23008 Carbondale Chiller Project Manual Final (3).pdf

PROJECT MANUAL

Chiller & Cooling Tower Replacement Senator Paul Simon Federal Building 250 West Cherry Street Carbondale, Jackson County, Illinois

GSA PCN RIL11917

GSA Work Order No. 415 BHDG Project No. 23008

GENERAL SERVICES ADMINISTRATION

Architect: BHDG Architects, Inc.

2008 W. Main St., Suite B Marion, IL 62959

Civil: Kaskaskia Engineering Group, LLC 208 E. Main St., Suite 100 Belleville, IL 62220

Structural: Fendrich Engineering, Inc.

305 E. Monroe St.

Springfield, IL 62701

Engineer: RTM Engineering Consultants

512 W. Main St., Suite 250 Belleville, IL 62220

Date: December 14, 2023

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, OR DISTRIBUTION OF THIS DOCUMENT TO UNAUTHORIZED RECIPIENTS IS

PROHIBITED

Do not remove this notice.

Properly destroy or return when no longer needed.

Senator Paul Simon Federal Building, Carbondale, IL

PCN #RIL11917

TABLE OF CONTENTS TOC-1

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, OR DISTRIBUTION OF THIS DOCUMENT TO UNAUTHORIZED RECIPIENTS IS PROHIBITED

Do not remove this notice. Properly destroy or return when no longer needed.

TABLE OF CONTENTS

Chiller & Cooling Tower Replacement, Paul Simon Federal Building, Carbondale, IL

General Services Administration

GSA PCN RIL11917

GSA Work Order No. 415

BHDG Project No. 23008

Document Title

Division 01 - General Requirements 011000 Summary 001140 Work Restrictions 012500 Substitution Procedures 012900 Payment Procedures 013100 Project Management and Coordination 013210 Critical Path Method Scheduling for Small Projects 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Assurance and Control 014100 Structural Testing Laboratory Services 014200 References 015000 Temporary Facilities and Controls 015930 Security Regulations 015950 Safety and Health 016000 Product Requirements 017000 Execution Requirements 017310 Cutting & Patching 017320 Selective Demolition 017419 Construction Nonhazardous Waste Management and Disposal 017700 Closeout Procedures 017810 Project Record Documents 017822 Operation and Maintenance Documentation 018111 Sustainable Design Requirements 018200 Demonstration and Training

Division 03 – Concrete 031000 Concrete Formwork 032000 Concrete Reinforcement 033000 Cast-in-Place Concrete

Division 05 – Metals 051000 Structural Metal Framing

TABLE OF CONTENTS TOC-2

PROPERTY OF THE UNITED STATES GOVERNMENT

Division 23 – Heating, Ventilating, and Air Conditioning (HVAC) 230514 Variable Frequency Drives 230519 Meters and Gages 230523 General-Duty Valves for HVAC Piping 230529 Hangers and Supports 230533 Heat Tracing for HVAC Piping 230548 Seismic Controls for HVAC Piping and Equipment 230553 Identification for HVAC Piping 230593 Testing, Adjusting, and Balancing 230700 HVAC Insulation 230900 HVAC Instrumentation and Control 232113 Hydronic Piping

232113.13 Underground Hydronic Piping

232116 Hydronic Piping Specialties 232123 Hydronic Pumps 232500 HVAC Water Treatment

236423.16 Water-Cooled, Scroll Water Chillers

236514.13 Open-Circuit, Induced-Draft, Counterflow Cooling Towers

Division 26 – Electrical 260019 Electrical Demolition 260519 Building Wire and Cable 260526 Grounding and Bonding 260529 Supporting Devices 260533 Conduit 260534 Boxes 260535 Cabinets and Enclosures 260553 Identification for Electrical Systems 262416 Panelboards 262420 Motor Controls 262726 Wiring Devices 262727 Equipment Wiring Systems 262816 Enclosed Switches 265100 Luminaires 266100 Electrical Testing

Division 31 - Earthwork 311000 Site Clearing 312000 Earth Moving

Division 32 – Exterior Improvements 321313 Concrete Paving 323119 Decorative Metal Fences and Gates 329200 Turf and Grasses

TABLE OF CONTENTS TOC-3

PROPERTY OF THE UNITED STATES GOVERNMENT

Specifiers

General: Hayley Grimes, AIA, NCARB, RID

618-998-8015 hayley@bhdgarchitects.com

Civil: Bryan Donze, PE, RSP 618-233-5877 bdonze@kaskaskiaeng.com

Structural: Andy Fendrich, SE 217-638-0927 fendeng@aol.com

Mechanical: Andrew Rein 618-737-0207 Andrew.Rein@rtmec.com

Electrical: Eric Rogers 618-277-5200 Eric.Rogers@rtmec.com

END TABLE OF CONTENTS

mailto:hayley@bhdgarchitects.com mailto:bdonze@kaskaskiaeng.com mailto:fendeng@aol.com mailto:Andrew.Rein@rtmec.com mailto:Eric.Rogers@rtmec.com

PCN #RIL11917

March 2022 Summary 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Chiller & Cooling Tower Replacement, Senator Paul Simon Federal

Building, 250 West Cherry Street, Carbondale, IL 62901

B. Project Summary Description: Replace existing water cooled chillers and associated cooling tower, pumps, piping, controls, motor control center, etc. as indicated in the drawings and specified herein.

Minor site regrading, concrete foundations and slab-on-grade, and metal fencing will be included in the project.

C. Architect/Engineer: The term Architect/Engineer refers to the project designer. The

Architect/Engineer's status relative to the construction will be stated in writing by the Contracting

Officer prior to the pre-construction conference. The project was designed by: BHDG Architects, Inc., 2008 W. Main St., Suite B, Marion, IL 62959.

D. Project Delivery Method: Traditional.

E. Engineer: RTM Engineering Consultants, 512 W. Main St., Suite 250, Belleville, IL 62220.

F. Structural Engineer: Fendrich Engineering, Inc., 305 E. Monroe St., Springfield, IL 62701.

G. Civil Engineer: Kaskaskia Engineering Group, LLC, 208 E. Main St., Suite 100, Belleville, IL 62220.

A. The Contracting Officer for the Project is: Martin Harris, Email: martin.harris@gsa.gov. The Project

Manager for the project is Matthew Senechal, Email: matthew.senechal@gsa.gov.

1.2 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 015950 - Safety and Health.

Work out of alignment where exposed by removal of existing work shall be called to the attention of

GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer. N/A

3. Adjacent pavements remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

PART 2 - PRODUCTS (Not Applicable) mailto:martin.harris@gsa.gov mailto:matthew.senechal@gsa.gov

PCN #RIL11917

March 2022 Summary 011000 - 2

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

June 2022 Work Restrictions 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to GSA prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated. Provide appropriate barriers for dust migration as required by the scope of the work.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain port operations in a safe and functional condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the facility, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep active roadways and work areas free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing site access will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The existing loading dock is available for the delivery of materials, tools, and supplies between 8 AM and Midnight.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

Work Restrictions 011400 - 2

10. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

11. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

12. Limited parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site as necessary.

13. Cell Phones: Contractor is to provide company cell phones during this contract. Cell phones are only permitted in construction areas and contractor’s office space.

14. No apparatus with an open flame is allowed to be used within the port without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

15. Permits: Refer to FAR 52.236-7

16. The work shall be sequenced to minimize disruption to building operations, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

17. Coordinate with the GSA Building Manager and the COR for site access.

18. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

19. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

20. Protect building facility and site from flying debris.

21. Cameras will be allowed in the Work area only for the purpose of cataloging progress and hidden conditions. No photographs of staff, security personnel, or visitors shall be allowed.

1.2 GOVERNMENT OCCUPANCY

A. The GSA (or tenant agency) will occupy the site during the entire period of construction. Cooperate with the GSA's and CBP’s representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the GSA and CBP (or other gov agencies) operations.

B. GSA reserves the right to occupy, place, and install equipment in completed areas of the construction prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The GSA's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

Work Restrictions 011400 - 3

1. Prior to partial occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, GSA will assume responsibility for maintenance and custodial service for the occupied portions of the work site.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 8:00 AM to 4:30 PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011400

March 2022 Substitution Procedures 012500-1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. Division 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or GSA that are not required in order to meet other Project requirements but may offer advantage to Contractor or GSA.

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through GSA’s Google Drive of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Form acceptable to GSA.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. Coordinate with 013300 Submittals.

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience the contracting Officer (CO) will consider requests for substitution if received within 30 days of contract award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

Payment Procedures 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES all delivery methods

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to scheduled date of initial Requests for Payment.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into GSA’s Project Management System. Contractor will enter values into the workbook prior to GSA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support GSA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

Payment Procedures 012900 - 2

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

f. Line item for mobilization and demobilization

g. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in GSA’s Google Drive with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the 15th of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

Payment Procedures 012900 - 3

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in GSA’s Google Drive along with construction progress report seven days prior to the due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submission for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

Payment Procedures 012900 - 4

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 012900

Paul Simon Federal Building, Carbondale, IL

May 2022 Project Management & Coordination 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION all delivery methods

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection, or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling, slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports, and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly and safe progress of the Work.

Administrative procedures include but are not limited to the following:

Project Management & Coordination 013100 - 2

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section 013300 "Submittal Procedures.

B. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

https://docs.google.com/spreadsheets/d/1ojDseIb0dBwslQQH31hhS4iRGWstwJu8xZpc-FQR4Zs/edit#gid=465542719

Project Management & Coordination 013100 - 3

D. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

1.2 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operations.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.3 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division One 015950 Safety and Health https://docs.google.com/document/d/1v7qKZNEgacnHdy4Pvdpq75JEMtNZFwtDx2IEZ9157xo/edit#heading=h.ypo5b12nzf3o https://docs.google.com/document/d/1v7qKZNEgacnHdy4Pvdpq75JEMtNZFwtDx2IEZ9157xo/edit#heading=h.ypo5b12nzf3o

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C. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

D. Add additional staff and respective duties as necessary for your specific project.

1.4 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference, before issuance of the NTP or starting construction, at a time and place convenient to the Contractor. The preconstruction conference shall review responsibilities and personnel.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. GSA representatives

b. A/E Design Team

c. Tenant occupants

d. Primary design consultants

e. Contractor

f. Primary subcontractors

g. Major suppliers

h. Other concerned parties

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Project Communications

b. Tentative construction schedule

c. Critical work sequencing

d. Designation of responsible personnel

e. Procedures for processing field decisions and Change Orders

f. Procedures for processing Applications for Payment

g. Distribution of Contract Documents

h. Submittal of Shop Drawings, Product Data, and Samples

i. Preparation of Record Documents

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j. Use of the premises

k. Parking availability

l. Office, work, and storage areas

m. Equipment deliveries and priorities

n. First aid and reporting injuries/incidents

o. Project Safety and Health program

p. Security

q. Housekeeping and progress cleaning

r. Working hours

s. Energy and resource efficiency / sustainability

t. Waste management

B. Weekly Progress / Coordination Meetings: The government or designee shall conduct weekly coordination meetings. The meetings shall be held via teleconference.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress, which cannot be addressed by the Contractor’s personnel, shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor shall submit weekly reports, as identified by Division One 013200

Construction Progress Documentation prior to weekly calls.

C. Progress Meetings: The Government or designee shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

https://docs.google.com/document/d/1v7qKZNEgacnHdy4Pvdpq75JEMtNZFwtDx2IEZ9157xo/edit#heading=h.ycakxj3skxt

Project Management & Coordination 013100 - 6

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

Provide (2) week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements

2) Time

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, and Architect, but no later than 90 days prior to the scheduled date of Substantial Completion.

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Attendees: Authorized representatives of GSA, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting.

Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

1. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Coordination of final commissioning requirements (if applicable) and submission of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts, if any.

l. GSA's partial occupancy requirements.

m. Installation of GSA's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

2. Minutes: Entity conducting meetings shall record and distribute meeting minutes within 3 working days. Meeting Minutes should be uploaded or documented within GSA’s Google Drive.

1.2 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Within 7 calendar days from Notice to Proceed (NTP) Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

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1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the GSA. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and GSA’s representative and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.3 SUBMITTALS

A. Subcontract List: Within 7 calendar days from Notice to Proceed (NTP) prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entities performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1 Section "Submittal Procedures".

B. Waste Management Plan: Within 14 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within 7 calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site.

Identify individuals by name, duties and responsibilities, home address, and business and home telephone numbers.

1. Post copies of this list in GSA’s Google Drive, in the project meeting room, temporary field office and at each temporary telephone location.

D. Utility Service Interruptions: No later than 14 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 PRODUCTS (Not applicable)

PART 3 EXECUTION

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3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

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16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 013100

Critical Path Method Scheduling for Small Projects 013120 - 9

SECTION 013120 - CRITICAL PATH METHOD SCHEDULING FOR SMALL PROJECTS

1.1 SUMMARY

A. Develop a detailed Network Plan using electronic scheduling software, demonstrating complete fulfillment of all Work shown in the contract documents. Regularly update the Network Plan in accordance with the requirements of this Section, and use it in planning, coordinating, and performing all the Work under this contract. Schedule activities shall accurately depict the entire scope of work to be performed to complete the project including, but not limited to, all activities of subcontractors, consultants, equipment vendors and suppliers, GSA, and others, as required. Provide overall schedule with two-week look ahead schedules.

B. The purpose of the Project Schedule shall be to:

1. Plan the project and communicate that plan.

2. Provide the status and forecast the timely completion of the work.

3. Record the actual start dates, actual finish dates and actual sequence of the work.

4. Ensure adequate planning, staffing, scheduling and reporting during execution of the Work by the Contractor.

5. Ensure coordination of the Work among all affected parties.

6. Assist the Contractor and GSA in the preparation and evaluation of the Contractor’s monthly progress payments; and

7. Assist the Contractor and GSA in monitoring the progress of the work and evaluating proposed changes to the Contract and/or requests for additional time to Project Completion.

1.2 RELATED SECTIONS

A. The Government is providing the references included in this sub-section for information purposes only and is not intending to provide a comprehensive, all-inclusive list of any, and all,…