Attachment 7 - Transportation and Incineration Questions and Answers RFQ 2031ZA26Q00128 Final.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- 2031ZA26Q00128
About this file
This is a Questions and Answers (Q&A) document for RFQ 2031ZA26Q00128 addressing inquiries about transportation and incineration services for disintegrated non-securities waste at the Bureau of Engraving and Printing (BEP).
The Q&A clarifies critical operational and logistical requirements for potential contractors. The material consists solely of paper products, with revised annual estimates of 1,000,000 pounds (updated from initial 156,000 pounds estimate), based on historical volumes of 1,473,900 pounds in 2024 and 1,365,480 pounds in 2025. Contractors must use enclosed 48/53-foot tractor-trailers with a maximum height of 12 feet 6 inches and length of 60 feet to transport approximately 20,000 pounds per load, single-stacked with 18 bales or C-09 boxes per trip, with approximately 120 pickup events per ordering period. The pickup location is the BEP Main and Annex Facilities at 14th & D Streets S.W., Washington, DC, with typical loading time of 20-30 minutes and contractor personnel required to remain on-site during this period. BEP provides forklifts and operators for loading; contractors must furnish all load-securing materials but may request additional straps from BEP. BEP-provided straps must be returned after delivery, and undamaged skids are encouraged to be returned. The incumbent contractor is Advant-Edge Solution of Middle Atlantic under BPA 2031ZA21A00027. BEP typically provides up to three months' advance notice for routine pickups and at least 24 hours' notice for cancellations. A mandatory site visit was scheduled for August 4, 2026, at 10:00 AM EST, and the APU 26-01 form is required for all submissions, with personnel identified as "TBD" permitted if specific assignments are not finalized.
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Questions
| Question # | Reference | Question Category | Question | Responses |
| 1 | N/A | General | We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. |
| If not brand new, could you please provide the current / previous contract number? | There is an incumbent performing these services under Blanket Purchase Agreement (BPA) 2031ZA21A00027. | ||||
| 2 | N/A | General | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. | There is an incumbent performing these services under Blanket Purchase Agreement (BPA) 2031ZA21A00027. | |
| 3 | Performance Work Statement (PWS) 1.2 | Material Pickup | The PWS describes the material as "disintegrated non-securities waste" and references shredded currency paper. Can the Government confirm whether all material consists solely of paper products? If not, please identify any additional materials that may be included in the waste stream and their estimated percentage by volume or weight. | The material consists of paper products only. | |
| 4 | Performance Work Statement (PWS) 5.2 | Material Pickup | The solicitation estimates 156,000 pounds of incineration services annually and approximately 120 transportation pickup events per ordering period. However, the PWS states that each load may consist of approximately 18 bales/C-09 boxes, with individual weights ranging from approximately 530 pounds to 1,370 pounds. Each event/pick up, based on these numbers seems to be closer to 9,000 pounds (over 1 million pounds annually). Can the Government clarify the expected average shipment weight and provide historical annual weights and pickup volumes Year to Date (2026) and for 2025? | The RFQ estimate has been updated to 1,000,000 pounds annually. See updated Section B of RFQ Amendment 0001 and the updated Attachment 5 Price List v1. The expected average weight will fluctuate due to the production section's operational schedules. The historical annual weight for 2024 was 1,473,900 pounds and for 2025 it was 1,365,480 pounds. The historical annual weight for 2026 will not be available until September 30, 2026. | |
| 5 | Performance Work Statement (PWS) 5.11 | Material Pickup | Can the Government provide additional information regarding the physical location of the loading dock, including access routes, turning constraints, and any site-specific vehicle maneuverability restrictions, if any? | The physical location of the loading dock is the Bureau of Engraving and Printing (BEP) Main and Annex Facilities, 14th & D Streets S.W., Washington, DC. 20228. A site visit has been scheduled. Offerors are encouraged to attend the site visit to confirm access routes, any constraints, measurements, maneuverability of the transport vehicle, etc. See Attachment 6 Site Visit Information for details. | |
| 6 | Performance Work Statement (PWS) 5.2.2 | Material Pickup | Can the Government describe the loading process in greater detail and, if available, provide photographs or diagrams of the loading area and loading operations specific to these pick ups? | See Attachment 2 PWS v1 dated 7/28/2026 Para 5.2.2 for loading process. There are no photos or diagrams available. However, a site visit has been scheduled and offerors are encouraged to attend. See Attachment 6 Site Visit Information for details. | |
| 7 | Performance Work Statement (PWS) 5.3 | Material Pickup | Is the Government expecting transportation using 26-foot straight trucks or 53-foot trailers? | Per Attachment 2 PWS v1 dated 7/28/2026 Para 5.3, the transportation shall be via a tractor-trailer with an enclosed trailer. The tractor-trailer shall have the capacity to take approximately 20,000 pounds and hold 18 Bales/C-09 boxes single stacked per load/trip. A 48/53-foot enclosed tractor-trailer can be received/accommodated at our receiving platform. | |
| 8 | Performance Work Statement (PWS) 5.11 | Material Pickup | a. If a 53-foot trailer is anticipated, can the Government confirm that sufficient access, maneuvering space, and loading dock clearance exist at the pickup location to accommodate such equipment? | Yes. A 48/53-foot enclosed tractor-trailer can be received/accommodated at our receiving platform. Per Attachment 2 PWS v1 dated 7/28/2026 Para 5.11, the maximum allowable height for tractor-trailers entering the BEP Annex Loading Dock is 12 feet 6 inches. The maximum allowable tractor-trailer length shall be 60 feet; vehicles exceeding these limitations will not be granted access. A site visit has been scheduled. Offerors are encouraged to attend the site visit to confirm all measurements and maneuverability of the transport vehicle. See Attachment 6 Site Visit Information for details. | |
| 9 | Performance Work Statement (PWS) 5.2.1 | Material Pickup | Are bales and/or C-09 boxes permitted to be double stacked during transportation? If so, does the Government provide onsite equipment capable of safely loading double-stacked material? | No. Per Attachment 2 PWS v1 dated 7/28/2026 Para 5.2.1, the bales and/or C-09 boxes shall be single stacked per load/trip. The materials are not permitted to be double stacked due to safety concerns of tipping over the tractor trailer during transport. | |
| 10 | Performance Work Statement (PWS) 3.5 and 5.6.1 | BEP Property | The PWS requires return of BEP property (e.g., straps, skids, etc.) following incineration activities. Can the Government provide a complete list of BEP-owned materials required to be returned and identify any materials that are not required to be returned? | Materials will be loaded onto BEP-provided skids. The Contractor shall provide all materials necessary to properly secure the load during transportation. If the Contractor requires additional load-securing straps, the Contractor may request them from the BEP. At the BEP's discretion, the BEP may provide load-securing straps as Government-Furnished Material (GFM). Any BEP-provided load-securing straps shall be returned to the BEP after delivery. While not required, the Contractor is encouraged to return any undamaged skids to the BEP after delivery. See Attachment 2 PWS v1 dated 7/28/2026 Para 3.5 and 5.6.1. | |
| 11 | Acquisition Procedures Update (APU) 26-01 | Deliverables | If the contract is 100% self-performed, is the APU 26-01 form required with the quotation submission? | Yes. It is a required submission in accordance with Section L of the Request for Quotation (RFQ). Refer to Attachment 4 of the RFQ for details. | |
| 12 | Acquisition Procedures Update (APU) 26-01 | Deliverables | For purposes of the Initial Staffing Plan required under Treasury APU 26-01, may offerors identify personnel as "TBD" where specific employee assignments have not yet been finalized at the time of quotation submission? | Yes. | |
| 13 | N/A | General | Who is the current contractor? | Advant-Edge Solution of Middle Atlantic | |
| 14 | Performance Work Statement (PWS) 5.9 | Material Pickup | Is there an established loading dock appointment process that contractors must follow? | Yes. After the contract is awarded, the COR will coordinate this process with the successful offeror. | |
| 15 | Performance Work Statement (PWS) 5.9 | Scheduling | How much advance notice is normally provided for routine pickups? | The BEP may provide up to three (3) months' advance notice for routine pickups; however, this is not guaranteed or required. | |
| 16 | Performance Work Statement (PWS) 5.3 | Material Pickup | We are interpreting the solicitation to require the Contractor to furnish a tractor and trailer capable of transporting payloads up to 20,000 pounds per shipment. Because straight trucks and box trucks cannot legally transport payloads of this size while remaining within applicable federal and state vehicle weight limits, we further interpret that these vehicle types would not satisfy the Government's transportation requirements. Please confirm our understanding is correct. | Yes, your understanding is correct. Per Attachment 2 PWS v1 dated 7/28/2026 Para 5.3, the contractor shall make pick-ups in an enclosed tractor-trailer. The tractor trailer shall have the capacity to take approximately 20,000 pounds and hold 18 Bales/C-09 boxes single stacked per load/trip. | |
| 17 | Performance Work Statement (PWS) 3.4 | Material Pickup | The PWS states that BEP will provide the forklift and operator for loading. Approximately how long does BEP require to load a typical trailer, and what is the historical average loading time? | Approximately 20 - 30 minutes. | |
| 18 | Performance Work Statement (PWS) 5.2.2 | Material Pickup | Is the Contractor's driver expected to remain on-site during loading? If so, what are the historical average and maximum wait times experienced by Contractor personnel before departing the facility? | Yes. Per Attachment 2 PWS v1 dated 7/28/2026 Para 5.2.2, Contractor personnel must remain with the truck at all times during pickups. Wait time is approximately 20 - 30 minutes. | |
| 19 | Performance Work Statement (PWS) 5.11 | Material Pickup | Please provide the loading dock height to confirm compatibility with standard over-the-road semi-trailers. | Per Attachment 2 PWS v1 dated 7/28/2026 Para 5.11, the maximum allowable height for tractor-trailers entering the BEP Annex Loading Dock is 12 feet 6 inches. The maximum allowable tractor-trailer length shall be 60 feet; vehicles exceeding these limitations will not be granted access. | |
| 20 | Performance Work Statement (PWS) 5.9 | Scheduling | If BEP cancels a scheduled pickup after the Contractor has dispatched a vehicle, what advance notice is typically provided to the Contractor? | The BEP will provide at least twenty-four (24) hours' notice of any cancellation. The Contractor shall not dispatch a vehicle if a cancellation notice is received. See Attachment 2 PWS v1 dated 7/28/2026 Para 5.9. | |
| 21 | Performance Work Statement (PWS) 3.5 and 5.6.1 | BEP Property | Please clarify what materials, if any, are expected to be returned by the Contractor following disposal, such as pallets, load securement straps, or other reusable items. | Any BEP-provided load-securing straps shall be returned to the BEP after delivery. While not required, the Contractor is encouraged to return any undamaged skids to the BEP after delivery. See Attachment 2 PWS v1 dated 7/28/2026 Para 3.5 and 5.6.1. | |
| 22 | Performance Work Statement (PWS) 3.5 | BEP Property | Is the Contractor responsible for furnishing all load securement materials, including straps, or will BEP provide any load securement equipment during loading? | The Contractor shall provide all materials needed to secure the load during transportation, including straps. Upon request and if needed, the BEP may provide additional load-securing straps. See Attachment 2 PWS v1 dated 7/28/2026 Para 3.5. | |
| 23 | Performance Work Statement (PWS) 5.11 | Material Pickup | Are there any restrictions on vehicle type, axle configuration, gross vehicle weight, or maneuverability within the BEP loading area beyond those specifically identified in the solicitation? | No. |
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