23-BM09 Bid Opening Log.pdf

This is a Bid Opening Log for the City of Sun Prairie, Wisconsin, documenting the receipt and opening of bids for the City Hall Heat Pump Replacement project (23-BM09). The project involves the replacement of 21 water source heat pumps with Carrier 50PCH or equivalent units equipped with MERV 13 filtration, electronically commutated motors (ECM), and compatibility with current and upcoming HVAC controls updates. The heat pump units must meet minimum EER and COP specifications as detailed in the bid documents, with total capacity appropriately sized for existing space conditions. The log records the official bid opening process, including bidder identification, bid amounts, and submission timestamps to establish a formal record of all bids received for this municipal HVAC replacement initiative.

The document serves as an official record of bid submission and opening procedures for the City of Sun Prairie. The log typically includes details such as the number of bids received, names of bidding contractors, bid amounts submitted, and the time of receipt to ensure transparency and compliance with municipal procurement regulations. This documentation is essential for establishing the validity of the bidding process and provides an audit trail for the contract award decision that will follow the bid evaluation period.