21-Appendix - Detailed Scope of Work.pdf

Appendix - Detailed Scope of Work Airport Safety Assessment - HWO

Airport Safety Assessment - North Perry Airport (HWO)

Background and Purpose The Broward County Aviation Department (BCAD) is launching an Airport Safety Assessment initiative at North Perry Airport (HWO). BCAD is undertaking this initiative as a proactive, community-centered effort to enhance the overall safety of airport operations, airspace management, and stakeholder interactions at HWO. Conducted in alignment with Federal Aviation Administration (FAA) guidelines and industry best practices, this assessment aims to proactively identify, analyze, and address potential risks associated with ground operations, flight activities, and other factors. By leveraging data-driven analyses, on-site evaluations, and collaborative stakeholder engagement, the assessment seeks to foster a culture of safety that may minimize accidents, incidents, and operational disruptions.

North Perry Airport (HWO) Overview Located in Pembroke Pines, Florida, HWO is a designated reliever airport and was the busiest general aviation airport in Florida in 2024, with over 330,000 aircraft operations. Unique among South Florida general aviation airports, HWO features two sets of parallel runways. The airport supports a diverse range of aviation activities, including four fixed base operators, eleven flight schools, over 400 based aircraft, and two banner towing operations. Aircraft operations are limited to a maximum takeoff weight of 12,500 pounds. In addition to aviation-related services, the airport also hosts several non-aviation facilities, such as Broward College, Broward County Mosquito Control, community recreation centers, and a City of Pembroke Pines Fire Station.

Objectives BCAD seeks to engage a qualified vendor to perform the HWO Airport Safety Assessment. The selection of the vendor will be based on specialized expertise, experience in regulatory compliance, and advanced data analysis to support the following objectives:

• Assessing current conditions to pinpoint vulnerabilities in infrastructure, procedures, and human factors.

• Benchmarking against comparable airports to adopt proven safety enhancements.

• Developing actionable recommendations for mitigation strategies, such as advanced technology integrations, procedural refinements, and training programs.

• Examine the current operational environment, airport and airspace capacity for compatibility with surrounding residential communities. HWO is surrounded by residential communities on all four sides of the airport.

• Promoting community and user involvement to build trust and shared responsibility for safety.

This initiative reflects BCAD’s commitment to ensure that operational concerns are addressed with rigor, accountability, and responsiveness.

A. TASKS

Task 1. Data Collection and Review

This phase involves gathering, reviewing, and synthesizing all relevant documentation, datasets, and regulatory materials to establish a comprehensive baseline for the safety assessment. A Kick- Off Meeting will be held with BCAD Staff and HWO Tenants to introduce project team, discuss project initiative and requirements, conduct stakeholder introductions among other pertinent information.

1.1 Reference Documents

a. Review the HWO 2021 Airport Safety Assessment Report to understand previous findings, methodologies, and recommendations.

b. Analyze updates to the 2020 HWO Master Plan and Airport Layout Plan (ALP) dated Jan.

2021 to identify changes in infrastructure, operations, and possible future development.

1.2 Regulatory and Operational Framework

a. Examine BCAD’s HWO Minimum Standards and Rules and Regulations for tenant compliance. Refer to Appendix titled, 2025_TENANT_LIST_DIRECTORY_- _PUBLIC.pdf.

b. Review HWO Air Traffic Control (ATC) Procedures to examine current traffic management and coordination protocols within congested airspace. The HWO ATC Procedures will be provided upon award of contract.

c. Evaluate FAA Airport Compliance Manual for federal regulatory guidance and enforcement standards. The FAA Airport Compliance Manual is available on FAA’s website Order 5190.6B Change 3 – Airports. Vendor to confirm and apply the most current version.

1.3 Technical and Navigational Data

a. Analyze current Navigational Charts, FAA Supplements, and Instrument Procedures to assess airspace structure and approach/departure capabilities.

b. Inventory and assess Navigational Aids (NAVAIDs) for functionality, coverage, and relevance to current operations.

c. Review existing airspace and obstruction data to identify potential hazards or limitations.

1.4 Safety and Incident Records

a. Query the NTSB Accident/Incident Database for historical safety events involving HWO.

https://www.broward.org/NorthPerryAirport/AboutUs/MasterPlan/Pages/masterplan.aspx https://www.faa.gov/airports/resources/publications/orders/compliance_5190_6 https://www.asias.faa.gov/apex/f?p=100:12:::NO:::

b. Review FDOT Airfield Inspection Reports for compliance issues, maintenance records, and safety observations.

c. Compile and evaluate recent airfield Hot Spot locations that are considered potential risks for aircraft incursions or collisions that require extra caution from pilots and drivers and Runway Incursion Mitigation Studies and Initiatives that reduce and prevent runway incursions.

1.5 Operational Inputs

a. Review Standard Operating Procedures (SOPs) from flight schools or other commercial operators in operation at HWO. The referenced SOPs will be provided upon award of contract and project development.

b. Identify applicable FAA regulations related to pilot certification, aircraft airworthiness, and operational safety. Review potential for BCAD to augment the FAA’s inspection criteria. Vendor to recommend how BCAD may be able to support/augment upcoming or published inspections performed by the FAA to promote awareness, proactive measures and promote operational safety.

c. Analyze the current HWO Capital Improvement Program to understand planned development and its potential implications for aircraft activity.

1.6 Site-Based Observations

a. Conduct up to three (3) on-site inspections to validate data, observe operational practices and activity, and identify safety recommendations based on observations.

Task 2. Stakeholder Interviews and Meetings

The vendor shall engage relevant stakeholders to ensure a comprehensive understanding of operational realities, gather actionable insights, and facilitate consensus-building throughout the project.

2.1 Stakeholder Interviews

Allocate up to five (5) meetings to conduct structured in-person interviews with key operational stakeholders, including but not limited to:

a. HWO Air Traffic Control personnel

b. Flight school operators and instructors

c. Aircraft Maintenance, Repair, and Overhaul (MRO) providers

d. Aircraft fueling service providers

e. Aerial Banner operators

f. Helicopter operators

2.2 Stakeholder Engagement Activities

https://www.broward.org/NorthPerryAirport/AboutUs/MasterPlan/Documents/FINAL%20HWO%20MP%20Ch%207_Implementation%20Plan%202020_1021_CH_RevAltText.pdf

a. Promote broader engagement through facilitation of up to two (2) in-person public workshops meetings to gather community input and address concerns.

b. Attend up to two (2) in-person North Perry Airport Community Advisory Committee meetings to align priorities and findings.

c. Facilitate up to five (5) hybrid (in-person and virtual) meetings with airport tenants and users to understand operational challenges.

d. Allocate up to ten (10) hybrid (in-person and virtual) coordination meetings with BCAD to ensure alignment with county-wide aviation goals.

Task 3. Airfield Review

Assess the physical and operational characteristics of the airfield to identify safety risks and any opportunities for improvement.

3.1 Planning and Design Review

a. Evaluate updates to the HWO Capital Improvement Program for alignment with safety goals.

b. Conduct an Aircraft Fleet Mix Analysis to understand the types and volumes of aircraft using the airport.

c. Perform an Airfield/Airspace Capacity Analysis to identify the saturation points.

d. Review Airfield Design Standards considering FAA Advisory Circular 150/5300-13B updates.

3.2 Compatibility and Demand Management

Identify potential demand management strategies in coordination with ATC and flight school operators to reduce congestion and improve safety.

Task 4. Airspace Procedures and Operational Overview

Analyze airspace usage and operational patterns to identify inefficiencies and safety concerns.

4.1 Airspace Procedures

a. Conduct a Traffic Pattern Analysis for HWO to understand flow and separation.

b. Conduct analysis of potential flight patterns for both rotary and fixed aircraft.

4.2 Operational Overview

a. Assess interactions with nearby airports to understand regional airspace dynamics and potential conflicts.

b. Analyze flight track and altitude data to identify patterns, anomalies, and safety risks.

https://www.broward.org/NorthPerryAirport/AboutUs/MasterPlan/Documents/FINAL%20HWO%20MP%20Ch%207_Implementation%20Plan%202020_1021_CH_RevAltText.pdf

Task 5. Airport Safety Assessment

Develop a comprehensive safety assessment report based on all collected data, stakeholder input, and analytical findings.

5.1 Assessment Components

a. Document existing airport conditions including infrastructure, operations, and safety systems.

b. Evaluate local airspace structure and ATC procedures using current data.

c. Analyze historical operational trends to identify recurring issues or emerging risks.

d. Review aviation accidents and incidents for root causes and mitigation opportunities.

e. Summarize recent safety initiatives and assess their effectiveness.

f. Integrate findings from related studies to support recommendations.

B. FORMAT OF PREPARED MATERIAL

Presentations, findings, submittals, and documentation are to be prepared in a clear and accessible format and include reports, presentation materials, meeting agendas, meeting minutes, summary of PowerPoint presentations for briefings, meetings, and workshops.

Create presentations to include as necessary visuals like charts, infographics and myth-busting fact sheets. Materials are to be culturally sensitive and available in multiple languages (minimum English, Spanish, Creole) for HWO’s community. Provide appropriate number of handout materials for each event.

Meeting Materials for BCAD and Stakeholders Provide logistics, facilitation and engagement of events and materials, with County input, including but not limited to: venue coordination, on-site and virtual hybrid options, facilitation of individual meetings (ex. Q&A management) and post-meeting follow-ups with Q&A recaps, to maximize participation and transparency.

Meeting materials to include invitations and sign-in sheets, identification badges and comment cards, PowerPoint Presentations, presentation boards, and printed handout materials to support community engagement for at least one hundred and fifty (150) attendees per meeting.

C. PHASES, DELIVERABLES, AND SCHEDULE

After award, BCAD will issue one or more Notices to Proceed (NTP) for the following deliverables and timeframes. Time of completion may only be modified by Contract Administrator, in writing.

Total Project Completion is within 365 calendar days from issuance of First Notice to Proceed.

Phases:

1) First Notice to Proceed (NTP 1) Kick-Off Meeting of Task 1

Completion Time: 30 calendar days from issuance of NTP 1.

Objective: Introduction of project initiative, stakeholder introductions, requirements, etc.

Deliverables: Submittal of a detailed project schedule identifying milestones, record request list, identifying site visits, deliverables, and proposed meetings. Submittal of Schedule of Values in sufficient detail to serve as the basis for progress payment.

2) Second Notice to Proceed (NTP 2) Tasks 1, 2, 3 and 4

Completion Time: 180 calendar days from NTP 2.

Deliverables:

Task 1 - Data Collection and Review: Draft Safety Assessment Report in pdf format

Task 2 - Stakeholder Interviews and Meetings: Revised/updated Draft Safety Assessment Report in pdf format

Task 3 - Airfield Review: Revised/updated Draft Safety Assessment Report in pdf format

Task 4 - Airspace Procedures and Operational Overview: Revised/updated Draft Safety Assessment Report in pdf format

3) Third Notice to Proceed (NTP 3) Task 5

Completion Time: 155 calendar days from issuance of Notice to Proceed 3.

Deliverables and Sub-Completion Time(s):

a) Prepare and submit Preliminary Draft Safety Assessment Report (PDF) for internal review.

a) Completion Time: within twenty (20) calendar days from NTP 3

b) Meeting (virtual) to review the Preliminary Draft Safety Assessment Report with BCAD Staff

b) Completion Time: Internal BCAD Staff review will have up to thirty (30) calendar days for review from receipt of Draft Report.

c) Revise the Draft Safety Assessment Report based on BCAD Review and Comments.

c) Completion Time: Upon BCAD staff providing Vendor with review comments, Vendor will have fifteen (15) calendar days to incorporate feedback into the Draft Safety Assessment Report and resubmit to BCAD Staff for stakeholder circulation.

d) Prepare and Submit Revised Draft Safety Assessment Report for Stakeholder Review.

d) Completion Time: Upon issuance of Draft Safety Assessment Report to Stakeholders, Stakeholders will have up to thirty (30) calendar days for review and to provide comments to BCAD.

e) Submit Final Safety Assessment Report (PDF)

e) Deliverables: Vendor shall incorporate Stakeholder comments as applicable and in coordination with BCAD prior to finalizing the report. Vendor shall then prepare and submit Final Safety Assessment Report incorporating all comments and approvals.

e) Completion Time: Within thirty (30) calendar days of receipt of Stakeholder comments and approval from BCAD to proceed.

f) Meeting to review Final Safety Assessment Report

f) Completion Time: Within thirty (30) calendar days of BCAD receipt of Final Report.

D. REFERENCE DOCUMENTS

Document Title Access 2020 HWO Master Plan Link to Master Plan Airport Layout Plan (ALP) Pdf attachment titled, Appendix_-_HWO_ALP-

Approved_Set-01-2021 FAA Airport Compliance Manual Link FAA Airport Compliance Manual - Order

5190.6B Change 3 – Airports HWO 2021 Airport Safety Assessment Report Pdf attachment titled, Appendix_HWO-2021-

Safety_Assessment_Report_(Final) HWO Air Traffic Control (ATC) Procedures To be provided upon award of contract HWO Capital Improvement Program Link HWO Capital Improvement Program HWO Minimum Standards and Rules and Regulations

Pdf attachment titled, Appendix_- _HWO_Minimum_Standards

North Perry Airport Tenant Contact Information

– Public Use

Pdf attachment titled, Appendix_2025_ Tenant List Directory Public

NTSB Accident/Incident Database Link AIDS Search Form https://www.broward.org/NorthPerryAirport/AboutUs/MasterPlan/Pages/masterplan.aspx https://www.faa.gov/airports/resources/publications/orders/compliance_5190_6 https://www.faa.gov/airports/resources/publications/orders/compliance_5190_6 https://www.broward.org/NorthPerryAirport/AboutUs/MasterPlan/Documents/FINAL%20HWO%20MP%20Ch%207_Implementation%20Plan%202020_1021_CH_RevAltText.pdf https://www.asias.faa.gov/apex/f?p=100:12:::NO:::