error, discrepancies, or doubt as to the intent and purpose of this scope of work, the Contractor shall immediately contact the DMV Project Manager for further instructions before proceeding.

(5). DESIGN CHANGES

a. All items relating to colors, textures, finishes, or otherwise pertaining to the designed appearance, shall not be changed by the Contractor unless approved by the DMV Project Manager.

(6). EQUIPMENT

a. All Contractor methods employed in the performance of work, and all Contractor equipment, tools, and machinery used for handling materials and executing any part of the work, shall be approved by the DMV Project Manager before work is commenced by the Contractor.

B. SPECIFICATIONS FOR REMOVING AND REPLACING ASPHALT

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Remove and Replace Asphalt Approximately 2,125 Sq. Ft.

(2). EXECUTION AND EXCAVATION FOR REMOVE AND REPLACE

a. Pavement shall be saw-cut neat and square and in straight lines. The Contractor shall excavate pavement to a depth sufficient to remove damaged asphalt and degraded base material. The Contractor shall remove all excavation material from the premises.

(3). COMPACT SUB-GRADE

a. The Contractor shall shape, water and compact sub-grade in area of excavation until firm with roller or other approved equipment prior to placing aggregate base.

Use rollers with compression on rear wheels of approximately 325 pounds per lineal inch of tire width.

b. In the event sub-grade in excavated area is unstable and not capable of compaction for any reason, excavate an additional four inches (4”) of sub-base material, backfill with 3/4” base rock to four inches (4”) below finish grade. The Contractor shall compact surface in preparation for four inches (4”) of asphalt concrete. Extreme care should be used in excavation and compaction in vicinity of underground pipe to avoid damages done in course of the work. A mechanical vibrating hand tamper may be used for compaction in the areas immediately adjacent to the pipes and in the area where a roller cannot be used.

(4). AGGREGATE BASE

a. Material

1. Materials shall be Class 2 aggregate base, as specified in section 26- 1.02A of the Standard Specification of the State of California, Department of Transportation, dated July 1995.

2. Material shall be quarry stone, broken stone, crushed gravel, or a combination thereof, free of vegetable matter and other deleterious substances, and of such quality that it will compact thoroughly when watered and rolled, to form a firm, well bonded base.

3. Untreated base made from gravel aggregate, shall show substantial percentage of crushed faces, and fines below 44, and shall contain sufficient binding or cementitious material to insure a sound, well bonded base.

b. Spreading

1. Deliver base material to sub-grade as a uniform mixture.

2. Spread in one operation without segregation to compacted thickness of three inches (3”) minimum.

c. Compacting

1. Water base sufficient to achieve a minimum of 95% compaction.

2. Compact with steel wheel roller with compression on the rear wheels of approx. 325 lbs. per linear inch of tire width, until relative compaction of a minimum of 95%, as determined by Test Method Number CA216, has been obtained over the entire thickness of base.

(5). ASPHALT REPAIR

a. The Contractor shall place asphalt on prepared aggregate base as specified below (exception will be “skin patch”).

b. All design mixes for asphalt shall be used as specified in the geographic area by the State of California, Department of Transportation and as outlined in the standard specification of the State of California, Department of Transportation.

c. The Contractor shall apply a paint binder coat to all vertical surfaces of cut pavement or exposed curb, prior to placing asphalt.

d. Spread asphalt, three-inch (3”) mix aggregate, either using spreader box or small tractor with drag blade to a uniform surface, to grade, free from lumps, pockets and coarse material.

e. Compact pavement, using tandem roller developing compression of 250 to 350 pounds of 95% of paving mixtures. Completed surface shall be thoroughly compacted, smooth, true to grade and cross section, free from ruts, humps, depression, or irregularities.

C. SPECIFICATIONS FOR ASPHALT OVERLAYS

(1). TABLE OF QUANTITIES

Asphalt Overlays 80,000 Sq. Ft.

(2). EXECUTION -- ASPHALT OVERLAY

a. Clean pavement surface of dirt and loose material immediately before applying tack coat. Apply tack coat of SS-1H of CSS-1H at .10 gallons per square yard asphalt emulsion (hand spread). Protect all curbs, buildings, poles, signs, etc., from over splash. Compacted finished asphalt shall be two inches (2”) thick.

b. Hand spread asphalt or use machine in area using 20 maximum aggregate, State specifications of proper temperature for asphalt concrete. Feather edges, raking out the coarser aggregate at the feather edges, and remove from premises.

c. Compact pavement using tandem roller developing compression of 250 to 350 pounds of 95% of paving mixtures. Completed surface shall be thoroughly compacted, smooth, true to grade and cross section, free from ruts, humps, depression, or irregularities.

d. Areas that have been softened by petroleum derivatives or have failed due to any other cause shall either be removed to the full depth of damage and replaced or patched with AR-8000 hot mix asphalt as marked on the plans, noted at the job walk through or marked on the surface. New asphalt should be allowed to cure a minimum of four (4) weeks before application of seal coat. The entire area to receive seal coat shall be cleansed with a power broom, or a complete wash down with high pressure water, if necessary.

e. Notice: Obtain approval from the DMV Project Manager prior to seal coating.

Seal coat emulsion shall not be applied to newly constructed asphalt surfaces until asphalt has cured. When detergents are used for cleaning the pavement surface, the pavement shall be thoroughly rinsed with water before application of the seal emulsion.

D. SPECIFICATION FOR WHEEL STOPS

(1). WHEEL STOPS

a. Remove all existing wheel stops and patch all holes prior to applying asphalt fabric overlay.

b. After completion of asphalt replacement, replace and secure all wheel stops with both one-half inch (1/2”) rebar AND epoxy adhesive.

c. Paint blue and yellow all wheel stops installed in the ADA spaces, where reserved.

(2). WEDGE CUTTING AND EXTENSION BOXES

a. Provide a four-foot (4’) wide by two and half inches (2 1/2”) ‘deep wedge cut at all concrete flow lines and/or concrete driveways, walkways and/or asphalt adjoining flat concrete surfaces. This also includes all drains, catch basins, ramps accesses and utility access covers PLUS approximately 800 LF (linear feet) at curbs described by the DMV Project Manager.

b. Install extension rings/boxes to all utility access boxes to ensure positive drainage to the parking lot drains.

(3). PAVEMENT CLEANING FOR OVERLAY PLACEMENT

a. Clean remaining asphalt surface to be overlaid of all loose dirt, dust, sand, and other foreign matter such as rubber and mud by power sweeping prior to asphalt and fabric overlay application; also abrade slick areas. Clean pavement of gasoline, oil, and grease with detergent solution and flush thoroughly to remove cleaning agent. Clean out cracks with gouge type tools, stiff broom brushing, compressed air or combination thereof. Cleaned surfaces must be accepted by the DMV Project Manager.

(4). PRIME AND TACK COATS

a. Apply prime coat of liquid asphalt SC 250 or SC 70 to aggregate base and apply tack coat of asphalt emulsion SS1h in areas to be resurfaced.

b. Immediately before applying prime coat or tack coat, clean area to be surfaced, remove loose material with power brooms, supplemented, if necessary, by a hand broom.

c. Apply prime coat at rate of 0.20 to 0.50 gallon per square yard. Apply asphalt tack coat at 0.02 to 0.10 gallon per square yard.

(5). SPREADING ASPHALT

a. General: Place new hot asphalt on prepared aggregate base and prepared fabric, unless otherwise indicated. Compacted finished asphalt shall be two inches (2”) thick.

b. Temperature: Spread hot asphalt at a temperature between 250- and 300-degrees F. Breakdown compacting shall be completed before temperature of mix drops below 200 degrees F. The placement of asphalt concrete shall be performed only when the ambient temperature is above 50 degrees F and rising.

c. Spreading Over Existing Surfacing: Spread surface course mixture to level irregularities, dips, depressions, sag and excessive crown, providing a smooth base of uniform cross section for subsequent layers of surfacing.

d. Spreading Equipment: Except as specified above for leveling, depressions, etc., spread layers with a self-propelled mechanical spreading and finishing asphalt paver operated to insure continuous and uniform movement of paver. Asphalt paver shall operate independently of haul vehicle being unloaded. Hand spreading and tamping will be permitted in inaccessible areas.

e. Spreading Thickness: Spread and compact asphalt concrete in layers of not more than 0.17 feet in compacted thickness. Avoid segregation, providing surfacing free from lumps or pockets of coarse or fine material.

f. Width of Spread: Provide for offsetting of longitudinal joints in the several courses. Offset shall be at least six inches (6”). First lane placed shall be true to line and grade and have near-vertical face. Before compaction, butt unsupported edge and slightly elevate with tamping tool. Position paver for second lane so that material overlaps edge of previously placed lane one inch (1”). Remove and waste coarse aggregate in material overlapping cold joint.

(6). COMPACTING

a. Rollers: Use tandem or three (3) wheel rollers that develop compression of 250 to 350 pound per lineal inch of roller width.

b. Initial or Breakdown Rolling: One (1) complete coverage of asphalt concrete.

Commence rolling at lower edges and progress toward highest portion. Do not roll center first under any circumstances. Perform rolling with drive wheel of tandem roller forward with respect to direction of spreading operations, unless otherwise indicated.

c. Additional Rolling: Three (3) complete coverage’s following initial rolling while temperature of mixture is at least 150 degrees F.

d. Compaction: Compaction after rolling shall be a minimum of ninety-five percent (95%) of the density obtained with the California Kneading Compactor Test Method No. Calif. 304. Field density may be determined by utilizing properly calibrated nuclear asphalt testing device.

(7). INTERIM STRIPING

a. Apply one (1) coat of temporary striping to include parking stalls, handicap stalls and symbols, motorcycle test pattern and directional arrows.

E. SPECIFICATIONS FOR ASPHALT SEAL COATINGS

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Asphalt Seal Coating Approximately 124,000 Sq. Ft.

(2). EXECUTION

a. Weather Limitations

1. Unless otherwise directed by the DMV Project Manager, the Contractor shall not apply seal coat emulsion when the weather is foggy, when rain threatens, or when the atmospheric temperature is above 90 degrees unless the pavement is pre-wetted (no standing water) prior to seal being applied.

b. Equipment

1. The Contractor shall utilize portable power mixer or a tank-type power mixer equipment for mixing and agitating. A portable mixer for use in drums shall have sufficient power, and the impeller blades shall be shaped to thoroughly mix and pull the material upward from the bottom of the drum. Mixing in tanks may be done in round-bottom tanks equipped with a power-driven mixer of sufficient capacity to maintain the mineral content of the emulsion in complete suspension.

2. The Contractor shall apply mixture by the combined or individual use of squeegees. Utilize related hand tools in areas where machines cannot be used. Maintain careful applications near concrete to assure seal coverings do not spill over to concrete surfaces.

3. Before application, proportion materials accurately and mix utilizing suitable mixing equipment. Charge emulsion and then water into the mixer and blend to a desired consistency. Slowly add aggregate at a uniform rate while the mixing is continued, followed by adding the latex rubber

4. The Contractor shall apply seal coat by hand method using rubber squeegees for spreading, by spreader boxes, by distributor equipment as specified, or by any other suitable method approved by the DMV Project Manager. The Contractor shall apply seal coat at a uniform rate to provide the desired amount. The Contractor shall be cautious not to overload the box with seal coat but maintain a sufficient quantity to supply a feed against the full width of the squeegee.

c. Surface Preparation

1. The Contractor shall clean surface to be sealed of all loose dirt, dust, sand, and other foreign matter by power sweeping or a complete wash down with high pressure water, if necessary.

2. The Contractor shall clean oil spots by scraping, burning, or the use of detergent or a combination of these methods if necessary. After the oil spot is cleaned, prime oil spot area with a shellac type material that will not allow pavement surface to bleed through the sealer or cause peeling.

Prior to applying oil spot prime material, broadcast drying sand to the surface area containing the primer.

3. The Contractor shall clean and fill all cracks 1/4” or larger with rubberized crack filler. Fill cracks smaller than 1/4” with multiple coats of seal coat material. Prior to filling, the Contractor shall clean the entire depth of the crack of all dust, dirt, moisture, and foreign material using high pressure compressed air. Fill cracks from the bottom up so no voids will be present in the sealant material.

4. The Contractor shall seal cracks and alligator cracked areas with multiple coats of sealant material.

5. Sealant for Cracks: “AMCOE POUR” American Chemical Co. or pre-approved equal.

d. Asphalt Sealer

1. Asphalt Emulsion

A. The asphalt emulsion shall be Western Colloid Park #302, Reed & Graham “OverKote”, Industrial Asphalt “Huntseal”, Seal-Master of CA “Walkmaster”, Tri-American, or equal asphalt emulsion product approved by the DMV Project Manager.

2. Table of Specifications

SPECIFICATION MIN TYPICAL MAX

TEST

METHOD

Cone Penetration @77 FDMN 340 430 ASTM D217

Nonvolatile Residue 60 70

H20 by Evaporation @ 325 F 40 30

% Residue Soluble in Trichlorethylene

25 35

Viscosity @ 15% Dilution 97 KU

Viscosity @ 20% Dilution 86 KU

Viscosity @ 22.5% Dilution 82 KU

WTAT @ 22.5% Dilution

29.5 g/ft.

Color as Received Brown

Colored Cured Film Black

Weight per Gallon 10.4

3. Manufacturer’s Representative

A. Prior to starting work, the Contractor shall provide to the DMV Project Manager, the name, address, and telephone number of a representative from the emulsion materials manufacturer that the Contractor intends to utilize.

4. Asphalt Emulsion Prime Coat (when applicable)

A. The asphalt emulsion prime coat shall meet the specifications as set out in Section 94 Asphalt Emulsion SS-1H in the Highway Design Manual (HDM) for the State of California, Department of Transportation, available from the Caltrans Publications Unit.

5. Sand Aggregate

A. The sand aggregate shall either be a natural or a manufactured product, and shall be composed of clean, hard, durable, uncoated particles that are free from lumps of clay and all organic matter.

The aggregate must be washed silica sand meeting the gradation below when tested in accordance with ASTM C136.

B. U.S. Sieve Size (Square Openings) Percentage by Weight Passing Sieves:

#30 MESH

20 100

30 90-96

40 23-38

50 0-6

100 0

200 0

Average graduation within 4%

6. Latex Rubber

A. The latex rubber shall be Western Colloid POLY TOUGH #604 A/S or equal latex rubber product approved by the DMV Project Manager.

7. Type

A. Tripolymer Aqueous Emulsion Styrene-Butadiene-Acrylate:

SPECIFICATION MIN MAX

Lb.’s Per Gallon @ 77 F 8.2 8.4

Specific Gravity @ 77 F .99 1.10

% Non-Volative 58% 60%

Viscosity @ 77 F 57 KU 62 KU

8. Preparing Slurry Seal with Sand and Latex

GALLONS OF

ASPHALT

EMULSION

GALLONS

OF WATER

POUNDS

OF SAND

GALLONS OF

RUBBER

LATEX

TOTAL

GALLONS

100 20 Max* 300 3 146

*20 gallons of water is maximum, dilute to application consistency.

9. Preparing Slurry Seal with Latex Rubber

GALLONS

OF

ASPHALT

EMULSION

GALLONS

OF WATER

POUNDS

OF SAND

GALLONS OF

RUBBER

LATEX

TOTAL

GALLONS

100 20 Max* 0 3 123

*20 gallons of water is maximum, dilute to application consistency.

10. Mixing

A. After all the materials are in the mixer, mix continuously for approximately five (5) minutes or longer, if necessary. Produce a smooth free flowing homogeneous mixture of uniform consistency.

Slow mixing shall be continuous from the time the bitumen is placed into the mixer until the seal coat is applied by distributor truck or poured into the spreading equipment. During the entire mixing process, breaking, segregating, hardening of the emulsion, balling, lumping, or swelling of the aggregate shall not be permitted.

11. Curing

A. Cure each application sufficiently so that the materials will not adhere to and be picked up by the tires of seal coat vehicles before the next coat is applied. The curing period shall be no less than two (2) hours. Any pinholes or unsealed areas and any accumulation of overlap seal coat material shall be repaired as directed by the DMV Project Manager prior to each subsequent application.

12. Handling and Cleaning

A. Continuously circulate or agitate mixture from the time it has been mixed until its application on the pavement surface. Maintain distributor/applicator, pumps, and all tools in satisfactory working condition. Clean spray bar nozzles, pumps, or other equipment with water, or if dried, cleaning solvent.

13. Upon completion of seal coating work, exclude all traffic from the work area for a minimum of eight (8) hours. Set up barricades, flasher lights, warning signs, and traffic direction signage around all work areas to allow sufficient drying time. Do not open work area to traffic until all sealer has thoroughly dried.

F. SPECIFICATIONS FOR ASPHALT SURFACE MARKING

(1). TABLE OF QUANTITIES

ITEM ESTIMATED QUANTITY

Line Striping, curbs, outlines, hatches and arrows, to match existing

Approximately 30,000 linear Ft.

Designated Disabled Parking Stalls (Per Title 24 ADA Specifications)

Seven (7)

(2). EXECUTION

a. Cleaning: Sweep surface with power broom supplemented by hand to eliminate loose material and dirt. Following cleaning, obtain approval from the DMV Project Manager prior to commencing marking work.

b. Paint System: Utilize traffic line paint with latex emulsion water base that is factory mixed, quick drying, and non-bleeding.

c. Striping: Paint with mechanical equipment providing uniform straight edges true to line. Apply two (2) separate coats of undiluted paint at 328 feet per gallon for four-inch (4") stripes.