2026_Ballistic_Door_Scope_of_Services.docx

SPPD Ballistic Doors Scope of Services

Scope of Work for Services

1. Scope of Work

Contractor shall provide all labor, materials, supervision, tools, equipment, double automatic door openers, and battery-powered ADA remote pushbuttons, door hardware, ADA automatic door signage, and vehicles necessary to complete the installation of the ballistic door system (the Work) in the main lobby of the St. Petersburg Police Department Headquarters Building (1301 1st Ave. N., St. Petersburg, FL 33705).

2. Term of Agreement

This is a one-time installation contract, effective from the project start date until the Facility Manager's final acceptance.

3. Minimum Qualifications

At a minimum, Contractor must meet the following qualifications:

a. Contractor must be in the business of providing construction and installation services for ballistic wall and door systems as described herein for a minimum of 5 years.

b. Provide qualified, certified/trained/licensed employees to conduct the work.

c. Must have the ability to obtain the minimum insurance requirements set forth in this Agreement.

d. Own or have immediate access to the tools and equipment required to provide services.

e. Be able to provide services without the use of subcontractors.

4. Contractor Responsibilities

At a minimum, Contractor shall provide and meet the following responsibilities:

a. Contractor shall provide a single point of contact (Account Manager) to administer the Agreement

b. Contractor will provide all materials and labor to fully install a complete ballistic door system in the Police Headquarters Building's main lobby.

a. Contractor will ensure that the ballistic door system can withstand UL 752 – Level 4 – UL Listed – File BP844 .30 Caliber Rifle Lead Core Soft Point (.30-06 Caliber) No Spall, No Penetration.

b. Contractor shall provide all materials required to install a complete ballistic door system in the Police Headquarters Building's main lobby.

c. Contractor will provide the Facility Manager, in advance of commencing the work, with a schedule to complete the ballistic door system project.

d. Access to St. Petersburg Police Department buildings

(1) Contractor employees are required to successfully pass the following required background checks, performed by the City of St. Petersburg Police Department, prior to arriving on site to perform services:

(a) Criminal Justice Information Services (CJIS) Training

(b) Background check

(2) Contractor employees completing the work will be provided with a contractor visitor pass card. The visitor pass card must always be worn while working in and around police facilities.

(3) Contractor employees completing the work shall sign in upon entry to complete services and sign out each time upon exit.

(4) Contractors will ensure that they will not allow unauthorized persons entry, escort contractor employees, the public, or any other person into police facilities.

2. City’s Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

a. City shall provide a single point of contact (Facility Manager) to administer the Agreement.

b. Facility Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

c. City Project Manager will coordinate access to the building (interior and exterior) with the Contractor.

d. City shall provide the contractor with reasonable access to police buildings upon the successful passing of police contractor security background investigations.

6 Account Management

Contractor shall provide an Account Manager, who will be readily available during normal business hours to administer the Agreement. The contractor is responsible for notifying the city of any changes in the account manager or contact information. Account Manager’s responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

7 Summary of Total Service Charges and Fees

Contractor shall furnish the Procurement and Supply Management Department, when requested, a detailed summary of purchases, charges, and fees in electronic spreadsheet format. The summary shall include an itemized description of the products and services delivered, along with the dollar amount and quantity of each. Failure to provide this information within seven (7) business days following the request may result in the Contractor being found in default.

8. Project or Servicing Schedule (“Delivery”)

Upon awarding the contract, the contractor and account manager shall meet with the police representative(s) to review in detail all deliverables related to this contract.

9. Maintenance Schedule

Contractor will provide services during regular business hours, 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding city holidays. The Contractor will schedule dates and times for providing services with the Facility Manager. Services will be provided at the location(s) described in service location (See Appendix “A”), per the servicing schedule described herein.

10. Quality Assurance

The Facility Manager will conduct inspections at various times during the service to ensure the contractor is providing appropriate levels of service in accordance with the contract.

11. Training and Support

If new products, materials, electronics, and/or programming are implemented as a result of the work, the contractor will provide appropriate training, documentation, materials, and any other items needed to support installation.

13. Safety

a. Contractor shall be responsible for ensuring that Contractor’s staff follow all established safety regulations pertaining to the work to be performed per OSHA and/or City standards.

b. Contractor’s employees will keep doors closed and always locked while servicing facilities.

c. Contractor is to supply all Personal Protective Equipment (PPE).

d. Contractor to furnish the police Facility Manager with all applicable Safety Data Sheets prior to bringing chemicals/products on site. The Facility Manager reserves the right to refuse materials deemed hazardous.

e. All hazardous materials shall be removed from the site and disposed of, in compliance with all local, state, federal, and national rules, codes, and regulations.

14. Training

Contractor shall provide all job- and safety-related training required for its employees. Safety training shall instruct employees on the proper and safe use of required safety equipment, general job safety procedures, and material-handling requirements.

15. Cooperation between Contractors

The City reserves the right to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are set within the limits of any one project, each contractor shall conduct its work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved assumes all liability, financial or otherwise, arising from its contract. Contractor shall protect and save harmless the City from all damage or claims that may arise because of inconvenience, delays, or loss experienced by Contractor because of the presence and operations of other contractors working within the limits of the same project.

16. Service Rendering Facility

a. City reserves the right to inspect the business location and any other business location the Contractor may operate prior to award of a contract and, upon reasonable notice, to inspect the business location at any time during the term of this contract.

b. Contractors shall provide access to all testing, storage, operations, and other areas, as requested by the City's representatives.

c. City reserves the right to conduct an on-site inspection of any subcontractor facilities prior to award and during the term of the Agreement.

d. Contractor and its subcontractors shall notify the city, in writing, within 30 days of any relocation of its service.

17. Addition and Deletion of Service Locations

a. City reserves the right to add or delete service locations at any time during the term of the Agreement. The Contractor shall visit the new sites and provide a quote for the service(s) within five business days of the City's request. Upon written approval from the City, Contractor shall begin servicing new locations within 10 business days of the date of the written notice. Written notice shall be made via electronic Purchase Order from the Procurement and Supply Management Department.

b. Contractor shall provide services at all requested City locations, including but not limited to City facilities which are managed by third-party firms. Upon the management firm's request, Contractor shall provide services, billed to the third-party management firm, at the same prices extended to the city under this Agreement.

18. Suspension of Service

The City may temporarily suspend services at specific sites throughout the term of the Agreement at its sole discretion. Sites may suspend service upon five (5)-day advance written notification to the Contractor. Contractor shall deduct charges for the suspended site from its invoices, prorated based on the current monthly cost, until service is resumed by written notification from the City. Contractor shall resume service within 72 hours of written notification.

19. Conditions for Acceptance

Upon completion of all the work and services required by the contract pursuant to the City’s satisfaction and at the City’s sole discretion, the City will issue a written notice of the Work, in accordance with the Terms set forth in the Agreement.

23. Ownership of Deliverables

All deliverables, materials, drafts, and any fixture, set-up, or tool created specifically to produce the work (“Work”) developed by the Contractor pursuant to this agreement shall become the sole and exclusive property of the City of St. Petersburg upon acceptance and payment. Contractor shall transfer and assign to the City all rights, title, and interest in and to the Work.

24. Transition Requirements Prior to the expiration of the Agreement, Contractor shall work with the City to ensure there is no interruption or reduction of service should the Contractor be required to end its services to the City. If a new contractor is awarded after the expiration of this Agreement, or if the Agreement is terminated early for any reason, Contractor shall coordinate and cooperate with the newly selected contractor and the City to minimize disruptions to services.

[General Conditions for Services will include orders, invoices, payment, background checks, vendor performance, etc.]

B-1 Rev (2/26)

B-6 Rev (2/17)