21-0073_tab_R2.pdf
PDF 119 KB Posted
- Solicitation number
- 26-0110-TM
- Issued by
- Manatee County, Florida
About this file
This is a Notice of Intent to Award Bid and Bid Tabulation for fuel procurement by the School District of Manatee County, Florida under SDMC No. 21-0073-BS. The solicitation sought competitive bids for the supply of Regular Unleaded Gasoline (87 Octane), Diesel Fuel No. 2 (Ultra Low Sulfur), and Red Dye Diesel Fuel (Ultra Low Sulfur) with an anticipated annual usage of 105,000 gallons of gasoline and 575,000 gallons of each diesel fuel type. Bids were due at 3:00 p.m. on Thursday, December 10, 2020. The contract period runs from April 14, 2021 through April 13, 2024, with two renewal options: April 14, 2024 through April 13, 2025, and April 14, 2025 through April 13, 2026. Board approval for the award was granted on February 9, 2021.
Seven bidders submitted responses with pricing structured as fixed fees per gallon added to applicable federal, state, and county taxes and fees, including Federal LUST charges, Federal Oil Spill fees, Florida Excise Tax, Florida Pollution Tax, Florida Coastal Protection Tax, Manatee County Tax, and other charges such as pump-off fees, base fuel surcharges, and HAZMAT fees. The tabulation identifies bidders from multiple states including Almond Oil Company (Gainesville, Florida), Colonial Oil Industries, Inc. (Savannah, Georgia), Indigo Energy Partners, LLC (Gainesville, Georgia), Petroleum Traders Corporation (Fort Wayne, Indiana), Mansfield Oil Company of Gainesville, Inc. (Gainesville, Georgia), Palmdale Oil Company, Inc. (Fort Pierce, Florida), Pro Energy, LLC (Medley, Florida), Rogers Petroleum, Inc. (Morristown, Tennessee), and Truman Arnold Companies d.b.a. TAC Energy (Dallas, Texas). One bidder, Indigo Energy Partners, LLC, was marked as non-responsive due to an incorrectly entered pollution and coastal combined fee. Annual total evaluated prices for the remaining responsive bidders ranged approximately from $232,000 to $256,000 before Florida preference adjustments.
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Text version
NOTICE OF INTENT TO AWARD
BID ON FUEL - GASOLINE AND DIESEL SDMC NO. 21-0073-BS
CONTRACT PERIOD: APRIL 14, 2021 - APRIL 13, 2024
AWARDED BOARD APPROVAL ON FEBRUARY 9, 2021
RENEWAL 1: APRIL 14, 2024 - APRIL 13, 2025
RENEWAL 2: APRIL 14, 2025 - APRIL 13, 2026
Tabulation of Bids on Fuel - Gasoline & Diesel, SDMC No. 21-0073-BS Page 2
Bids Due: 3:00 p.m., Thursday, December 10, 2020
Bid Item
Regular Unleaded Gasoline - 87 Octane
Fixed Fee Per Gallon 105,000 5% 0.005000 $500.00 $525.00 5% -0.017200 -$1,720.00 -$1,806.00 5% -0.018000 -$1,800.00 -$1,890.00
Federal LUST 0.001000 0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) 0.001930 0.001929 0.001929
Florida Excise Tax (State Gasoline Road Tax) 0.323250 0.186250 0.184250
Florida Pollution Tax 0.020710 0.020714 0.020714
Florida Coastal Protection Tax
Manatee County Tax 0.060000 0.200000 0.199000
Total Fees Per Gallon 5% 0.411900 $41,190.00 $43,249.50 5% 0.392600 $39,260.00 $41,223.00 5% 0.388900 $38,890.00 $40,834.50
Diesel Fuel No. 2 - Ultra Low Sulfur
Fixed Fee Per Gallon 575,000 5% 0.014400 $7,885.71 $8,280.00 5% 0.009000 $4,928.57 $5,175.00 5% -0.003100 -$1,697.62 -$1,782.50
Federal LUST 0.001000 0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) 0.002140 0.002143 0.002143
Florida Excise Tax (State Diesel Road Tax) 0.332000 0.185000 0.183000
Florida Pollution Tax 0.020710 0.020714 0.020714
Florida Coastal Protection Tax 0.000000 0.000000
Manatee County Tax 0.000000 0.150000 0.149000
Total Fees Per Gallon 5% 0.370300 $202,783.33 $212,922.50 5% 0.367800 $201,414.29 $211,485.00 5% 0.352800 $193,200.00 $202,860.00
Diesel Fuel No. 2 -Red Dye - Ultra Low Sulfur
Fixed Fee Per Gallon 575,000 5% 0.024400 $13,361.90 $14,030.00 5% 0.017600 $9,638.10 $10,120.00 5% 0.005300 $2,902.38 $3,047.50
Federal LUST 0.001000 0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) (a) 0.002143 0.002143
Florida Excise Tax (State Diesel Road Tax) 0.000000 0.000000 (if Exempt)
Florida Pollution Tax 0.020710 0.020714 0.020714
Florida Coastal Protection Tax 0.000000
Manatee County Tax 0.000000 0.000000 (if Exempt)
Total Fees Per Gallon 5% (a) #VALUE! #VALUE! 5% 0.041400 $22,671.43 $23,805.00 5% 0.029160 $15,968.57 $16,767.00
Other Fees
Pump Off Fee $ 40.00 $ 75.00 $ 65.00
Base Fuel Surcharge $ 20.00 20% $ 35.00
HAZMAT Fee $ - $ - N/A
$243,973.33 $256,172.00 $240,674.29 $252,708.00 $232,090.00 $243,694.50
(a) (a) $61,931.43 $ 65,028.00 $54,858.57 $57,601.50
NotesAnnual Total
Fla.
Pref.Eval
Price
Bid PriceBid Price FL Pref.
Eval Price Annual Total Notes
FL
Pref.
Adj.
A.O.C. (Almond Oil Company)
Gainesville, FL
Colonial Oil Industries, Inc.
Savannah, GA
Bid Price
Fla.
Pref.Eval
Price
Annual Total Notes
FL
Pref.
Adj.
USAGE
FL
Pref.
Adj.
GRAND TOTAL FIXED FEE & TAXES (Gasoline & Diesel- Dyed)
GRAND TOTAL FIXED FEE & TAXES (Gasoline & Diesel- clear)
BIDDER NAME
(a) Non-
Responsive
Incorrect fee entered
Pollution &
Coastal
Combined
Pollution &
Coastal
Combined
Pollution &
Coastal
Combined
Indigo Energy Partners, LLC
Gainesville, GA
Tabulation of Bids on Fuel - Gasoline & Diesel, SDMC No. 21-0073-BS Page 3
Bid Item
Regular Unleaded Gasoline - 87 Octane
Fixed Fee Per Gallon 105,000 N/A -$0.007700 -$808.50 5% -0.003700 -$370.00 -$388.50 5% 0.003800 $380.00 $399.00
Federal LUST $0.001000 0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) $0.001926 0.001930 0.001926
Florida Excise Tax (State Gasoline Road Tax) $0.183000 0.183000 0.183000
Florida Pollution Tax $0.020710 0.020230 0.020710
Florida Coastal Protection Tax $0.000000 0.000480 0.001250
Manatee County Tax $0.199000 0.199000 0.199000
$0.001250 Inspection Fee
Total Fees Per Gallon $0.399200 $41,916.00 5% 0.401940 $40,194.00 $42,203.70 5% 0.410686 $41,068.60 $43,122.03
Diesel Fuel No. 2 - Ultra Low Sulfur
Fixed Fee Per Gallon 575,000 -$0.010200 -$5,865.00 5% 0.006200 $3,395.24 $3,565.00 5% 0.009100 $4,983.33 $ 5,232.50
Federal LUST $0.001000 0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) $0.002140 0.002140 0.002140
Florida Excise Tax (State Diesel Road Tax) $0.183000 0.183000 0.183000
Florida Pollution Tax $0.020710 0.020230 0.020710
Florida Coastal Protection Tax $0.000000 0.000480 0.000000
Manatee County Tax $0.149000 FL Local Option
Tax
0.149000 0.149000
Total Fees Per Gallon $0.345700 $198,777.50 5% 0.362050 $198,265.48 $208,178.75 5% 0.364950 $199,853.57 $ 209,846.25
Diesel Fuel No. 2 - Red Dye - Ultra Low Sulfur
Fixed Fee Per Gallon 575,000 -$0.002700 5% 0.017900 $9,802.38 $10,292.50 5% 0.014100 $7,721.43 $ 8,107.50
Federal LUST $0.001000 0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) $0.002140 0.002140 0.002140
Florida Excise Tax (State Diesel Road Tax) $0.000000 0.000000 0.000000
Florida Pollution Tax $0.020710 0.020230 0.020710
Florida Coastal Protection Tax $0.000000 0.000400 0.000000
Manatee County Tax $0.000000 0.000000 0.000000
Total Fees Per Gallon $0.021200 $12,190.00 5% 0.041750 $22,863.10 $24,006.25 5% 0.037950 $20,782.14 $ 21,821.25
Other Fees
Pump Off Fee $ 75.00 $ - $ 60.00
Base Fuel Surcharge $ 35.00 $ - $ - Included
HAZMAT Fee N/A $ - $ - Included
$240,693.50 $238,459.48 $250,382.45 $240,922.17 $ 252,968.28
$54,106.00 $63,057.10 $66,209.95 $61,850.74 $ 64,943.28
Petroleum Traders Corporation
Fort Wayne, IN
USAGE
Mansfield Oil Company of Gainesville, Inc.
Gainesville, GA
Palmdale Oil Company, Inc.
Ft. Pierce, FL
NotesAnnual Total
BIDDER NAME
GRAND TOTAL FIXED FEE & TAXES (Gasoline & Diesel- clear)
Fla.
Pref.Eval
Price
Bid Price
FL
Pref.
Adj.
NotesAnnual Total
Fla.
Pref.Eval
Price
Bid Price
FL
Pref.
Adj.
NotesAnnual Total
Fla.
Pref.Eval
Price
Bid Price
FL
Pref.
Adj.
GRAND TOTAL FIXED FEE & TAXES (Gasoline & Diesel- Dyed)
Tabulation of Bids on Fuel - Gasoline & Diesel, SDMC No. 21-0073-BS Page 4
Bid Item
Regular Unleaded Gasoline - 87 Octane
Fixed Fee Per Gallon 105,000 5% -0.020000 -$2,000.00 -$2,100.00 N/A $0.002500 $262.50 N/A -0.006800 -$714.00
Federal LUST 0.001000 $0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) 0.001929 $0.001930 0.001929
Florida Excise Tax (State Gasoline Road Tax) 0.183000 $0.183000 0.184250
Florida Pollution Tax 0.020720 $0.020234 0.020714
Florida Coastal Protection Tax 0.001250 $0.000480 0.000000
Manatee County Tax 0.199000 $0.199000 0.199000
Total Fees Per Gallon 5% 0.386899 $38,689.90 $40,624.40 $0.408144 $42,855.12 0.400100 $42,010.50
Diesel Fuel No. 2 - Ultra Low Sulfur
Fixed Fee Per Gallon 575,000 5% -0.022500 -$12,321.43 -$12,937.50 $0.015000 $0.00 -0.002500 -$1,437.50
Federal LUST 0.001000 $0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) 0.002142 $0.002140 0.002143
Florida Excise Tax (State Diesel Road Tax) 0.183000 $0.183000 0.183000
Florida Pollution Tax 0.020720 $0.020234 0.020714
Florida Coastal Protection Tax 0.000000 $0.000480 0.000000
Manatee County Tax 0.149000 $0.149000 0.149000
Total Fees Per Gallon 5% 0.333362 $182,555.38 $191,683.15 $0.370854 $213,241.05 0.353400 $203,205.00
Diesel Fuel No. 2 - Red Dye - Ultra Low Sulfur
Fixed Fee Per Gallon 575,000 5% -0.020000 -$10,952.38 -$11,500.00 $0.017500 $10,062.50 0.006400 $3,680.00
Federal LUST 0.001000 $0.001000 0.001000
Federal Oil Spill (Federal Environmental Fee) 0.002142 $0.002140 0.002143
Florida Excise Tax (State Diesel Road Tax) 0.000000 $0.000000 0.000000
Florida Pollution Tax 0.020720 $0.020234 0.020714
Florida Coastal Protection Tax 0.000000 $0.000480 0.000000
Manatee County Tax 0.000000 $0.000000 0.000000
Total Fees Per Gallon 5% 0.003862 $2,114.90 $2,220.65 $0.041354 $23,778.55 0.030200 $17,365.00
Other Fees
Pump Off Fee $ 35.00 $ 40.00 $ 50.00
Base Fuel Surcharge N/A $ - $ -
HAZMAT Fee N/A $ - $ -
$221,245.28 $232,307.55 $256,096.17 $245,215.50
$40,804.80 $42,845.05 $66,633.67 $59,375.50
Pro Energy, LLC
Medley, FL
Rogers Petroleum, Inc.
Morristown, TN
Truman Arnold Companies d.b.a. TAC Energy, Dallas, TX
Bid Price
FL
Pref.
Adj.
USAGE Bid Price
FL
Pref.
Adj.
NotesAnnual Total
Fla.
Pref.Eval
Price
Bid Price
FL
Pref.
Adj.
NotesAnnual Total
Fla.
Pref.Eval
Price
BIDDER NAME
NotesAnnual Total
Fla.
Pref.Eval
Price
"Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes."
GRAND TOTAL FIXED FEE & TAXES (Gasoline & Diesel- clear)
GRAND TOTAL FIXED FEE & TAXES (Gasoline & Diesel- Dyed)
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