2025-04-04 RFB 13-25 CCTV Surveillance System Three (3) Locations- Addendum #1 with Attachments.pdf

Morris County Park Commission 300 Mendham Road

P.O. Box 1295 Morristown, New Jersey 07962-1295

ADDENDUM #1

To: All Bidders

From: Mark Demareski, Qualified Purchasing Agent

Date: April 4, 2025

Re: REQUEST FOR BID #13-25

INSTALLATION OF IP BASED CCTV CAMERAS TO EXISTING

SURVEILLANCE SYSTEMS AT THREE PARK COMMISSION LOCATIONS

The Bid Opening time is to 2:00 p.m. on Tuesday April 15, 2025

Question: 1) I see on page 8 that we are required to register with the Public Works Contractor Registration?

Answer: 1) Your company needs to be registered and have from your company a PW Contractor Registration Certificate to be submitted with your bid.

Question: 2) Would you accept another similar CCTV system?

Answer: 2) The MCPC is looking to have 100% feature compatibility and for the benefit of servicing the entire CCTV equipment at each location it would impractical to allow “or equivalent”.

The Morris County Park Commission is open to other solutions that meet the expectations set forth in the RFB. Provide a description of an equivalent on page Exception to Specifications and attach any other information as an attachment. (See attached Exceptions to Specifications)

Question: 3) On pages 5 & 6 it states that a Consent of Surety and a Bid Bond should be submitted with the bid. However, on page 28 (Bid Document Checklist) they are not checked off as a requirement.

Answer: 3) See attached updated Bid Document Checklist

ADDENDUM #1 - Continued

Question: 4) I do not see where it states that three references were required yet on page 28 it shows that they are required. Usually, a form is with the bid to record the information for the references.

Answer: 4) See attached updated Bid Document Checklist and Bidder Questionnaire

Question: 5) How are we to determine the proper mounts and accessories needed for proper installation?

Are you able to send us pictures of the proposed camera locations? Or can site visits be arranged?

Answer: 5) Pictures will not be provided. Sites may be visited without appointment but access to these locations are dependent as to where the general public is allowed.

Question: 6) My question would then be how are we to determine the miscellaneous materials needed for proper install (i.e. Conduit, specific mount selection, etc.)? Can photos be provided of the intended camera locations? Approximately how far is each cable run? Which (if any) proposed camera locations do not currently have a camera there now?

Answer: 6) Pictures will not be provided. Sites may be visited without appointment but access to these locations are dependent as to where the general public is allowed. All locations have existing Hanwha CCTV systems but all cameras quoted for this bid will be new.

Bidders are requested to confirm receipt of the facsimile transmission of this addendum and to return a signed copy of this Addendum with their proposal. FAILURE TO INCLUDE A COPY

OF THIS SIGNATURE ACKNOWLEDGEMENT PAGE SHALL BE DEEMED A FATAL

DEFECT AND YOUR RFB WILL BE REJECTED.

SIGNATURE: The undersigned hereby acknowledges and has submitted the above listed addendum.

Name of Firm:

Signature:

Printed Name and Title:

Date:

MORRIS COUNTY PARK COMMISSION

BID DOCUMENT CHECKLIST

CONTRACT #13-25

INSTALLATION OF IP BASED CCTV CAMERAS TO EXISTING SURVEILLANCE SYSTEMS

AT THREE PARK COMMISSION LOCATIONS

Required With Bid

Read, Signed & Submitted

Bidder’s Initial

A. FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR

REJECTION OF BID

Stockholder Disclosure Certification Non-Collusion Affidavit Required Evidence EEO/Affirmative Action Compliance Notice Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued) Bid Guarantee (bid bond or certified/cashier’s check) (with Power of Attorney for full amount of Bid Bond) Consent of Surety (Certificate from Surety company) Disclosure of Investment Activities in Iran Certification of Non-Involvement in Prohibiting Activities in Russia or Belarus A listing of Subcontractors Performance Bond Payment Bond Maintenance Bond

B. MANDATORY ITEM(S), REQUIRED NO LATER THAN TIME PERIOD INDICATED

Business Registration Certificate – Bidder, (Preferred with response, but effective at contract award) Business Registration Certificate – Designated Subcontractor(s), (Preferred with response, but effective at contract award) Public Works Contractor Registration Certificate(s) for the Bidder and Designated Subcontractors (Preferred with response, but effective at contract award)

(3) References for similar Projects/Bidder Questionnaire

D. READ ONLY

Americans With Disability Act of 1990 Language

E. OTHER ITEM(S)

License(s) or Certification(s) Required by the Specifications W9

This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Name of Bidder: Date:

By Authorized Representative:

Signature:

Print Name & Title:

BIDDER QUESTIONAIRE

CONTRACT #13-25

INSTALLATION OF IP BASED CCTV CAMERAS TO EXISTING SURVEILLANCE

SYSTEMS AT THREE PARK COMMISSION LOCATIONS

MORRIS COUNTY PARK COMMISSION

List three (3) completed CONTRACT exemplary of those described within the specifications.

CONTRACT #1

Company Name:

Address:

Type:

Contract Amount:

Date Started and Ended or Ongoing:

Reference:

(Name and Title)

(Email and Phone Number)

CONTRACT #2

Company Name:

Address:

Type:

Contract Amount:

Date Started and Ended or Ongoing:

Reference:

(Name and Title)

(Email and Phone Number)

BIDDER QUESTIONNAIRE - (Continued)

CONTRACT #3

Company Name:

Address:

Type:

Contract Amount:

Date Started and Ended or Ongoing:

Reference:

(Name and Title)

(Email and Phone Number)

1. Have you ever done business under a different name: YES _______ NO _______ (If yes, provide letter with detailed summary)

2. Where you ever been asked to vacate a premise prior to the service term expiration? YES _______ NO _______ (If yes, provide letter with detailed summary)

3. Have you ever worked for the Morris County Park Commission or County of Morris?

YES _______ NO _______ (If yes, provide letter with detailed summary)

4. Have you ever worked as a Contractor for any other Commission or County agency previously?

YES _______ NO _______ (If yes, provide letter with detailed summary)

Name of Company: _____________________________________ Date: __________________

By Authorized Representative:

Signature: _____________________________________ Print Name: _____________________________________

MORRIS COUNTY PARK COMMISSION

EXCEPTIONS TO SPECIFICATIONS

CONTRACT #13-25

INSTALLATION OF IP BASED CCTV CAMERAS TO EXISTING SURVEILLANCE

SYSTEMS AT THREE PARK COMMISSION LOCATIONS

None

Exceptions as listed below:

Name of Bidder: Date:

By Authorized Representative:

Signature:

Print Name & Title:

2025-04-04 RFB 13-25 CCTV Surveillance System Three (3) Locations- Addendum #1