RFP PFO Workforce - LPTA_V2.pdf

Reference Guide II-009, Exhibit A (Rev. 09/2020) Page 1 of 11

National Renewable Energy Laboratory Managed and Operated by the Alliance for Sustainable Energy, LLC

Request for Proposals (RFP) Number RFP-2024-24040

“Laboratory Protective Workforce Supplementation”

REQUEST FOR PROPOSALS (RFP)

READ THIS DOCUMENT CAREFULLY

This solicitation is being conducted under the procedures for competitive subcontracts established by the National Renewable Energy Laboratory (NREL). NREL will award a subcontract based on the following:

LOWEST PRICE, TECHNICALLY ACCEPTABLE SELECTION

All Statement of Work (SOW) requirements being met and with the lowest evaluated price

Issue Date: 8/20/2024 Due Date: 9/25/2024 Time Due: 5:00pm Mountain Time

Technical questions must be received in writing no later than 9/10/2024

Written questions concerning this solicitation document and its requirements will be answered in writing. In response to technical questions, NREL will issue an amendment to this solicitation document that will formally provide all the questions and answers. All recipients of the solicitation document will receive responses to questions.

1. Solicitation Type Lowest Price, Technically Acceptable Selection Labor Hour and Expenses, Subcontract with Option Periods

NAICS Code

The North American Industry Classification System (NAICS) codes for this solicitation is:

Code Classification 561612 Security Guards and Patrol Services

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SUBMIT OFFERS TO AND REQUEST INFORMATION FROM THE NREL RFP CONTACT

BELOW

2. NREL RFP Contact Steve Cummock, Subcontract Administrator National Renewable Energy Laboratory 15013 Denver West Parkway, MS: RSF030 Golden, CO 80401 Email: Steve.cummock@nrel.gov

Electronic copies of forms and appendices can be found at:

http://www.nrel.gov/workingwithus/standard-terms.html

Procurement Forms | NREL

3. Project description:

As specified in the Statement of Work titled “Attachment 1 - SOW_REV 1”, (Appendix A).

4. Proposed subcontract award and period of performance

The Alliance for Sustainable Energy, LLC has entered into Contract No. DE-AC36-

08GO28308 with the Department of Energy (DOE), an agency of the U.S. Government, for the management and operation of the National Renewable Energy Laboratory (hereinafter called “NREL”). All references to “NREL” in this solicitation shall mean the Alliance for Sustainable Energy, LLC.

It is the intent of NREL to award one (1) Labor Hour and Expenses subcontract(s) under this solicitation. The anticipated period of performance is 12 months with four (4) 12-month option periods with annual funding expected to be approximately $500,000.00 per 12-month period.

5. Competitive negotiated subcontract using Lowest Price, Technically Acceptable

Selection

This solicitation shall be conducted using Lowest Price, Technically Acceptable Selection that results in an award based on the lowest evaluated price of all technically acceptable offers.

Lowest Price, Technically Acceptable Selection is based on the premise that value is expected to result from award based on a technically acceptable offer with the lowest evaluated price.

The Statement of Work in this Request for Proposals serves as NREL’s baseline requirements that must be met by each offer.

Selection will be made on the basis of the lowest evaluated price of offers meeting or exceeding the baseline requirements of the statement of work.

https://www.nrel.gov/workingwithus/forms.html

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NREL may discuss price with offerors, especially when more than one technically acceptable approach is received that may satisfy NREL’s needs.

# Technical Acceptability Requirement – PASS/FAIL CRITERIA

5.1 Past Performance - The Offeror’s organizational history and relevant project experience.

5.1.1.

Organizational History:

Provide a summary of how long your firm has been in business and the types of work completed.

5.1.2.

Past Performance Projects - security guard and patrol services:

Provide summaries of at least two security guard and patrol services projects completed within the last three years similar in scope to those outlined in the Statement of Work.

Each summary shall include the following: Company Type (commercial, industrial, government), Scope of the project, Materials Cost associated with the project, Labor cost associated with the project, Response time from Initial Request, Period of Performance Required to complete the project (Start and End date of Work).

5.1.3.

Past Performance Projects - security guard and patrol services:

Provide summaries of at least two security guard and patrol services projects completed within the last three years similar in scope to those outlined in the Statement of Work.

Each summary shall include the following: Company Type (commercial, industrial, government), Scope of the project, Materials Cost associated with the project, Labor cost associated with the project, Response time from Initial Request, Period of Performance Required to complete the project (Start and End date of Work).

5.2.

On-Site Staff Experience - The qualifications and availability of the firm's proposed project team and on-site staffing.

5.2.1

SOW SECTION 3.0 TITLED "Scope of Work"

Demonstrate that your firm currently has two members of staff who can act as Key Personnel on the subcontract requirement by providing Key Personnel Names, Phone Numbers, and Email Addresses.

5.2.2

SOW SECTION 3.0 TITLED "Scope of Work"

Demonstrate that your firm currently has members of staff that either currently hold or are able to obtain the following certifications/qualifications per the SOW:

• US Citizenship

• Medical evaluation and certification, per 10 CFR part 1046

• Valid and current Colorado operator’s license for a motor vehicle

• Red Cross Training (First Aid/AED/CPR)

• Emergency response training (ERT/ENS) through FEMA

• FEMA IS-100C and IS-700B certification

• Initiating incident command (FEMA/NIMS) training

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• HSPD-12 Position of Public Trust credential

Copies of the certifications must be provided to be considered technically acceptable. Experience shall be provided in the form of a resume.

5.3.

Capability - The Offeror's demonstrated ability to perform the requirements outlined in the SOW.

5.3.1.

SOW SECTION 3 TITLED "Scope of Work"

Demonstrate that your firm can meet or exceed the current shift times required by the Statement of Work.

1. Day Shift

2. Swing Shift

3. Night Shift

4. Additional personnel for special events

5.3.2.

SOW SECTION 3 TITLED "Scope of Work"

Demonstrate that your firm can meet the current personnel requirements for all positions and shifts as required in the respective exhibits:

1. PFO Personnel, Exhibit 3

2. SAM Personnel, Exhibit 5

5.3.3.

SOW SECTION 3 TITLED "Scope of Work"

Demonstrate that your firm can meet the current equipment requirements for all shifts as outlined in Exhibit 6, for the following categories:

1. Uniforms

2. Vehicles

3. Security Equipment

5.3.4.

Location

Confirm location of facilities, key personnel/staff, and equipment are within 50-mile drive of NREL’s main site in Golden, CO. OR, provide confirmation on how Offeror shall meet required shift times outlined in the Exhibit 1 - Statement of Work.

5.3.5.

Confirm your ability to comply with the Service Contract Labor Standards Wage Determination 2015-5419 and/or provide a copy of your organization's Collective Bargaining Agreement for review.

5.4.

Required Forms - Provide all required Forms as outlined in the Request for Proposal.

5.4.1.

Offeror shall provide all required forms outlined in the RFP.

1. Provide Completed ESH Worksheet (NREL F1320-E (12/2017).

2. Provide Insurance Carrier Letter (EMRs).

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3. Provide copies (if any) of Environmental Protection Agency (EPA) and Colorado Department of Public Health & Environment (CDPHE) violations within the past three (3) years.

4.Provide Completed Organization Conflicts of Interest Disclosure Statement OR Organizational Conflicts of Interest Representation Statement Form.

5. Provide Completed Representations and Certifications Form.

6. Provide Completed Price Proposal Form.

6. Evaluation process

NREL will evaluate offers in three general steps:

Step One—Initial Evaluation An initial evaluation will be performed to determine if all required information has been provided and the offer is technically acceptable to meet the basic requirements as outlined in the statement of work. At NREL’s discretion, discussions with offerors will be held as necessary. Offerors shall be notified if their offer is determined to be technically unacceptable and the reasons for rejection will be provided. Technically unacceptable offers will be excluded from further consideration.

Step Two—Price Evaluation After an offer is evaluated as technically acceptable to meet the baseline requirements, NREL will evaluate the price to determine the reasonableness and award to the lowest price offer.

Step Three—Selection Based on the technical acceptability and price suitability of the offers, NREL will exercise one of the following options:

(a) Select an offer and award the subcontract to the lowest price, technically acceptable offer without discussion;

(b) after discussion, select an offer, and award the subcontract;

(c) make no award.

7. Proposal preparation information

This solicitation does not commit NREL to pay costs incurred in the preparation and submission of a proposal in response to this RFP. Proposal must be submitted electronically via email (NREL email size limitation is 25GB, a file sharing link may be provided if files are too large).

The proposal must include:

a. A title page, including the RFP title and number, name of your organization and Project

Manager (with postal address, telephone number(s), email address and System for Award Management Unique Entity ID (UEI) number).

b. Cover letter including either acceptance or change/exception with reason to:

a. Sample Subcontract

b. Statement of Work

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c. Anticipated period of performance,

d. Standard terms and conditions (Appendix B-8H)

e. Any proposed change/exception must contain sufficient amplification and justification to permit evaluation. Such proposed changes/exceptions will not, of themselves, automatically cause an offer to be termed unacceptable. However, a large number of proposed changes/exception or one or more significant exceptions not providing any obvious benefit to the NREL, or the Department of Energy may result in rejection of such offer as unacceptable.

c. Formatting instructions

- A page is defined as one side of an 8 ½” x 11” sheet of paper.

- Use a 12-point font.

- Maintain at least 1-inch margins on all sides.

- All pages must have the same page orientation (i.e., do not present pages that offset by 90 degrees).

- Include the following notice on your title page:

“Notice for Handling Proposals:

This proposal shall be used and disclosed for Alliance/NREL and Government evaluation purposes only. Any authorized restrictive notices which the Offeror places on this proposal shall also be strictly complied with. Disclosure of this proposal outside the Government, Alliance/NREL, Alliance/NREL consultants, or other national laboratories personnel for evaluation purposes shall be made only to the extend authorized by, and in accordance with, the procedures in DEAR 915.207-70 and, as applicable stated in the procurement solicitation document for source evaluation and selection process.

Upon completion of the evaluation, the evaluator shall certify in writing to the Source Evaluation Team Chairperson that all copies of this proposal have been destroyed and/or deleted from any electronic device, medium or storage location with the exception of those retained in the procurement file or in the case of successful offeror(s) in the project management file.”

d. Technical proposal directed toward meeting the requirements of NREL’s “Appendix A

- Statement of Work” and the evaluation criteria (see item 6 above). The technical proposal shall be a maximum of 20 pages which includes all text, graphics, charts, attachments, appendices, addendums, indices, exhibits, etc. (resumes, references and proposed changes to the Statement of Work are not included in page count). In the event that the page limit is exceeded, NREL at its sole discretion, reserves the right to remove pages from the sections of any non-conforming submittals to bring each non-conforming submittal within the page count requirement.

e. Acceptance of the “ Exhibit 2 – Sample Subcontract Schedule” or any exceptions/changes requested.

f. A completed “Fully Burdened Labor Rate and Expense Proposal Form” in an electronic copy (converted to pdf). An individual offeror’s cost proposal standard format can be used if the data included is substantially the same as the NREL form. The offeror’s cost and delivery terms must be valid for 90 days from the date of the offer.

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The cost proposal should include support documentation for all categories of the proposed cost. The cost proposal should separate cost for lower-tier Subcontract(s) and include support documentation for all categories of the proposed lower-tier Subcontract(s) cost. See the “Fully Burdened Labor Rate and Expense Proposal Form” for specific instructions.

g. A completed “Form-ESH Eval Worksheet” as well as the required Insurance Letter confirming EMR ratings over the past 3+ years in an electronic copy (converted to pdf).

The forms and instructions are located at the following link:

http://www.nrel.gov/workingwithus/forms.html

h. Confirmation of acceptance of and compliance to the “Attachment 5 – Appendix G –

SCA Wage Determination 2015-5419”.

i. A completed “Representations & Certifications for Subcontracts/Purchase Orders” form. Please download from the NREL general access website link below:

j. EITHER the “Organizational Conflicts of Interest Representation Statement” OR the “Organizational Conflicts of Interest Disclosure Statement”, as applicable per the “Instructions for Completion of Organizational Conflicts of Interest Statement – Disclosure or Representation Statement”. The forms and instructions are located at the following link: http://www.nrel.gov/workingwithus/forms.html

k. If your organization is subject to a collective bargaining agreement (CBA), please submit a copy of the current CBA.

l. NREL requires that all subcontractors and vendors register in the System for Award Management (SAM) prior to award of a subcontract or purchase order (PO) in all but a few rare exceptions. SAM is an official website of the U.S. government located at www.sam.gov. If your company or organization is not already registered in SAM, the registration process should be started as soon as possible as the registration process may take some time to complete. Registration on www.sam.gov is free, go to this website for instructions on how to complete the registration process. Additional guidance is also available from the Small Business Administration at:

https://www.sba.gov/sites/default/files/articles/Registering_on_SAM.pdf

8. Solicitation Provisions—full text provided

a. Late submissions, modifications, and withdrawals of offers

Offers, or modifications to them, received from qualified organizations after the latest date specified for receipt may be considered if received prior to award, and NREL determines that there is a potential price, technical, or other advantage, as compared to the other offers received. However, depending on the circumstances surrounding the late submission or modification, NREL may consider a late offer to be an indication of the offeror’s performance capabilities, resulting in downgrading of the offer in the technical evaluation process. Offers may be withdrawn by written notice received at any time before award.

https://www.sba.gov/sites/default/files/articles/Registering_on_SAM.pdf

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b. Restrictions on disclosure and use of proprietary data (Nov 2018)

Offerors who include in their proposals proprietary data that they do not want disclosed to the public for any purpose or used by the government or NREL, except for evaluation purposes shall, in addition to including the “Notice for Handling Proposals” required in Paragraph #. b. above—

1. Mark the title page with the following legend:

“This offer includes proprietary data that shall not be disclosed outside the government or NREL and shall not be used or disclosed—in whole or in part—for any purpose other than to evaluate this offer. If, however, a subcontract is awarded to this offeror as a result of—or in connection with— the submission of proprietary data, the government or NREL shall have the right to duplicate, use, or disclose the proprietary data to the extent required in the resulting subcontract. This restriction does not limit the government or NREL’s right to use this proprietary data if obtained from another source without restriction. The proprietary data subject to this restriction are contained on pages [insert page and line numbers or other identification of pages] of this offer”; and

2. Highlight (in yellow) the proprietary data on each page it wishes to restrict and add the following footer:

“Use or disclosure of proprietary data contained on this page is subject to the restriction on the title page of this offer.”

c. Notice of right to receive patent waiver (derived from DEAR 952.227-84) and technical data requirements.

[RESERVED]

d. Disclaimer

NEITHER THE UNITED STATES; NOR THE DEPARTMENT OF ENERGY; NOR

ALLIANCE FOR SUSTAINABLE ENERGY, LLC; NOR ANY OF THEIR

CONTRACTORS, SUBCONTRACTORS, OR THEIR EMPLOYEES MAKE ANY

WARRANTY, EXPRESS OR IMPLIED, OR ASSUME ANY LEGAL LIABILITY OR

RESPONSIBILITY FOR THE ACCURACY, COMPLETENESS, OR USEFULNESS

FOR ANY PURPOSE OF ANY OF THE TECHNICAL INFORMATION OR DATA

ATTACHED OR OTHERWISE PROVIDED HEREIN AS REFERENCE MATERIAL.

e. Solicitation disputes

The General Accountability Office and the Department of Energy do not accept or rule on disputes for solicitations for Requests for Proposals issued by Management and Operating Contractors for the Department of Energy (operators of Department of Energy National Laboratories). Should an offeror have any concerns regarding the NREL solicitation process or selection determination, the offeror may contact Paul White, Advocate for Commercial Practices, at (303) 384-7575. NREL will address each concern received from an offeror on an individual basis.

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f. Prohibition on use of certain telecommunications and video surveillance services or equipment per the John S. McCain National Defense Authorization Act Section 889(a)(1)(B)

In accordance with the John S. McCain National Defense Authorization Act Section

889(a)(1)(B), NREL is prohibited from contracting with any offeror that uses, and/or whose lower-tier subcontractor(s) use, covered telecommunication equipment or services as a substantial or essential component of any system, or as a critical technology of any system, on or after 08/13/2020, unless an exception applies or a waiver is granted. This includes such equipment or services from five Chinese companies: Huawei, ZTE Corporation, Hytera Communications, Hangzhou Hikvision, and Dahua Technology.

g. Compliance with Section 508 of the Rehabilitation Act (found at 29 U.S.C. 794d)

The requirements of Section 508 of the Rehabilitation Act apply to NREL’s procurement of all electronic and information technology (EIT) and any development, maintenance, or use of EIT.

9. Solicitation provisions

The following solicitation documents are attached:

▪ Exhibit 1, Statement of Work dated 5/29/2024

▪ Exhibit 2, Sample Subcontract Schedule

▪ Exhibit 3, PFO Personnel Requirements

▪ Exhibit 5, SAM Personnel Requirements

▪ Exhibit 6, Equipment Requirements

▪ Attachment 3, LH&E Proposal Form

▪ Attachment 4, Notice of Intent Form

▪ Attachment 5, Appendix G – Wage Determination 2015-5419 Revision 27 dated

7/22/2024

10. Solicitation provisions—incorporated by reference—general access

This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full text. The following documents can be downloaded from http://www.nrel.gov/workingwithus/standard-terms.html and http://www.nrel.gov/workingwithus/forms.html or the NREL RFP Contact (see item 2) will make available upon request.

The documents and forms that are listed below are applicable to this solicitation and resulting award:

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Appendix/Form

NREL Standard Terms and Conditions; Appendix B-8H (1/23/2023)

NREL Terms and Conditions - Intellectual Property Provisions For Large and Small Business, Nonprofit Organizations, Educational Institutions, and Others (Non Research and Development) Appendix C-3 (8/1/2022);

NREL Terms and Conditions for Subcontracts in excess of $700,000.00 Appendix D (3/01/2020);

NREL Representations and Certifications (7/14/2022) for Subcontracts and Purchase Orders for Commercial Items and Services;

NREL Conflicts of Interest Forms

NREL Small Business (Lower-tier) Subcontracting Plan Requirements (for subcontracts in excess of $700,000.00).

This solicitation incorporates one or more of the following wage determinations by reference with the same force and effect as if they were given in full text. The following wage determination(s) can be downloaded from the Wage Determinations OnLine.gov website at http://www.wdol.gov/.

- SCA 2015-5419 Revision 27 dated 7/22/2024

11. Notice Regarding NREL Payments to Subcontractors

It is NREL’s standard practice to make all payments to domestic subcontractors via electronic (ACH) payments or to international subcontractors via wire transfers. Any Offeror receiving notification of an award under this solicitation must complete and submit a “Request for ACH/Wire Banking Information” form to the applicable NREL Subcontract Administrator. Payments to subcontractors will be deposited directly into the subcontractor’s designated bank account in accordance with the banking account/wire transfer information provided on the form by an authorized company representative. An electronic (PDF) copy of the form will be provided by the NREL Subcontract Administrator upon notification of award. Please do not include an ACH form with your response to this RFP.

12. Small Business (Lower-Tier) Subcontracting Plan (derived from FAR 52.219-9)

The following requirement does not apply to small business offerors. This requirement only applies if offeror is notified of intent to negotiate a subcontract in response to this solicitation after the source selection process described above is complete.

Successful offerors shall be required to submit a lower-tier subcontracting plan upon notification of intent to negotiate a subcontract in response to this solicitation. The lower-tier subcontracting plan shall separately address lower-tier subcontracting with small business, small disadvantaged business, and women-owned small business concerns. If the offeror is submitting an individual subcontracting plan, the plan must separately address lower-tier subcontracting with small business, small disadvantaged business, and women-owned small business concerns, with a separate part for the basic subcontract and separate parts for each option (if any). The plan shall be included in and made a part http://www.wdol.gov/

Reference Guide II-009, Exhibit A (Rev. 09/2020) Page 11 of 11 of the resultant subcontract. The lower-tier subcontracting plan shall be negotiated within the time specified by the NREL subcontract administrator. Failure to submit and negotiate a lower-tier subcontracting plan shall make the offeror ineligible for award of a subcontract.

Lower-tier subcontracting plan requirements can be found at the following link:

http://www.nrel.gov/workingwithus/standard-terms.html (see Appendix F)

SUBMIT OFFERS TO AND REQUEST INFORMATION FROM THE NREL RFP CONTACT BELOW