RFP - 2031ZA20R00003 US Currency Paper FINAL 19 Dec.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A

B

C

D

E

F

G

H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 8 2

N/A

7. ISSUED BY

Bureau of Engraving and Printing (BEP) - ACQUISITION 14th and C Streets SW Washington, DC 20228-0001

3. SOLICITATION NUMBER

2031ZA20R00003

one (1) via email 12:00

Millie Cortes or Tony Sixon

C. E-MAIL ADDRESS

milagros.cortes@bep.gov or antonio.sixon@bep.gov

2 - 5

16 - 17 18 - 36 74 - 82

57 - 73

47 - 48

37 - 46

19 February 2020

202 874-0494/4869

19 December 2019

49- 5679 - 15

EP001

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SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B SCHEDULE OF ITEMS AND PRICES

B.1 CONTRACT TYPE AND PURPOSE

The Bureau of Engraving and Printing (BEP) has a requirement for a Single-Award Indefinite- Delivery Indefinite-Quantity (IDIQ) Firm-Fixed Price contract for currency paper and various security paper manufactured to meet U.S. Bureau and Engraving Printing (BEP) specifications. The paper to be procured under this effort includes but is not limited to: Distinctive Currency Paper, Non-Distinctive Banknote Paper, and Distinctive Currency Test Paper to support the BEP’s effort to manufacture U.S. Currency in accordance with following material specifications: [P: CDT1, P:

CDT4, P: CDT5, P: NDBT1, P: NDBT4, P: NDBT5.]

The anticipated period of performance is 10 years which consists of one (1) five-year base period and five (5), one-year option periods that may be exercised at the sole discretion of BEP. Any issued delivery orders will be firm, fixed price (FFP).

B.2 PRICING MATRIX

B.2.2 This contract uses two tiers for the pricing of certain Line Item Numbers (LINs) that are set forth in the chart below, with a tier break point of TBD sheets per ordering period. The break point of TBD sheets is calculated by summing all sheets ordered on the LINs for Distinctive Currency Paper (all Types) for a given Ordering Period, regardless of location. Once TBD sheets are ordered in an Ordering Period all future orders of the LINs set forth below in the "Tier 1 LINs" will be ordered under their corresponding LIN in the "Tier 2 LINs" column, as set forth below. In the event the break point occurs within a load of paper, as defined by Section 6.3.15 of Attachments A, B, and C, the break point shall begin with the next full load of paper.

B.2.2 Orders for Non-Distinctive Banknote Paper (all Types) and Test Paper (all types, sizes, and configurations) are excluded from the calculation to determine the pricing tier break points. The LINS for Non-Distinctive Banknote Paper (all Types) and Test Paper (all types, sizes, and configurations) only have one price tier per Ordering Period.

B.3 PRICING OF DELIVERY ORDERS

B.3.1 The unit prices for this contract are set forth in Schedule B per ordering period. Orders shall be placed at the unit price set forth in Section B for each twelve (12) month Ordering Period of the ten (10) year Contract. Delivery orders shall be placed at the unit price set forth in Tier 1 for each ordering period until the ending quantity established for Tier 1 is ordered. Any additional Delivery orders above the ending quantity of Tier 1 shall be placed at the unit price of the Tier 2.

B.3.2 In the event Delivery Orders quantities are modified after issuance of the Delivery Order by BEP prior to the manufacture of the materials ordered, the Tier price may be re-determined, as established in the Tiers, by mutual agreement of BEP and the Contractor for future Delivery Orders placed during the remainder of the Ordering Period.

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B.3.3 In the event that the Distinctive Currency Paper ordered and received by BEP must be returned to the Contractor for replacement or credit, or in the event that the Distinctive Currency Paper ordered and received by BEP is recalled by the Contractor, the price used for the replacement or credit shall be the same Tier price established at the time the returned or credited Distinctive Currency Paper was originally ordered. The return of material ordered for replacement or credit shall not impact the calculation to establish a new Tier for the remainder of the Ordering Period.

B.3.4 At the end of each Ordering Period, a reconciliation report shall be prepared by the Contractor to establish the final price for the Distinctive Currency Paper ordered during the Ordering Period for each LIN impacted by the pricing Tiers. The Reconciliation Report shall include a summary by LIN of the quantities ordered, to include any quantity order reductions, increases, or cancellations, along with the unit prices of the orders, to establish the final quantity ordered and appropriate Tier pricing for all quantities ordered during the Ordering Period. The Reconciliation Report shall be provided to BEP within thirty (30) calendar days of the end of the Ordering Period for BEP review. Upon mutual agreement and approval of the Reconciliation Report, the Contractor shall issue an Invoice or Credit Memo as appropriate for any additional monies owed or overpaid as a result of the reconciliation.

B.4 CONTRACT MAXIMUM AND MINIMUMS--IDIQ

B.4.1 Contract Minimum: The minimum contract order quantity is the first Delivery Order (DO) including any profit/fee and is to be accomplished via the issuance of Delivery Order during Ordering Periods one (1) through then (10) of the Contract. Delivery Orders will be issued in accordance with Section B.3 above and H.3 below. This contract obligates funding for the minimum contract order quantity dollar amount as set forth above. However, the minimum contract order quantity dollar amount is not ordered at time of contract award. Funds will be obligated by the issuance of delivery orders citing applicable fiscal year and accounting data when issued.

B.4.2 Contract Maximum: It is anticipated that the maximum order quantity of this effort will not exceed 2,100,000,00 sheets over the life of the contract.

B.4.3 Ordering Period Minimum and Maximum Quantities: The minimum order quantity in sheets for each Ordering Period of the Contract is TBD. The maximum order quantity in sheets for each Ordering Period of the Contract is TBD. The annual order quantity for each Ordering Period is estimated to be TBD sheets.

B.5 ORDERING PROCEDURES

B.5.1 DELIVERY/TASK ORDER:

A Delivery Order or Task Order is the contractual instrument issued by the Government to the contractor to order work. The order for Supplies or Services Form (Optional Form 347) will be issued for each Order by a BEP Warranted Contracting Officer. The government reserves the right to issue Orders unilaterally.

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Orders placed under this IDIQ shall contain the following information:

a) Date of order.

b) Order number

c) Item number and scope of work.

d) Delivery or performance date.

e) Place of delivery or performance.

f) Packaging, packing, and shipping instructions.

g) Accounting and appropriation data.

h) Any other pertinent information.

B.5.2 AUTHORIZED USERS

Warranted Government BEP Contracting Officers are the only users to place orders under the resultant IDIQ. The resultant IDIQ will be for BEP use only.

B.5.3 LIMITS

The Contractor shall respond to the needs of the Government within five (5) working days of DOs.

In accordance with Contract Clause 52.216-19, Order Limitation, if the Contractor does not wish to provide supply requested on a delivery order, which above the minimum order and in excess of the maximum order amount as specified herein, the Contractor must submit within three (3) days of receipt of notification an explanation of non-intent.

The Contractor is not authorized to commence performance prior to issuance of the Order by the Contracting Officer.

The Contractor shall provide a breakdown of all related cost, not limited to, quantity amount, materials, services, etc..

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal contents, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the factors by which proposals will be evaluated.

Oral explanations or instruction given before award of the contract will not be binding.

This RFP in no way obligates BEP to award a contract nor does it commit BEP to pay any cost incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal BEP approvals.

Offeror is required to submit, at a minimum, an offer that conforms to the solicitation specifications with pricing for all Line Items listed in Section B, Schedule. Offeror shall price each individual line item on a firm fixed price basis. Failure to submit an offer which conforms to the solicitation specification may render the proposal unacceptable. The Government will negotiate payments based on the deliverable schedule submitted by the contractor and agreed to by the Government.

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Anticipated Ordering Period of Performance: August 27, 2020 – August 26, 2030

SEE ATTACHED SCHEDULE B

All measurements are included in the Attached Schedule B.

[END OF SECTION]

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SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 GENERAL REQUIREMENTS

(a) Background: The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. currency banknotes and other U.S.

security products. U.S. currency banknote manufacturing occurs at BEP’s District of Columbia Currency Facility (DCF) located in Washington, DC and Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

(b) Scope: The Contractor shall furnish all facilities, labor, materials and all other resources necessary to provide Type I, Type IV, and Type V Distinctive Currency Papers (DCP) in accordance with the Specifications contained within Attachments A, B, and C; and Type I, Type IV, and Type V Non-Distinctive Banknote Paper (NBP) paper in accordance with the Specifications contained within Attachments D, E, and F the terms and conditions herein.

Except for those items specifically identified as material to be furnished by the Government (see Sections H.17 and H.18 below), the Contractor shall furnish all facilities, labor, and materials to provide DCP Type I, Type IV, and Type V, and NBP Type I, Type IV, and Type V paper in accordance with the specifications contained within Attachments A, B, C, D, E, and F hereafter referred to as “the specifications”, and in accordance with the terms and conditions herein and in Attachments I, J, K, L, M, N, O, and P. The scope of this contract shall include future additional specifications, such as those necessary to incorporate potential accommodations to assist the blind and visually impaired in the denomination of currency; to incorporate security features ensuring continued counterfeit deterrence; to incorporate changes in the physical dimensions of the papers, and such paper that may be needed in support of BEP testing and evaluation needs.

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SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation, packaging, and marking for all items delivered hereunder shall be in accordance with Section 5, entitled, "Preparation for Delivery," of Attachments A, B, C, D, E, F, and Attachment I, BEP Specification L: VAB-1B, entitled "Specification for Vendor Affixed Barcode Labels for Bureau of Engraving and Printing Materials".

D.2 SAFETY

State "Right to Know" laws and 29 CFR 1910.1200, Employee Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Safety Data Sheets (SDS) for these substances. Hazard Material Information System (HMIS) data shall be provided, as required, on all packaging. Materials not meeting this requirement will not be accepted (off-loaded) by BEP.

D.3 GENERAL ITEMS – INFORMATION REQUIRED FOR SHIPMENT:

Delivery Order Number – The order number BEP assigned to the purchase order.

Shipping Address – Point from which the merchandise was shipped

Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

Customer Information – The name and telephone number of the Contracting Officer Representative (COR) to which the merchandise is being shipped

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar (End of Clause)

CLAUSE NUMBER TITLE DATE

52.246-2 Inspection of Supplies – Fixed Price AUG 1996

E.2 INSPECTION AND ACCEPTANCE

(a) Inspection, acceptance, and rejection decisions will be based upon compliance with the contract specifications and requirements. Payment constitutes acceptance and will be made in accordance with the "Prompt Payment" clause (FAR clause 52.232-25, see Section I).

(b) Accordingly, FAR clause 52.232-25, "Prompt Payment", subparagraph (a)(5)(i), is hereby modified to increase the constructive acceptance period to fifteen (15) calendar days. If the Government subsequently rejects the items and replacement cannot be effected within the contract inspection period, the Contractor may request that the contract delivery date be extended. Any extension granted will be at the mutual agreement of the parties, within the urgency of the Government's needs. Extensions are at the discretion of the Government and shall not be construed as a waiver of the requirements for timely delivery.

E.3 QUALITY ASSURANCE

(a) In accordance with Section 4.2 of Attachments A, B, C, D, E, and F of this contract and FAR clause 52.246-2, unless otherwise specified in the specifications, contract, or delivery order, the Contractor is responsible for the performance of all inspection and testing requirements as stated in the specifications for DCP and NBP (See Attachments A, B, C, D, E, and F).

Reports shall be submitted in accordance with Section F.6, Deliverables. Except as otherwise specified, the Contractor may utilize its own facilities or any commercial laboratory acceptable to the Government.

(b) The Government reserves the right to perform any inspections and tests set forth in Attachments A, B, C, D, E, and F or elsewhere in the contract that are deemed necessary to assure that the supplies conform to prescribed requirements.

(c) The Government may conduct periodic quality audits at the facilities of the manufacturer and subcontractors.

(d) Quality Management System Requirements for Subcontractors. If any of the work required under the contract is subcontracted, the Contractor shall require that the Subcontractor(s) submit to the Contractor for approval a Quality Assurance Plan which is in compliance with Section 4.1 of Attachments A, B, C, D, E, and F of this contract and Section H.24. If any of the work required under the contract is subcontracted, the Contractor shall require that the Subcontractor submit and adhere to a Quality Control Plan.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov (End of Clause)

CLAUSE

NUMBER

TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-35 FOB DESITINATION, WITHIN CONSIGNEE’S PREMISES APR 1984

F.2 PERFORMANCE PERIOD

(a) The period of performance for the Contract is from date of award until the last DO expires, no more than 11-years from the date of award. Clauses, terms, and conditions that are located in the IDIQ and govern delivery orders continue to be valid and in-force, and able to be modified if necessary, throughout the IDIQ ordering period of performance.

(b) The ordering period is date of award to 10- years from the date of award, (one (1) five-year base consisting of five (5) ordering periods and five (5), one-year option periods. The base period of performance of this indefinite delivery/indefinite quantity (IDIQ) contract shall be for a period of five years and five one year option ordering period.

It is anticipated that the actual period of performance will be as follows:

Five Year Base Ordering Period:

Ordering Period 1: 27 August 2020 – 26 August 2021

Ordering Period 2: 27 August 2021 – 26 August 2022

Ordering Period 3: 27 August 2022 – 26 August 2023

Ordering Period 4: 27 August 2023 – 26 August 2024

Ordering Period 5: 27 August 2024 – 26 August 2025

Five One Year Option Ordering Period:

Ordering Period 6: 27 August 2025 – 26 August 2026

Ordering Period 7: 27 August 2026 – 26 August 2027

Ordering Period 8: 27 August 2027 – 26 August 2028

Ordering Period 9: 27 August 2028 – 26 August 2029

Ordering Period 10: 27 August 2029 – 26 August 2030

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(c) Delivery order may continue throughout the period of performance of this IDIQ but shall be completed within 10 years from the date of award but must be completed by 11 year from date of award which is the ultimate end of the period of performance.

The ordering period of the award is limited to 10-years. Delivery orders may be issued during the ordering period specified in paragraph b. above with a maximum period of performance at the date of issuance of no more than 10 years not to exceed the Contract end date set forth in paragraph a. above. For example, delivery orders issued during Years 1 and 2 may have a five or four-year period of performance respectably, whereas delivery orders issued during Years 3, 4, and 5 will have less than a five-year period of performance and so on.

F.3 PLACE OF DELIVERY -- MULTIPLE LOCATIONS, DELIVERY ORDERS

(a) Delivery orders placed against Line Items 1001 through 9034 specified in Section B of this contract shall be delivered F.O.B. destination in accordance with the Transportation Requirements set forth in Attachment M. Specific location/place will be designated on each

DO.

(b) The following represents important delivery requirements regarding the locations that supplies may be delivered to in support of this effort.

(c) Supplies to be delivered to BEP's WCF are to be delivered to the following address:

Bureau of Engraving and Printing Western Currency Facility 9000 Blue Mound Road Fort Worth, TX 76131

(1) Receiving hours for deliveries to the BEP WCF facility are 7:00 a.m. to 2:30 p.m., Central Time, Monday through Friday; excluding U.S. Federal holidays and the BEP's Year End Shutdown (YES) Period (see Section F.5 below).

(2) The Contractor shall contact the BEP WCF Receiving Area at (817) 847-3822 or after hours at (817) 847-3831 at least twenty four (24) hours in advance to schedule all deliveries.

(d) Supplies to be delivered to BEP's DCF are to be delivered to the following address:

Bureau of Engraving and Printing Eastern Currency Facility "D" Street between 13th & 14th Streets, S.W.

Washington, DC 20228

(1) Receiving hours for deliveries to the BEP DCF facility are 8:00 a.m. to 2:15 p.m., Eastern Time, Monday through Friday, excluding U.S. Federal holidays and BEP's Year End Shutdown (YES) Period (see section F.5 below).

(2) The Contractor shall contact the BEP's DCF Receiving Section at (202) 874-2333 at least twenty-four (24) hours in advance to schedule all deliveries.

(3) For deliveries to the DCF, over-the-road vehicles having an overall height exceeding

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12 feet 6 inches (3.8 meters) empty, or an overall length exceeding 40 feet (12.2 meters) cannot be accommodated at the receiving platform.

(e) The following information should be provided when scheduling a delivery at any of the above facility locations:

Name of supplier/manufacturer

Contract/Delivery Order Number

Total number of cartons or pallets

Total weight

Date and Time of Delivery

(f) BEP reserves the right to change the delivery location of the ordered material between its facilities or to an alternate destination.

F.4 DELIVERY PERIOD

(a) The delivery period of ordered material may vary from delivery order to delivery order and each delivery order shall state the required delivery period. However, in order to meet BEP production schedules, the earliest time that delivery shall be required is as follows:

Paper Type BEP Stock Numbers

Delivery Requirement after the issuance of the respective delivery order

Type I DCP 1D000039

6D000039

30 calendar days

Type IV DCP 1D41C005

1D41C010

1D41C020

1D41C050

6D41C005

45 calendar days

Type V DCP 1D41C100 45 calendar days

Type I NBP 1NDB0039

1NDB0041

6NDB0041

30 calendar days

Type IV NBP 1NDB4041

6NDB4041

45 calendar days

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Paper Type BEP Stock Numbers

Delivery Requirement after the issuance of the respective delivery order

Type V NBP 1NDB5041

6NDB5041

45 calendar days

(b) The Government may allow a longer delivery time provided that BEP production schedules are met. At the discretion of the Government, if a longer delivery time is feasible and approved by the Contracting Officer and the COR, the respective delivery order shall provide the extended delivery date. A shorter delivery time may be requested by the Government in order to meet production schedules. The Contractor shall accommodate the Government's request, if possible.

(c) Deliveries for 32-Subject sheets of DCP will normally consist of the following:

(1) Type I - 1 trailer, 30 loads per trailer, and 20,000 sheets per skid, for a total of 600,000 sheets.

(2) Type IV - 1 trailer, 27 loads per trailer, and 20,000 sheets per skid, for a total of 540,000 sheets.

(3) Type V - 1 trailer, 27 loads per trailer, and 16,000 sheets per skid, for a total of 432,000 sheets.

(d) Deliveries for 50-Subject sheets of DCP will normally consist of the following:

(1) Type I - 1 trailer, 34 loads per trailer, and 10,000 sheets per skid, for a total of 340,000 sheets.

(2) Type IV - 1 trailer, 34 loads per trailer, and 10,000 sheets per skid, for a total of 340,000 sheets

F.5 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the U.S. Federal holidays that can be found on the U.S. Office of Personnel Management's website at: https://www.opm.gov. However, the Presidential Inauguration Day is applicable only to BEP's DCF.

(b) BEP's YES period typically occurs December 25th through January 1st of each year.

F.6 DELIVERABLES

(a) DCP

(1) The Contractor shall provide the following deliverables with each shipment, with the exception of the Monthly Verification Report. These deliverables shall be submitted with each shipment of material that they represent and shall be marked to the attention of the Contracting Officer's Representative (See Section G.2 below). The required deliverables are as follows:

(i) Samples - As described in Section 3.8.3 of Attachments A, B, and C.

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(ii) Certificate of Conformance - As described in Section E.1 (See FAR clause 52.246-

15) of the contract, and Section 4.3.1 of Attachments A, B, and C.

(iii) Monthly Sheet Count Verification Report - As described in Section 4.3.2.3 of Attachments A, B, and C.

(iv) Test Data Reports - As described in Section 4.3.2.1 of Attachments A, B, and C. The COR shall be authorized to make changes on the frequency of the submission of Inspection and Testing Reports.

(2) The Contractor shall provide the following deliverables as specified elsewhere in this contract:

(i) Monthly Report of Distinctive Features Usage. As described in Section III of the Accountability Requirements, Attachment N.

(i) Monthly Report of Production and Reconciliation. As described in Section III of the Accountability Requirements, Attachment N, for those U.S. securities identified by the COR.

(ii) Monthly Results of Physical Inventories. As described in Section III of the Accountability Requirements, Attachment N, for those U.S. securities identified by the COR.

(ii) Corrective Action Report. As described in Section H.26 below.

(iii) Security Thread Verification Report. As described in Section H.19 below.

(iv) Government Furnished Material (GFM) Verification of Receipt Report. As described in Section H.19 (d) below.

(v) Product Traceability Program Plan. As described in Section H.28 below.

(vi) Ordering Period Reconciliation Report. As described in Section B.3.4(d).

(b) NBP

(1) The Contractor shall provide the following deliverables with each shipment, with the exception of the Monthly Verification Report. These deliverables shall be submitted with each shipment of material that they represent and shall be marked to the attention of the Contracting Officer's Representative (See Section G.2 below). The required deliverables are as follows:

(i) Certificate of Conformance - As described in Section E.1 (See FAR clause 52.246-

15) of the contract, and Section 4.3.1 of Attachments D, E, and F.

(ii) Test Data Reports - As described in Section 4.3.2.1 of Attachments D, E, and F. The COR shall be authorized to make changes on the frequency of the submission of Inspection and Testing Reports.

(2) The Contractor shall provide the following deliverables as specified elsewhere in this contract:

(iii) Monthly Report of Production and Reconciliation. As described in Section III of the

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Accountability Requirements, Attachment N, for those U.S. securities identified by the COR.

(iv) Monthly Results of Physical Inventories. As described in Section III of the Accountability Requirements, Attachment N, for those U.S. securities identified by the COR.

(v) Corrective Action Report. As described in Section H.26 below.

F.7 EFFECTIVE PERIOD OF CONTRACT -- ORDERING

(a) The effective period(s) for placing delivery orders under this contract is/are as follows:

Ordering Period Effective Period Last Delivery Date

Ordering Period 1 Twelve (12) months to begin upon the date of Contract Award

Ninety (90) days after the expiration of the Ordering Period

Ordering Periods 2 through 9

Twelve (12) months to begin upon the completion of the prior Ordering Period

Ninety (90) days after the expiration of the Ordering Period

Ordering Period 10 Twelve (12) months to begin upon the completion of the Ordering Period 9

One Hundred-Eighty (180) days after the expiration of the Ordering Period

(b) The fill-ins in the "Ordering" clause (FAR clause 52.216-18, see Section I-), are completed by insertion of the above "effective period" dates.

(c) The "latest delivery" dates shown above are the dates after which the Contractor is not required to make deliveries on delivery orders placed during the corresponding effective period. These dates complete the fill-ins in the "Indefinite Quantity" clause (FAR clause 52.216-22, see Section I.

F.8 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the BEP of any delivery schedule or date or of any rights or remedies provided by law under this contract.

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F.9 SMALL BUSINESS SUBCONTRACTING PLAN REPORTING

In the event any subcontracting is contemplated, the Contractor (and applicable subcontractor(s)) is required to submit a Small Business Subcontracting Plan Report pursuant to FAR 19.704 (a)(10) at the task order level. See FAR 19.704 (a)(10) for specific details for submission of the required report. If subcontracting is applicable, the report should be submitted following the delivery schedule at FAR 19.704 (a)(10)(iii)(A).

F.10 IDIQ MANAGER OR PRIMARY POINT OF CONTACT (POC)

The Contractor must provide the central management necessary to fulfill all the requirements of the contract. The Contractor must designate an IDIQ Manager or the primary point of contact whom BEP may contact for procedural and substantive matters. The Contracting Officer has determined that the IDIQ Manager/POC is not necessary or required to be engaged on a full-time basis and will not be designated as key personnel. The IDIQ Manager/POC is the principal liaison between the IDIQ COR and the contractor related to IDIQ Contract matters.

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

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(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.” (End of clause)

G.3 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

G.4 LIMITATIONS

The COR is not empowered to award, agree to, or sign any Contract (including delivery orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the Contract schedule, funds, scope or rate of utilization of Level of Effort. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules will be made only by the Contracting Officer.

G.5 CONTRACTUAL PROBLEMS

Contractual problems of any nature that may arise during the life of the Contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Department of the Treasury Acquisition Regulation). The Contractor and the COR will bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining Contract scope and interpreting Contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract.

Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and Contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority. Failure by the Contractor to report to the Contracting Officer any action by the Government to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor’s right to any claims for equitable adjustments.

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a requirement to provide a Single-Award Indefinite/Delivery Indefinite Quantity (IDIQ) contract. Any issued delivery orders will be firm, fixed price (FFP).

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the BEP unless furnished or agreed to in writing by the Contracting Officer.

H.3 ORDERING AUTHORITY AND PROCEDURES

(a) Orders under this contract shall be issued by warranted COs of the following activity:

Bureau of Engraving and Printing, 14th and C Streets, S.W., Washington, DC 20228-0001.

All orders will be placed in writing using Optional Form 347 or another form deemed acceptable by BEP. At a minimum, each order will contain the required information in accordance with FAR subpart 16.505(a)(7). Delivery orders shall be sent to the Contractor by an acceptable means of transmission (e.g. fax, e-mail). The issuance date of a delivery order for this contract shall be the date of the transmission.

(b) BEP may place multiple delivery orders under this contract during each ordering period of the contract. Delivery orders shall be placed at the unit price set forth for each ordering period in accordance with the terms and conditions established in Schedule B.

H.4 POST AWARD MEETING

The BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance.

H.5 CONTRACTOR PUBLICITY (DTAR CLAUSE 1052.210-70) (AUG 2011)

The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the BEP shall consider institution of all remedies available under applicable law, including 31 U.S.C. 333, and this contract. Further, any violation of this provision may be considered during the evaluation of past performance in future competitively negotiated acquisitions.

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H.6 NON-DISCLOSURE OF NON PUBLIC INFORMATION & DATA

(a) The Contractor agrees that all information provided by representatives of the BEP, either prior to contract award or during the performance of the contract, concerning the design, manufacture, processing or transporting of United States currency is BEP proprietary non-public information. Such information will be shared only with employees or agents of the company having a need to know, and will not be disclosed to other persons without the written consent of the CO.

(b) Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract.

(c) To the extent that any of the embossing dies or watermark-forming devices containing the portraits is required pursuant to an investigation conducted by duly authorized law enforcement or judicial authorities, the Contractor agrees to make such materials available for such purpose.

(d) When work performed under this contract requires the Contractor to provide BEP with data, business or technical documentation, or other information deemed proprietary or confidential by the Contractor, the Contractor's obligation to provide such information shall be conditioned upon the parties agreeing upon measures to protect the proprietary nature of the data, documentation, or other information at issue. The parties will exert reasonable efforts to negotiate such measures.

(e) The Contractor and BEP shall be execute a Non-Disclosure Agreement (NDA), Attachment Q, signed by the appropriate BEP and Contractor officials with the requisite authority, on protective measures for BEP and Contractor proprietary or confidential information at time of Contract Award.

H.7 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the BEP may terminate the contract for default, debar the Contractor

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(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

H.8 DISCLOSURE OF CONFLICTS OF INTEREST

(a) It is the BEP policy to award contracts to only the Offeror whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(b) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the Offeror's technical proposal. Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(c) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and/or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(d) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(e) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(f) The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant

RFP No. 2031ZA20R00003 | P a g e 21 of 82 information known to BEP, will be used to determine whether a conflict of interest exists or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract. If the Contracting Officer determines that it is in the best interest of the BEP to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

(g) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the BEP.

H.9 CONTRACTOR FACILITY SITE VISITS

(a) BEP Personnel Site Visits: The BEP intends to make periodic scheduled and unannounced site visits to the Contractor manufacturing facilities to conduct security, quality, and accountability audits, and inspections. Inspections will focus on personnel, product manufacturing, and product physical security, information technology security, business continuity, and other areas as appropriate. Audits will focus on ensuring compliance with the Contractor’s BEP-approved Quality Management System, the accountability inventory controls for Government Furnished Materials and Equipment, and for all distinctive security products and materials. Inspectors and auditors will follow a structured methodology to assess compliance against the Contractor’s BEP-approved Security Plan, Transportation Plan, Accountability Plan, and Quality Management System.

(b) Non-BEP Personnel Site Visits: The written consent of the Contracting Officer shall be required prior to authorizing any visitor to the Contractor manufacturing facilities who does not possess a BEP favorably adjudicated background investigation and who may in the course of their visit to the Contractor manufacturing facility come in contact with, or be exposed to, U.S. securities as defined in Section H.14 and 15 or the BEP proprietary, non-public information defined in Section H.6, except those visitors who are current employees of the Federal Reserve Board of Governors, U.S. Secret Service, or the Currency Technology Office of the Federal Reserve Bank of Richmond.

H.10 SECURITY INCLUSION FOR DCP

The Contractor shall bind itself to manufacture this distinctive paper for the United States BEP only. All paper manufactured under this contract, BEP furnished material (i.e., distinctive security materials) and any other security devices or…