2025-2026_VSA_First_Responder_Official_Calendar_-_Updated_2-18-25.pdf
PDF 195 KB Posted
- Attached to
- First Responder Supplies and Equipment
- Solicitation number
- 26-02-0523
- Issued by
- Virginia
About this file
This document is a comprehensive procurement calendar for the Virginia Sheriffs' Association (VSA) 2025-2026 First Responder Supplies and Equipment Procurement Program, covering two bid opportunities (Bid 25-01-0524R and Bid 26-02-0523). The solicitation timeline spans from February 13, 2025, to June 20, 2025, with key milestones including vendor registration, draft bid package reviews, a pre-bid conference on March 18, 2025, via Zoom, and the primary bid period open from May 1, 2025, to May 23, 2025, at 12 noon EST. Vendors must submit bids electronically through VendorLink, with the contract awards and effective dates set for June 20, 2025, covering the period from June 20, 2025, to June 19, 2026.
The procurement process requires vendors to provide comprehensive documentation, including manufacturer certifications, insurance certificates, and five government references, with at least one from a Virginia public body. Vendors must offer a minimum 6% discount off manufacturer's suggested retail price (MSRP) and include a 0.75% commission fee. The program is designed as a cooperative purchasing contract open to public bodies nationwide, covering an extensive range of first responder equipment across 472 line items, including adapters, ballistic shields, cameras, communications equipment, cybersecurity solutions, drones, firearms, medical supplies, personal protective equipment, software, tactical robots, technology hardware, training systems, and uniforms. The VSA reserves the right to award the contract in whole or in part, with vendors required to demonstrate financial competency and maintain a drug-free workplace.
View the file
Other files
Show all 24
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Start Date Due Date
VSA Publishes Solicitation for Vendors February 13, 2025 February 13, 2025
Vendor Registration - All bidders must create an account with VendorLink and be listed as
"Planholder" prior to the bid period opening .
February 13, 2025
April 30, 2025 at 5:00 pm EST
VSA Provides Rollover Agreement to Current Contract Holders February 13, 2025 February 13, 2025
VSA Publishes Invitation for Bid Announcement Publication and Advertisement February 19, 2025 February 19, 2025
VSA Publishes NAPC Advertisement February 19, 2025 February 19, 2025
VSA Publishes Newspaper Advertisement February 19, 2025 February 19, 2025
Deadline for Current Contractors to Submit Signed Rollover Agreement or Confirmation to not
Rollover to VSA (amartin@virginiasheriffs.org) February 26, 2025 February 26, 2025
Start Date Due Date
"Add/Delete" Form due to VSA (amartin@virginiasheriffs.org) - Requests for any products that need to be available for bidding for the 2025-2026 contract year. This form is available in
VendorLink within the "Documents" section of Bid 26-02-0523.
February 26, 2025 February 26, 2025
Deadline for Vendors to Submit Pre-Bid Conference RSVP to Anna Martin at amartin@virginiasheriffs.org - Meeting materials will be provided to all who RSVP March 10, 2025 March 10, 2025
VSA Publishes First Draft Bid Package available in VendorLink for Vendor Review March 11, 2025 March 11, 2025
Pre-Bid Conference for all Vendors - Meeting will be held via Zoom.
March 18, 2025 at 2:00 PM EST
March 18, 2025 at 4:00 PM EST
Deadline for Vendors to Respond to the VSA (amartin@virginiasheriffs.org) regarding the First
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-02-0523 - This response is for any additional changes that need to be made to the list of products included in the First Draft Bid
Package that will go out to bid.
March 20, 2025 March 20, 2025
Start Date Due Date
VSA Publishes Second Draft Bid Package available in VendorLink for Vendor Review April 3, 2025 April 3, 2025
Deadline for Vendors to Respond to the VSA (amartin@virginiasheriffs.org) regarding the Second
Draft Bid Package - All responses must be submitted using the "Add/Delete" Form which is available in VendorLink within the "Documents" section of Bid 26-02-0523 - This response is for any additional changes that need to be made to the list of products included in the Second Draft
Bid Package that will go out to bid.
April 10, 2025 April 10, 2025
Start Date Due Date
VSA Finalizes List of Supplies and Equipment Eligible for Bidding under Bid 26-02-0523 -
Published in VendorLink April 25, 2025 April 25, 2025
Bid Period Open - All bidding for Bid 26-02-0523 must be completed within VendorLink to be considered .
May 1, 2025
May 23, 2025 at 12 noon EST
Deadline for Current Contractors to Submit Rollover Price Increase Requests, Model Name
Change Requests, and Item Withdraw Requests to the VSA (amartin@virginiasheriffs.org) for Bid
25-01-0524R.
May 1, 2025 May 1, 2025
Deadline for Vendors to Submit Bid Package for Bid 26-02-0523 - All pricing and required documents to be submitted within VendorLink .
May 23, 2025
May 23, 2025 at 12 noon EST
Deadline for 5 Government References to complete VSA online Government Reference Form for
Vendors bidding under Bid 26-02-0523.
May 23, 2025
May 23, 2025 at 12 noon EST
VSA Publishes Bid Tabulation Results May 27, 2025 May 27, 2025 by 5:00 pm EST
VSA Review of Bid Submissions May 28, 2025 June 16, 2025
VSA Publishes Intent to Award/Bidder Review of Award June 17, 2025 June 17, 2025
VSA Publishes Rollover Contract - Bid 25-01-0524R goes into effect. June 20, 2025 June 20, 2025
VSA Announces and Publishes Official Bid Award - All awarded contracts go into effect for Bid 26-
02-0523.
June 20, 2025 June 20, 2025
Updated 2-18-25
Program Introduction and Solicitation
New/Updated Model Specification Review 1
New/Updated Model Specification Review 2
Bid Finalization and Announcement
Virginia Sheriffs’ Association 2025 - 2026 First Responder Supplies and Equipment Calendar
Bid 25-01-0524R and Bid 26-02-0523
File details come from the government source that posted it. Updated .