21.1 - Appendix A - Statement of Work - 6-1-2023.pdf

APPENDIX A

STATEMENT OF WORK

“Regulated Waste Packaging, Transportation, and Disposal/Recycling”

June 1, 2023

1) Background:

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S. Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor”.

The National Renewable Energy Laboratory (NREL) consists of over 630 acres and 50+ buildings that range in age from new construction to 40+ years old. NREL takes pride in its world-class research, talented staff, sustainable campus and results that positively impact our local, national and global communities. On the NREL sites there are state-of-the-art facilities available to industry entrepreneurs, engineers, scientists, and universities for researching and developing their energy technologies.

NREL maintains multiple sites in the Denver metropolitan area related to renewable energy research and development in the following areas:

• Renewable Fuels — Biomass, hydrogen and fuel cells, and vehicle technologies

• Renewable Electricity — Solar, wind, water, geothermal, smart-grid technology, and building technology and efficiency

• Energy Science — Chemical and biosciences, scientific computing, and materials science

Research and development activities are generally bench-scale in nature and include solar cell fabrication, testing, and characterization, organic and inorganic chemistry, microbiology-related enzyme and yeast recombinant methods, and biofuels testing and characterization.

Pilot-scale activities include biomass-derived ethanol production, biomass-derived syngas and chemical intermediates production, and heavy-duty engine testing.

NREL facilities currently generate: hazardous, non-hazardous, universal, medical, bioprospecting, and other regulated wastes requiring proper management. Waste streams primarily consist of labpacks, drummed waste, palletized material, compressed gas cylinders, asbestos, medical clinic waste, chemically contaminated articles, chemically contaminated laboratory equipment, batteries of various sizes and chemistry, and empty containers. Requisite disposal methods include incineration, treatment, landfill, reclaim, and recycling.

NREL is looking for a Subcontractor to provide for the proper packaging, documentation, transportation, and off-site disposal and/or recycling of waste items in accordance with all applicable federal, state and local regulations. NREL South Table Mountain is registered as a Small Quantity Generator (which can episodically generate Large Quantity Generator volumes of hazardous waste) and all other facilities are Very Small Quantity Generators with both the Environmental Protection Agency and the Colorado Department of Public Health and Environment.

2) Definitions:

a) CDPHE – Colorado Department of Public Health & Environment

b) DOT – Department of Transportation

c) EPA – Environmental Protection Agency

d) LDR – Land Disposal Restriction

e) NREL – National Renewable Energy Laboratory

f) SOW – Statement of Work

g) TM – Technical Monitor

h) TSDF – Treatment, Storage and Disposal Facility

i) RCRA – Resource Conservation and Recovery Act

j) SAA – Satellite Accumulation Areas

3) Description of Work:

a) General Requirements – Applicable to All Waste Management Activities

1. All work as described in the SOW must be completed by trained and certified individuals and performed in accordance with all applicable federal, state and local regulations.

2. Key staff carrying out the duties described in the SOW shall have the appropriate industry training, credentials, and years of experience to effectively carry out their respective assigned duties.

3. The Subcontractor shall have the capability to provide all necessary supplies, materials, manual material handling equipment, personal protective equipment (PPE), and vehicles to complete each waste management task as requested by the NREL Technical Monitor.

i. Necessary supplies, material handling equipment, and PPE generally include the following:

a. D.O.T. rated drums

b. Absorbents

c. D.O.T. specialty packaging (e.g., Exempt Boxes)

d. Labels

e. Markings

f. Placards

g. Manifests/shipping paperwork

h. Land Disposal Restrictions (LDRs)

i. Drum inventory sheets

j. Waste profiles

k. Emergency Response Guidebooks

l. Appropriate monitors

m. Hand tools

n. Drum sampling items

o. Personal protective equipment (safety glasses, safety shoes, appropriate gloves for prescribed waste management activities, etc.)

p. Material handling equipment (e.g., drum dollies, hand carts, pallet jacks)

4. The Subcontractor shall provide maintained vehicles with applicable registrations, documented inspections, and suitable equipment for the pickup and shipment of waste materials.

i. The prior approval of the NREL Technical Monitor is required for the use of a semi-trailer on-site.

ii. The Subcontractor must provide all motor equipment and manual material handling equipment to complete the requirements of the SOW, including forklifts and box trucks with liftgates. NREL does NOT have a forklift available for use by the Subcontractor.

5. The Subcontractor shall treat, dispose, and recycle all NREL waste at EPA-permitted TSDF facilities.

6. Some activities may require that the Subcontractor’s staff and/or lower-tier subcontractor staff meet with the NREL TM prior to performing the work to become familiar with particular buildings and/or laboratories prior to the start of work.

7. The following regulations apply to all waste management tasks at NREL facilities:

i. Federal Hazardous Waste Regulations, including but not limited to:

a. EPA Resource Conservation and Recovery Act

b. Department of Transportation Hazardous Material Regulations

c. State of Colorado Hazardous Waste Regulations

ii. NREL Requirements, including but not limited to:

a. 10 CFR Part 851, Worker Safety and Health Program

8. Upon request by any point of contact authorized under this SOW and prior to shipping waste from any NREL facility, the Subcontractor shall prepare all applicable shipping papers, LDRs, etc. (in typed or hand-written format) and present a copy to the NREL waste management staff for review.

i. The Subcontractor shall incorporate any NREL feedback (e.g., minor edits) into these documents.

ii. It is strongly preferred that the Subcontractor will provide NREL with online access to its profiling system for document submission and maintenance.

9. Housekeeping practices: all work performed at NREL facilities must use good housekeeping practices, meaning that the facility shall be left in a neat and orderly condition with everything left in the same state (or better) than the way they were found.

10. Typical Waste Streams:

i. Profiled Waste:

a. High BTU liquids (low sludge content)

b. Low BTU liquids (low sludge content)

c. Solids contaminated with unbound RCRA nanomaterials

d. Solids contaminated with unbound non-RCRA nanomaterials

e. Acids (inorganic, organic, organic/inorganic mixture)

f. Bases (inorganic, organic, organic/inorganic mixtures)

g. Oxidizing solids and liquids

h. RCRA Toxic solids/liquids

i. Non-RCRA solids/liquids

j. Non-RCRA liquids (high sludge content)

k. Used Oil

l. Sharps contaminated with RCRA metals

m. Solar Panels containing RCRA metals

n. Toxic gas abatement canisters

o. Bubblers containing organometallic substances

p. Asbestos (friable and non-friable)

q. Contaminated research equipment

r. Mercury compounds

s. Mercury debris (low subcategory)

t. Mercury debris (high subcategory)

u. Elemental Mercury

v. Bulk landfill solids (subtitle C)

w. Biosafety Level-1 (BSL-1) liquids and solids (non-RCRA)

x. BSL-2 liquids and solids (non-RCRA)

y. BSL-1 liquids and solids (RCRA)

z. BSL-2 liquids and solids (RCRA)

aa. Solidification and landfill of bulk non-RCRA liquids

bb. RCRA empty drums

ii. Labpacks (classes with or without subsidiary hazard classes)

a. Class 1 subsidiary hazard class only (benzoyl peroxide)

b. Class 3

c. Class 4.1

d. Class 4.2

e. Class 4.3

f. Class 5.1

g. Class 5.2

h. Class 6.1

i. Class 8

j. Class 9

k. Non RCRA/Non DOT Regulated solids and liquids

iii. Universal Waste (excluding electronic waste) and other items for applicable management.

a. Batteries (all classes)

b. Lamps (all types)

c. Aerosols

d. Ballasts (electronic, PCB/non-PCB)

e. Mercury thermometers

f. Mercury in manufactured articles

g. Large battery packs

h. Pressurized arc lamps

i. Capacitors

iv. Gas Cylinders

a. MAPP/propane

b. Aldridge Cylinders

c. Size - Lecture

d. Size - Small

e. Size - Med

f. D.O.T. non-flammable gas

g. D.O.T. flammable gas

h. D.O.T. toxic gas

i. D.O.T. Poison Inhalation Hazard, Zones A, B, C, and D

v. As-Needed: Other Services and Materials to be Provided

a. Transportation and disposal medical waste from NREL Clinic (regulated/ non-reg)

b. Transportation and disposal APHIS materials (case by case)

c. Transportation and disposal non-medical autoclaved sharps in red bins

d. Transportation and disposal of DEA Controlled Substances (case by case)

e. Roll off box and liner (20 yd3): delivery, rental

f. Vacuum truck services

g. Solidification and landfill of non-hazardous liquids

h. Solidification and landfill of latex paint

i. D.O.T. rated drums (reconditioned and new, open and closed-top, fiberboard, steel, poly)

j. Vermiculite

k. Hydrofluoric acid compatible absorbents

l. Exempt Boxes

m. Totes (275-gal)

b) Regularly Scheduled Waste Management Tasks (Routine Requirements):

1. NREL intends to prepare all waste (drummed, labpacked, containerized, etc.) for transportation and disposal/recycle using its own waste management staff.

i. All waste will be packaged in accordance with 49 CFR DOT Hazardous Materials Transportation Regulations in addition to any requirements set forth by a TSDF’s self-pack and waste acceptance criteria.

ii. Additionally, NREL waste management staff will prepare all required labpack drum inventory sheets, evaluation forms, and waste profiles for submittal to the Subcontractor for receiving facility approval.

2. The Subcontractor shall review and approve (or provide direction for correction) waste stream documentation in coordination with the scheduling for pickup, transportation, and disposal of all waste streams detailed in section a)10 above from NREL’s Colorado facilities. Additionally, at the request of any point of contact authorized under this SOW, the Offeror shall complete and provide for a shipment all associated Uniform Hazardous Waste Manifests, Land Disposal Restriction forms, container labels and markings.

i. South Table Mountain and Flatirons Campus Waste Tasks shall be completed on a quarterly basis at a minimum.

ii. All other NREL sites have Waste Tasks completed on a semi-annual basis (twice per year) at a minimum.

iii. Additional waste tasks may be requested by any point of contact authorized under this SOW in addition to the regularly scheduled services above.

iv. The Subcontractor shall respond to scheduling requests of all waste management tasks within 48 hours of NREL request.

v. The Subcontractor shall complete all waste management tasks requested by NREL within ten (10) business days of the NREL request, unless otherwise approved by the NREL point of contact at the time of scheduling.

3. Regularly scheduled waste management tasks include:

i. Profiling

ii. Preparation of shipping paperwork, shipping labels and Land Disposal

Restrictions (LDR)

iii. Loading and transportation of waste containers (proper segregation of materials on transport vehicles required)

iv. Disposal (or recycling)

c) As-needed Service Task Requirements:

1. On an as-needed basis, other non-routine hazardous waste and environmental response activities may be required and quoted/completed in the same turnaround times as outlined in section b) “Regularly Scheduled Waste Management Tasks” above.

2. As-needed activities may include the use of specialty equipment. Specialty equipment may include, but is not limited to, the following:

i.Vacuum trucks

ii. Roll-off containers / roll-off trucks iii.Flatbed trucks

3. As-needed services may include transportation and disposal of the following:

i.Roll off boxes for hazardous and non-hazardous landfill.

ii. Vacuum truck services for solidification and landfill of non-hazardous liquids.

iii.Flatbed trucks for hauling forklifts, other specialty equipment, or large-scale items for waste disposal.

4. As-needed services may include the provision of qualified field chemists to assist

NREL staff in the performance of onsite labpack activities at any of its Colorado facilities:

i. Characterization and packaging of chemicals and chemical waste containers in preparation for offsite transportation and disposal (completed in either 4 or 8 hour day intervals).

ii. All Chemists must have accurate and up-to-date training as outlined in section d) Key Personnel and On-Site Staffing Requirements.

5. As-needed tasks may include the following:

i. Field characterization

ii. Sampling

iii. Waste consolidation

iv. Lab Packing

v. Repacking

vi. Bulking

vii. Pumping

viii. Provision of qualified Field Chemists to assist NREL staff in the performance of routine waste container pickup and characterization from within designated NREL laboratories followed by on-site transfer to 90/180/270 day storage areas:

a. NREL research laboratories routinely generate hazardous and non-hazardous waste containers in volumes up to and including five gallons in size.

b. Individual NREL laboratories are designated as SAAs and NREL waste generator instructions detail the documentation and containerization requirements that NREL laboratory staff must follow when discarding waste material within their lab space.

ix. Provide qualified Field Technicians to assist NREL staff in the collection and packaging of universal waste lamps and used batteries:

c. NREL staff and facility workers accumulate expired mercury-containing light bulbs and used batteries (e.g., alkaline, lead/acid, nickel-cadmium, lithium ion) in designated collection points located throughout the laboratory.

d. The qualified technician shall maintain a record of universal waste accumulation start dates from the point of generation while performing the proper segregation, packaging and marking of these items for compliant shipment offsite for recycle.

e. Management of mercury-containing light bulbs may involve repackaging of lamps from collection containers into manufacturers’ boxes per DOT regulations and compliant packaging and marking of containers in preparation for offsite shipment for recycle.

f. Management of spent batteries may involve segregation by battery type, taping of battery terminals per DOT regulations and compliant packaging and marking of containers in preparation for offsite shipment for recycle.

d) Key Personnel and On-Site Staffing Requirements

1. The Subcontractor shall provide at least two (2) key personnel as primary contacts with phone numbers and email addresses.

i. Key Personnel should include at least one (1) Project Manager and one (1)

Customer Service Representative/Logistics Manager.

ii. The Project Manager shall have more than five (5) years of experience.

iii. The Customer Service Representative/Logistics Manager shall have at least two

(2) years of experience.

2. All Subcontractor employees (Field Chemists and Technicians) or lower-tier subcontractor employees working on-site at NREL must hold the following certifications/qualifications:

i. CERT: RCRA and/or company labpack training

ii. CERT: DOT Hazmat Shipper Training for onsite field chemists

iii. CERT: Hazardous waste generator training

iv. CERT: 40 Hour HAZWOPER (Hazardous Waste Operations and Emergency

Response)

v. Field Chemists: Highly preferred to have more than two (2) years of experience in hazardous waste management.

vi. Field Technicians: Highly preferred to have more than two (2) years of experience in hazardous waste management.

3. The Subcontractor’s employees and/or any lower-tier subcontractor employees who will perform services on-site at NREL may need to complete NREL-provided training prior to being authorized to work on-site. NREL-provided training includes, but is not limited to the following:

i. Site Security Training.

ii. Site Specific Subcontractor Orientation Training.

iii. Concurrence with the applicable Safe Work Permit for waste handling activities on-site at NREL.

4) Locations:

Locations may be added or removed over time as changes are made to NREL campus sites. The inclusion of additional locations will be completed via modification to the Subcontract with mutual agreement between the Subcontractor and NREL.

a) South Table Mountain Site (STM), 15013 Denver West Pkwy, Golden, CO 80401.

1. Waste Handling Facility (WHF)

2. Field Test Laboratory Building (FTLB)

3. Energy Systems Integration Facility (ESIF)

4. Science & Technology Facility (S&TF)

5. Integrated Biorefinery Research Facility (IBRF)

6. Solar Energy Research Facility (SERF)

7. Research & Innovation Laboratory (RAIL)

8. Facility Maintenance Shed

9. Bulk Storage

10. Mesa Top Buildings, 2054 Quaker Street, Golden, CO 80401.

i. Solar Radiation Research Laboratory (SRRL)

11. NOTE: All locations at the South Table Mountain Campus shown on the Site Map in section 11 below may generate waste, however those listed above are the standard pickup locations.

b) Flatirons Campus, 19001 W. 119th Avenue, Arvada, CO 80007.

1. Buildings 251, 254, 255, 256, 258, 260, A60, RDF

2. NOTE: All locations at the Flatirons Campus shown on the Site Map in section 11 below may generate waste, however those listed above are the standard pickup locations.

c) Leased Facilities

1. Denver West Site – Building 16 - 1617 Cole Boulevard, Golden, CO 80401.

i. Room 115 and Room 116.

2. ReFUEL Facility – 1980 31st St, Denver CO 80216.

3. Golden Warehouse – 16201 Table Mountain Parkway, Golden CO 80401.

d) Add Alternate Locations:

1. South Table Energy Park (STEP) - 15445 S Golden Road, Golden CO 80401.

2. STM – Energy Materials and Processing at Scale Facility (EMAPS)

3. STM – Waste Handling Facility 2 (WHF2)

4. FC – Flatirons Campus Control Center

5) Tasks

Task # Deliverable Description Due Date 1 3.b.2. STM Quarterly

Waste Management Tasks

Scheduling within 48 hours of NREL TM Request.

Completion of Tasks within 10 days of NREL TM Request.

All Tasks to be completed every 3 months or 90 calendar days (quarterly).

2 3.b.3. Other Site Semi-Annual Waste Management Tasks

Scheduling within 48 hours of NREL TM Request.

Completion of Tasks within 10 days of NREL TM Request.

All Tasks to be completed every 6 months or 180 calendar days (semi-annually).

3 3.b.4. Regular Waste Management Tasks – As- Needed

Scheduling within 48 hours of NREL TM Request.

Completion of Tasks within 10 days of NREL TM Request.

4 3.c. Variable Service Requests

Scheduling within 48 hours of NREL TM Request.

Quote provided within 48 hours of NREL TM request.

Completion of Tasks within 10 days of NREL TM approval of quote.

5 3.c.3.d. Labpack Activities

Shall be completed in either 4 or 8 hour day intervals.

6) Points of Contact:

a) The points of contact for scheduling on this subcontract are the NREL Technical

Monitor, Eric Schmitz, at (303) 275-3271, Theodore DeVito, at (303) 275-3219, and John Eickhoff, at (303) 275-3217.

b) The Subcontractor is responsible to coordinate all questions, problems, or operational technical matters of this subcontract with the NREL Technical Monitor, Eric Schmitz, at

(303) 275-3271.

7) Technical Monitor:

a) The Technical Monitor for this requirement is Eric Schmitz, eric.schmitz@nrel.gov, (303) 275-3271.

8) Environment, Safety, Health, Quality (ESHQ):

a) The Subcontractor shall submit an Environment, Safety, and Health Risk Evaluation Worksheet.

b) The Subcontractor shall provide proper personal protection equipment.

c) The Subcontractor shall attend a NREL Contractor Safety Orientation meeting with a

NREL Environment Safety, Health, Quality (ESHQ) representative.

mailto:eric.schmitz@nrel.gov

d) Prior to the commencement of on-site work activity, the Subcontractor shall provide a Health and Safety Plan to the Technical Monitor for review and acceptance by NREL’s Environment, Safety, Health and Quality Office.

9) Working Hours:

a) NREL regular business hours are 8:00am to 5:00pm., Monday through Friday except NREL recognized holidays.

b) The days designated as NREL holidays (i.e., New Year’s Day, Martin Luther King Jr.

Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day) are not NREL workdays. If a NREL holiday falls on a Saturday or Sunday, the preceding Friday or the following Monday may not be a NREL workday. The Friday after Thanksgiving is not a NREL workday.

10) Security:

a) All Subcontractor employees are to wear a NREL identification badge on their outer garment, upper portion of their body at all times while on the premises.

b) Subcontractors will not be allowed on site without badges.

c) All issued badges must be returned immediately to the Site Entrance Building upon termination of the work at NREL.

d) The Subcontractor shall comply with all safety requirements as applicable at the following website: https://www.nrel.gov/about/ehs-construction.html

11) Maps:

Please reference the maps located on the NREL website links below. See NREL TM for additional information on locations as necessary.

a) Golden STM Campus: https://www.nrel.gov/about/golden.html

b) Flatirons Campus: https://www.nrel.gov/about/flatirons-campus.html https://www.nrel.gov/about/ehs-construction.html https://www.nrel.gov/about/golden.html https://www.nrel.gov/about/flatirons-campus.html