23-BM09_Notice of Intent to Award Letter.pdf
PDF 99 KB Posted
- Attached to
- City Hall Heat Pump Replacement
- Solicitation number
- 23-BM09
- Issued by
- Dane County, Wisconsin
About this file
This is a Notice of Intent to Award letter from the City of Sun Prairie Building Maintenance in Wisconsin regarding the City Hall Heat Pump Replacement project (23-BM09). The project involves replacing 21 water source heat pumps in City Hall with Carrier 50PCH or equivalent units equipped with MERV 13 filtration, electronically commutated motors (ECM), and compatibility with current and upcoming HVAC controls updates. The heat pump units must meet minimum Energy Efficiency Ratio (EER) and Coefficient of Performance (COP) specifications as detailed in the bid documents, with capacities appropriately sized for existing space conditions. Two vendors submitted responses to the solicitation, which closed on June 19, 2023. The City of Sun Prairie announced its intent to award the contract to Mechanical Inc dba Helm Service, located in Waukesha, Wisconsin, based on evaluation criteria established in the solicitation documents. The award pertains to the base bid only, and the City will not proceed with any of the four alternate bids that were offered.
The award decision is conditioned upon final approval by the City of Sun Prairie Common Council and successful contract negotiation. The successful contractor is prohibited from commencing work, purchasing materials, or entering into subcontract agreements until both parties execute the final contract. The notice was issued on June 26, 2023, and does not specify pricing information, contract term, or renewal options in the document provided.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Draft Contract.PDF | ||
| Attachment 1.PDF | ||
| RFB 23-BM09.pdf | ||
| City Hall - HPU Replacements.PDF | ||
| RFB 23-BM09 - Questions Answers.pdf | ||
| 23-BM09 Bid Opening Log.pdf |
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Text version
NOTICE OF INTENT TO AWARD
Jeff McCoy June 26, 2023 Mechanical Inc dba Helm Service 2238 W Bluemound Rd Suite E Waukesha, WI 53186
RE: Notice of Intent to Award City Hall Heat Pump Replacement# 23-BM09
Dear Mr. McCoy:
Thank you for submitting your bid # 23-BM09, for City Hall Heat Pump Replacement on June 19, 2023.
The following vendors submitted responses to the above solicitation:
Mechanical Inc dba Helm Service, Waukesha, WI Southport Engineered Systems, Caledonia, WI
Responses were evaluated according to the criteria stated in the solicitation. We announce our intent to award the contract to:
Mechanical Inc dba Helm Service, Waukesha, WI
This award pertains to the base bid only. At this time, the City will not be proceeding with any of the four alternate bids. We would like to thank each vendor for your time and efforts in preparing a response to this solicitation.
We invite you to contact the City of Sun Prairie Building Maintenance if you would like additional information or have any questions about the evaluation process.
This award decision is conditioned upon final approval by the City of Sun Prairie Common Council and the successful negotiation of a contract. The successful vendor is instructed not to begin work, purchase materials, or enter into subcontracts relating to the project until both the recipient and the City of Sun Prairie Building Maintenance sign the contract.
We appreciate your interest in doing business with the City of Sun Prairie.
Sincerely, Kristy Thao City of Sun Prairie Building Maintenance Phone: 608-825-0707 E-mail: kthao @cityofsunprairie.com
File details come from the government source that posted it. Updated .