Amendment 2 - Solicitation - TQ answers.docx

AMENDMENT OF SOLICITATION

Solicitation No. RFX-2024-24040

Amendment No. 02

Date: 08/30/24

ISSUED BY:

NREL

Attn: Steve Cummock 15013 Denver West Parkway Golden, CO 80401 Email: Steve. Cummock@nrel.gov

PROJECT NAME & LOCATION

“LABORATORY PROTECTIVE WORKFORCE SUPPLEMENTATION”

NREL location – STM campus and Flatirons Campus

The above numbered solicitation is amended as set forth below. The hour and date specified for receipt of offers [ X ] remain unchanged. [ ] is extended

FAILURE TO ACKNOWLEDGE THIS AMENDMENT IN ACCORDANCE WITH THE INSTRUCTIONS TO OFFERORS MAY RESULT IN REJECTION OF YOUR OFFEROR. EXCEPT AS PROVIDED HEREIN, ALL TERMS AND CONDITIONS OF THE SOLICITATION DOCUMENT REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.

Description:

The purpose of this Amendment is to:

1. Respond to solicitation inquiries received to date

Questions and Answers are provided below.

2. How many guards and vehicles per shift are required?

a. Estimated at roughly 2 PFOs and 1 Vehicles per shift, however, this will be at the discretion of the NREL Task Monitor.

3. Are there any significant changes to coverage between the previous contract and this opportunity? (a change in hours and/or post positions?)

a. NREL is not sharing this information publicly.

4. Are all officer positions fully staffed?

a. This will be at the discretion of the NREL Task Monitor.

5. Will there be any required training for guards prior to covering shifts at the various locations? Like orientation/site-specific training? If so, are these hours billable in addition to the set hours mentioned in the solicitation?

a. On-site training and orientation will be incorporated in the guards first shift hours.

6. When our officers are placed on site, please break down the background process that will be required for them to work on NREL (for example fingerprints first, walk-in appointment, EQIP, Flash card or PIV, the timeframe it takes to get through background, etc)

a. Once they have passed the initial requirements for working at NREL (refer to provided RFP documentation) and have been scheduled to start at NREL they will need to complete the paperwork for the HSPD -12 Position of Public Trust.

7. Are guards allowed to work on-site if they have passed our background check and submitted paperwork to the NREL?

a. No, per federal regulations NREL will conduct all background checks in house prior to allowing guards to work onsite.

8. Approximately how many hours of NREL-provided training is required for each guard assigned?

a. Any NREL provided onsite training will be conducted during shirt hours.

9. Does NREL anticipate an award date? If so, please provide the award date.

a. NREL is not sharing this information publicly.

10. Will the NREL provide ample time after the announcement of the award for a new contractor to properly on-board their personnel? (i.e. 30 days or so)

a. Yes, NREL will allow for on-boarding time so that on-site officers met the requirements.

11. Will the NREL provide a debriefing upon request to the contractor after the award?

a. NREL will provide debriefings if requested.

12. What is the annual mileage required for one patrol vehicle?

a. Milage varies between 20-30 miles per shift, which would be 60-90 @day or 21840-32760 per year.

13. What is the annual scope of hours? Or how many hours of work were performed annually by the incumbent?

a. Coverage will be needed on an as needed basis. Estimated as roughly 2 PFOs per shift, at the discretion of the NREL Task Monitor.

14. We see that the solicitation states, “The technical proposal shall be a maximum of 20 pages which includes all text, graphics, charts, attachments, appendices, addendums, indices, exhibits, etc”. Will NREL consider to extend the page limit of the proposal response?

a. No. please be as concise as possible.

15. Is the PFSS position excluded in the revised version of the SOW?

a. Yes, The PFSS position was removed in a previous amendment.

16. Is this a new or existing requirement?

a. Addressed in previous Amendment.

17. Is there a union with this contract? And, if so, can the government provide a copy of the CBA?

a. No Union utilized with this contract.

18. Is the contractor required to provide relief guards? Or, can the supervisor provide relief?

a. Yes, the SAM can provide relief as long as they meet the qualifications to serve as a PFO.

19. RFP #4 (page 2): Can NREL provide an expected start date?

a. NREL has a current need for these services as solicited.

20. RFP #5.2.2 (page 3-4): The table provided for pass/fail criteria states "demonstrate that your firm currently has members of staff that either currently hold or are able to obtain the following certifications/qualifications per the SOW..." However, at the end it stipulates that "copies of the certifications must be provided to be considered technically acceptable." If the officers are able to obtain the requirements certifications, what documentation should be included with the submittable to ensure it meets the technical evaluation criteria?

a. A copy of a current and valid American Red Cross basic first aid card will suffice for medical training certification and FEMA Certificates of Achievement for any required FEMA courses or Certifications.

21. RFP #5.2.2 (page 3-4): The table provided for pass/fail criteria states "demonstrate that your firm currently has members of staff that either currently hold or are able to obtain the following certifications/qualifications per the SOW..." Can these members of staff include the two individuals provided as key personnel as required for #5.2.1?

a. Any member of your company that will work at NREL at the STM campus must meet these requirements.

22. RFP #7.d (page 6): Is the title page and table of contents excluded from the 20-page limit?

a. Yes

23. RFP #7.f (page 7): This section states, "The cost proposal should include support documentation for all categories of the proposed cost." Please elaborate on the type of "support documentation" that should be included.

a. NREL is requesting interested parties support documentation as needed to meet the requirements as stated in the updated Statement of Work.

24. RFP #7.h (page 7) and #9 (page 9): Attachment 5 was not included with the solicitation documents. Can NREL please verify that this document is just the Wage Determination #2015-5419 dated 7/22/2024 available for download on SAM.gov?

a. Current Wage determinations are available for download on SAM.gov.

25. RFP #9 (page 9): Can NREL please verify that Exhibits 3 through 6 referenced in this section are the same as Appendix B through E in the SOW (Attachment 1)?

a. Yes

26. SOW 3.1.1 - Post Hours:

a. How many PFOs are required per shift?

i. Estimated as roughly 2 PFOs per shift, at the discretion of the NREL Task Monitor.

b. What days of the week are PFOs required to work?

i. PFOs provide coverage 7 days a week. Specific assignments will be at the discretion of the NREL Task Monitor.

c. Do they work the 11 federal holidays?

i. Yes

27. SOW 3.3: What hours and days is the SAM required to work?

a. We would like to start with an M-F schedule of 0800-1600 unless otherwise needed to support staffing requirements.

28. SOW 3.4 - Vehicles:

a. How many vehicles are required?

i. 1 Vehicle

b. What type of vehicle should be provided (i.e., compact car, sedan, truck, SUV, etc.)?

i. A truck or SUV is preferred to allow adequate storage space for equipment; however, it is at your discretion as to how you meet requirement of the solicitation.

c. Are there any interior or exterior additions required for the vehicles (i.e., roof lights, spotlights, fire extinguisher, first aid kit, contractor identification markings, security markings, etc.)?

i. Refer to solicitation documents.

d. On average, how many miles per week will the vehicles be traveling?

i. Estimated at roughly 90 miles per day

29. SOW 3.7 (page 3) and 4.7 (page 7): Approximately how many special events or circumstances are held each year? On average, how many PFOs and PFSS' might be needed at each one?

a. Varies. Contractor should be prepared to provide at least an additional 2 PFOs for special events.

30. Will guards be required 24/7/365 at both sites (i.e., South Table Mountain Campus and Flatirons Campus) and how many guards are required per shift at each site?

a. Estimated need is two officers per each shift. Shifts and locations will be at the discretion of the NREL technical monitor.

31. In section 5.2.1 of the RFP document, NREL is requiring two resumes for key personnel. With the elimination of the Protective Force Shift Supervisor in Amendment 1, can the government indicate what positions would now be classified as key personnel? Or, can this requirement be reduced to one resume for the SAM?

a. That is correct. With the elimination of the Protective Force Shift Supervisor, one resume for the SAM is acceptable.

32. In Amendment 1 question #2, NREL indicated they are not sharing whether there is an incumbent. However, to assist is pre-planning for management and staffing, could NREL indicate if there are security guards currently performing these requirements that would be available for hire by the awarded contractor?

a. No

33. What is the length of the following courses listed in Appendix B:

a. NREL-led Orientation

i. (30-60 minutes) Conducted by Laboratory Protection Emergency Management.

b. NREL Fire Control Panel Training

i. (30-60 minutes) Laboratory Protection Training Lead provides this training.

c. FEMA Emergency Management Institute

i. training.fema.gov/is/

d. FEMA/NIMS Initiating Incident Command Training

i. training.fema.gov/is/

e. FEMA IS-100C and IS-700B Certification

i. training.fema.gov/is/

34. Will these trainings be conducted (or be allowed to take) while on post or after hours?

a. In-person trainings/orientation must be conducted on shift as no overtime is allowed for training.

35. The NREL Fire Control Panel Training seems to indicate that Alarm Monitors are required. In order to be in compliance with Department of Labor rules, can the government verify whether the labor category is Alarm Monitors or Security Guards?

a. Security officers. The need for the training on the FACP’s is to educate the officers on what type of alarm is showing on the panel and the location of the alarm. They will need to know this to be able to pass onto the responding fire departments and to escort the fire department to the location. They will not alarm or Monitor the systems.

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