2324-023 ITB QUESTIONS and ANSWERS.pdf

Suwannee River Water Management District

INVITATION TO BID

QUESTIONS AND ANSWERS

23/24-023

ALL-HAZARD DEBRIS CLEAN-UP SERVICES

1. Will the District consider allowing subcontractors to complete portions of the debris clean-up work?

a. No.

2. Is there debris currently on the ground that needs to be removed? If so, is there an estimate for the amount of debris to be removed?

a. Yes, we have debris on the ground from the last storm. We do not have an accurate estimate of debris but are working in regions to perform the cleanup.

3. What happens if a contractor can not begin the work in 72 hours? Will they be skipped and then go down the line to the next highest rated contractor then wrapped back around to the top of the list?

a. Contractors are required to regularly respond within 72 hours. All work orders will be issued based on price, then availability. The lowest-cost contractor will be contacted first and if unavailable the next contractor will be contacted. Multiple contractors may be contacted based on the number of crews needed.

4. Will a contractor be penalized if they cannot perform in 72 hours?

a. No, if it is on occasion, not repeated non-performance.

5. In the event that there is debris hauling to an approved site, will there be a discussion on pricing by cubic yard, or should the crew pricing include the possibility of hauling debris?

a. The District would reimburse the vendor via the invoice process with a haul ticket receipt from the landfill/approved site.

6. Is there an hourly billing minimum, such as a policy allowing us to bill for 8 hours if we are asked to respond regardless of the time?

a. No, contractors will only be paid for actual hours of work performed.

7. In the event that there are multiple days or weeks of debris cleanup, will there be a need to mobilize from an Emergency Operations Center (EOC) daily, or will we respond to our designated sites?

a. Typically, you will go to designated work site, but there is potential of a central crew briefing location.

8. Should we factor in daily mobilization pricing into the crew costs, or would you prefer it to be separate in case there is an event where we are working from the same location for multiple days?

a. Mobilization costs should be factored into the equipment/crew costs.

9. While pricing for a dozer is required, are excavators allowed to be used during the cleanup process in lieu of the dozer?

a. District staff will work with contractors to identify the most effective type of equipment to use for each incident. Contractors are encouraged to list additional pieces of equipment on the Additional Equipment form in SECTION 6 that can be used for clean-up work.

10. After a large event when fuel resources are limited, will the water management district be able to assist in gaining access to fuel in nearby locations?

a. Contractors should plan for short-term fuel needs. There is potential for District assistance, but it is the exception, not the rule. Large-scale, District land clean-up operations are typically not life threatening and may be delayed until fuel resources are stable.

11. In the event of a large storm necessitating an extended duration of cleanup, will it be allowed to bring temporary lodging and stay on management area property?

a. No

12. Are there past contracts that have been awarded for similar work that can be made available?

a. This is the first solicitation solely for emergency cleanup. The District has historically used existing contractors for road, maintenance, and vegetative management services to perform clean-up, which vary greatly in scope.

13. Is a worker's compensation exemption certification from the State of Florida satisfactory?

a. Yes