2026_86_Attachments_B-D.docx

Attachment B: Responder Declarations The undersigned certifies, to the best of their knowledge and belief, that:

A. Authorized Signature. This Declaration is signed by the appropriate person(s), with the authority to contractually bind the Responder, as required by applicable articles, bylaws, resolutions, minutes, and ordinances.

B. Eligibility.

· Responder must demonstrate a minimum of three (3) years of experience providing community navigation, case management, resource coordination, victim advocacy, outreach, or comparable direct human services.

· Responder must demonstrate a minimum of three (3) years of experience providing services to culturally diverse communities.

· Responder must be able to provide three (3) full-time Resource Navigators, including at least two (2) bilingual Resource Navigators fluent in a language commonly spoken by South Minneapolis residents.

· Responder must demonstrate a minimum of three (3) years of experience collaborating with community-based organizations, government agencies, healthcare providers, or other multidisciplinary partners to coordinate services.

C. Proposal Response. The information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be grounds for disqualification from the award as well as subject the Responder to suspension or debarment proceedings as well as other remedies available by law.

D. Time Allocation and Award. If awarded a contract under this RFP, the Responder certifies that the time, resources, and funds allocated in the proposal will be dedicated exclusively to the activities outlined in the proposal and will not be used for or overlap with any other programs, projects, or funding sources. The Responder agrees that any funds received under this contract will be exclusively applied to the agreed-upon scope of work and will not be utilized for any other purpose or project.

E. Legal Assessment. The undersigned certifies that, within the last seven (7) years:

1. The Responder has not had any lawsuit(s) filed against it, including but not limited to lawsuits related to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprise (DBE) issues, or contractor disputes over payment. If any such lawsuit(s) have been filed, details of the lawsuits, including the nature and status of the proceedings, have been disclosed.

2. The Responder attests that it has not filed for bankruptcy.

3. The Responder does not have any violations of Federal or State criminal law involving fraud, bribery, or gratuity violations that could potentially affect the award. If any such violations exist, they have been disclosed, including details of the nature and status of these violations.

F. Non-Collusion Certification.

1. The Proposal has been arrived at by the Responder independently and has been submitted without collusion and without any agreement, understanding or planned common course of action with any other vendor designed to limit fair or open competition; and

2. The contents of the Response have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any other individual prior to the due date and time of this Solicitation. Any evidence of collusion among Responders in any form designed to defeat competitive responses will be reported to the Minnesota Attorney General for investigation and appropriate action.

G. Organizational Conflicts of Interest. To the best of Responder’s knowledge and belief, and except as otherwise disclosed, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when, because of existing or planned activities or because of relationships with other persons,

1. the Responder is unable or potentially unable to render impartial assistance or advice to the City;

2. the Responder’s objectivity in performing the contract work is or might be otherwise impaired; or

3. the Responder has an unfair competitive advantage.

If after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing must be made to the City which must include a description of the action which the Responder has taken or proposes to take to avoid or mitigate such conflicts. If an organizational conflict of interest is determined to exist, the City may, at its discretion, cancel the contract. In the event the Responder was aware of an organizational conflict of interest prior to the award of the contract and did not disclose the conflict to City, the City may terminate the contract for default. Organizational conflicts of interest terms apply to any subcontractors for this work.

H. Reimbursement and Payment Terms. The undersigned certifies that the Responder understands and agrees that an awarded contract operates on a reimbursement-only basis for expenses related to services actually provided, and that the City does not provide advance funding, upfront payments, or cash advances of any kind. The Responder further certifies that:

1. The Responder has the financial capacity, cash flow, and reserves necessary to cover all program expenses, including payroll and operating costs, in advance of submitting invoices for reimbursement;

2. The Responder understands that, pursuant to Minn. Stat. § 471.425, the City's standard payment period is thirty-five (35) days from the date of receipt of a proper, complete invoice, and agrees to operate under this timeline; and

3. The Responder agrees to comply with all applicable invoicing, documentation, and reporting requirements, including providing cancelled checks or payroll receipts for personnel expenses, and receipts for non-personnel expenses, set forth in this RFP as a condition of reimbursement, and understands that incomplete or noncompliant submissions may delay or result in denial of payment.

4. The Responder acknowledges that the City reserves the right to deduct overpayments from future payments.

By signing this form, Responder acknowledges and certifies compliance with all applicable requirements indicated above.

Responder Name: Signature: Printed Name: Title: Date: Phone Number: Email Address:

Attachment C: Proposal Cover Sheet

Name of Responder:

Responder Address:

Responder Telephone Number:

Contact Person Name:

Contact Person Title:

Contact Person Telephone Number:

Contact Person Email address:

Submission Checklist (Please submit all documents as ONE PDF in e-supplier)

· Responder Declarations: Completed Attachment A

· Cover Sheet: Completed Attachment B

· Project Narrative Questions: Completed Attachment C (no more than ten (10) pages)

· Cost Proposal/Budget Narrative: Completed Attachment D

NOTE: If there are additional staff who should receive award notifications, include their names and contact information on your cover sheet. The City is not responsible for any delays in notifications caused by incorrect or missing information.

Attachment D: Cost Proposal/Budget Narrative

All proposed expenditures must comply with the public purpose doctrine under Minnesota law, which requires that public funds be used only for purposes that primarily benefit the public rather than private individuals or entities. Responders must ensure that each budget line item reflects a direct, demonstrable public benefit consistent with the scope of services outlined in this RFP, and must avoid any expenditure that would primarily benefit a private individual, employee, or subcontractor without a corresponding public purpose. The Cost Proposal must include one budget table that reflects the total projected costs for the entire initial two (2)-year contract term. Annual budget breakdowns are not required.

PERSONNEL EXPENSES

Personnel Name

Resource Navigator 1

Personnel Name

Resource Navigator 2

Fringe Benefits

INDIRECT EXPENSES (not to exceed 15% of Total Direct Costs) Responders may not charge the same administrative costs to both direct and indirect cost categories, or to other programs

Total Program Budget

Personnel Table The positions provided above reflect the minimum staffing model required under this RFP. Responders must propose three (3) Resource Navigators to provide community navigation services in accordance with the Scope of Services. Responders shall identify the staff assigned to each Resource Navigator position, including the applicable hourly rate, required program hours, and total amount charged to the program.

Indirect Expenses Indirect expenses include costs incurred for common or joint objectives that cannot be readily identified with a single program or activity, such as general administrative overhead, shared organizational infrastructure, or costs benefiting multiple programs. The City of Minneapolis will accept proposal budgets with a de minimis indirect cost rate of up to 15%. Proposed indirect rates above 15% will not be considered unless otherwise organizations submit a previously established indirect cost rate agreement (such as a NICRA with the federal government) that justifies the proposed rate. While organizations do not need to submit a cost allocation breakdown to justify the proposed de minimis rate, all indirect expenses submitted for reimbursement invoiced under the de minimis rate must be allowable expenses supported by appropriate documentation.

Prohibited Expenses The following expenses are not eligible for reimbursement under any resulting contract unless expressly authorized by the City in writing:

· Alcohol

· Tobacco or nicotine products

· Cannabis or cannabis-related products

· Firearms, weapons, ammunition, or related items

· Direct cash assistance to participants

· Gift cards, gift certificates, prepaid debit cards, or other cash-equivalent incentives

· Computers, laptops, tablets, monitors, printers, telephones, cell phones, or similar office technology that exceed the life cycle of the anticipated contract

· Vehicle purchases

· Furniture and major office equipment

· Capital improvements, building renovations, or construction costs

· Entertainment expenses

· Fundraising expenses

· Political activities or lobbying expenses

· Religious worship or proselytizing activities

· Fines, penalties, or fees

· Expenses related to legal settlements or judgments