20241211_Final CLS_Attachment.pdf

5.0 – CLS Attachment # 01

(Paragraph 5.1 – 5.5)

5.1 Task Heading:

This is a non-personal service contract to provide maintenance, pre-inspection and technical safety inspection defined herein as interior inspection and pressure/strength test of pressure systems, compressors and expansion vessels. Service location is USAG Bavaria that includes Vilseck Rose Barracks (RB), Grafenwoehr Tower Barracks (TB), Hohenfels Training Area (HTA) and Garmisch-Partenkirchen (GAP). As specified in the # Para 7.0 PWS Technical Exhibit (TE) 01, the pressure tank systems are installed at different locations/buildings within USAG Bavaria.

5.2 Services:

Contractor shall perform recurring technical safety inspection of the Pressure systems/compressors/expansion vessels according to

- German Operation Safety Provision: Betriebssicherheitsverordnung (BetrSichV)

- Technical Regulation at Manufacturing Facilities: Technische Regel fuer Betriebsstaetten (TRBS)

- Pressure Tank Provision and Pipework: Druckbehaelterverordnung und Rohrleitungen (TRR100-TR)

- Pressure System Standard Procedures: Druckgeraeterichtlinie (97/23/EG)

TRBS1203

- DVGW (Deutscher Verein des Gas- und Wasserfaches e.V.)

This contract covers the technical safety inspection of pressure systems, compressors and expansion vessels including the annual maintenance of compressor as well as pre-inspection and preventive maintenance and repairs of all pressure systems and vessel tanks, including documentation of the performed pre-inspections, repair work on demand and the certification of the final technical safety inspection through an additional appointed authorized technical inspection organization in order called Zugelassene Ueberwachungsstelle – ZUES (e.g. TUEV or DEKRA organization). The service, maintenance and technical safety inspection according to manufacturer’s specification includes:

- Maintenance acceptance/pre-inspections

- Interior inspections

- Pressure/strength testing

- Pressure system pre-inspections

Contractor shall supply and provide all necessary measuring devices i.e. pressure manometers, electronic measuring devices, tools and special tools required for the performance of the technical safety inspection and testing of pressure systems. Subject Activated Carbone Filters listed under category E (Technical Exhibit 01) are installed in the drinking water system of Garrison Hohenfels only. Therefore, all used equipment and spare parts for maintenance, repair and pressure test shall fulfill the DVGW (Deutscher Verein des Gas- und Wasserfaches e.V.) requirements for drinking water systems.

5.2.1 Initial pre-inspection and maintenance by contractor

The contractor shall pre-inspect and provide preventive maintenance service IAW the manufacturer’s guidelines or as contractor-developed procedures following the recognized high standards of the particular industry predominant in the trade of all systems prior performance of the different technical safety inspections. Small consumables in parts and material used in recurring maintenances services per system shall be included under the respective lump sum for all services, except repair service on demand. If the parts/material costs exceed the limit of preventive maintenance, the contractor shall submit a cost estimate IAW 5.2.1.1.2 Cost Estimates to the COR.

Any costs originating with the service of pre-inspection, maintenance and final safety inspection by the technical expert are to be calculated within the contract position Pre-inspection and maintenance, pressure test and interior inspection USAG Bavaria wide.

Contractor will be only reimbursed for actual performed repair work (Labor Hours and Repair Parts) based on the approved cost estimate and submitted work certificate.

5.2.1.2 Preventive Maintenance work certificates

Documentation of the services: Contractor shall establish and supply work certificates for each single pre-inspection, and preventive Maintenance. Documentation of pre-inspection and performance shall be submitted via email at the end of each week Fridays, if public holidays the next following workday. (Deliverable A011)

5.2.1.2.1 Exceptional Preventive Maintenance on Expansion Vessels Category D (Technical Exhibit) In addition to the under 5.2.1 listed pre-inspection and preventive maintenance service, the renewal of the installed tank membrane for each expansion vessel shall be included under the respective lump sum. The Tank membrane renewal shall be accomplished after the required pressure/strength testing. If a non-destructive test method is used, the membranes and filters damaged during disassembly of the device must be replaced. All necessary materials and parts must be included in the price.

5.3 Repair Work

Any noticed deficiencies/damages during the review of the pressure tank systems shall be repaired prior the final technical safety inspection. The contractor is responsible for the arrangement and scheduling of the continuous uninterrupted performance.

5.3.1 Cost estimate repair work

The noticed deficiencies/damages during the pre-inspections shall be repaired by the contractor based on a contractor cost estimate. A cost estimate shall be established for each repair service on the individual pressure systems, compressors and expansion vessels.

Cost estimates shall be detailed in repair parts and labor hours:

- Number of personnel and man-hours to perform the repair work

- Estimated start and completion date after receipt of Government approval to perform recommended repairs

- If applicable, parts and/or material list containing part and/or material name; part number; catalog name; number and date; part and material availability (in stock or order); delivery time

Contractor shall provide the written cost estimate via email to the COR a for approval at latest two (2) days after the repair requirement is identified and start repair work at time after KO and COR’s approval. (Deliverable A010).

After receipt of required parts, the work shall be continued until repair is completed but NLT three (3) workdays after re-commencement.

The contractor will be paid for maintenance and on-demand repair services only if assigned by task order and if accomplished. Recurring services and on-demand services not executed shall not entitle the Contractor a claim for loss of profit.

5.3.2 Emergency Repairs

For emergency repairs, the contractor shall provide a verbal repair cost estimate to the COR for approval within two (2) hours after the repair requirement is identified but shall be followed up with written cost estimate to the KO and COR for approval within one (1) workday after the repair requirement is identified. Contractor’s spare parts ordering of emergency parts IAW Contractor’s ordering of parts 5.2.1.3.1. After receipt of parts, the repair shall be completed inner time scope of three (3) days.

5.3.3 Repair spare parts

If repair parts within the repair service are required, the commencement within three

(3) workdays after receipt of required parts IAW Contractor’s ordering of spare parts

5.2.1.3.1 should be scheduled and the work shall be continued until repair is completed.

5.3.3.1 Contractor’s ordering of spare parts

For routine repairs, the Contractor shall order required parts within one (1) workday after Government approval. For emergency repairs, the Contractor shall order required spare parts immediately after Government approval.

5.4 Technical safety inspection through appointed authorized technical inspection organization, zugelassene Ueberwachungsstelle – ZUES (e.g. TUEV or DEKRA organization) at Pressure systems, compressors and expansion vessels.

The technical safety inspection according to 5.2 should cover the following:

- Interior inspections

- Pressure/strength testing

- Pressure system inspections

After completion of the technical safety inspections, the inspected system and pressure tanks, compressors and expansion vessels shall be labeled with a self-adhesive sticker. Stickers shall be visual placed. On each sticker, the following information has to be outlines:

- Date and safety inspection has been performed

- Due date for the next recurring safety inspection

- Name and performing person and accredited authorized organization

ZUES (TUEV or DEKRA) certificates shall be hand out to the COR every Friday of each work week where the inspection took place. (Deliverable A018).

Any cost with originating with the inspection by the technical expert are to be calculated within the respective contract positions interior Inspection, pressure strength test and initial pre-inspection.

The contractor is responsible for the arrangement and scheduling of the continuous uninterrupted performance until the completion of all contracted inspections.

Arrangement with an appointed authorized technical inspection organization – Zugelassene Ueberwachungsstelle – ZUES (e.g. TUEV or DEKRA Organization) is the sole responsibility and without any additional cost of the contractor.

5.5 Maintenance Schedule

Within the contract start, for all services under this contract a maintenance time and location schedule plan for each system listed in TE 01 shall be issued to the COR within 30 business days after contract award and in case of changes immediately but no later than the next workday (Deliverable A019). Also, before the final technical safety inspection the contractor shall inform the COR at least two (2) weeks in advance to be able to arrange necessary internal appointments.

5.5.1 Contractor Response Time and Support Hours

Generally, the Program/Contract Manager or Alternate shall be available for telephone and electronic mail communications with the COR on workdays Monday through Friday form 07:30 to 16:00 hours excluding on U.S. Federal American and local Host Nation Holidays.