2024.07.23 Appendix G (NTS TOS Shipment Phase-in)_DRAFT.pdf

HTC711-XX-R-R0XX

Appendix G (TOS Shipments)

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TENDER OF SERVICE (TOS) SHIPMENTS

G.1. Volume Phase-In Period: (Start Date: 1 Oct 2026).

G.1.1. The NTSC Contractor shall coordinate with the GHC Contractor regarding the transfer of, movement, and storage all Non-Temporary Storage (NTS) TOS shipments in accordance with (IAW) the requirements listed below.

G.1.2. The Contractor shall commence the transfer, move, and storage of all NTS TOS shipments on 1 October 2026 and shall complete the transfer and movement of all NTS TOS shipments by 30 April 2028. Storage of NTS TOS shipments will be IAW the Performance Work Statement until the shipment is scheduled for release. There will be two (2) separate phase-in periods for the transfer and movement of NTS TOS shipments from 1 October 2026 to 30 April 2027 and 1 October 2027 to 30 April 2028. The Government may accept accelerated phase-in of TOS shipments.

G.1.3. The Contractor shall coordinate with the Government to determine which TOS shipments will be transferred each month. Starting on 1 September 2026, and each month thereafter during the TOS Shipment Phase-In periods and until TOS Shipment Phase-In is complete, the Contractor shall submit a proposed phase-in plan detailing the TOS shipments it will transfer and move to its storage facilities the following month. The Contractor’s phase-in plan will be subject to Government approval.

G.1.4. The Contractor shall transfer, move, and store NTS TOS shipments on an as needed basis prior to the phase-in periods identified above in Paragraph G.1.3.

G.2. Transfer of Custody. When custody of a shipment is transferred to or from the Contractor to another Contractor, the Contractor transferring custody shall furnish the Contractor receiving custody with two (2) legible duplicate copies of the shipment inventory. The Contractors will complete a joint inspection of the exterior of containers for possible damages at no cost to the Government. If physical damage, signs of water damage, or infestation are evident, the containers shall be unsealed and a joint inspection shall be conducted of the contents by the Contractors. In the event a difference of opinion arises between the NTS-TOS Contractor and NTSC Contractor regarding shortage, overage, or the condition of any element of the inventory, the Contractor shall annotate such discrepancies accordingly. If no new damage or loss is discovered, the inspection documents shall state "no differences noted." The absence of any annotation beside an inventory item denotes that the container and items were received in good condition. The Contractor shall sign and date the completed inspection documents, obtain a signature from and provide a completed copy to the receiving party, and provide completed copies, and retain a copy for record.

G.2.1. The NTSC Contractor shall notify the Contracting Officer’s Representative any time the seal is broken during the joint inspection process.

G.3. Physical Move Services.

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G.3.1. Inventory. The Contractor shall prepare all shipment inventories in accordance with International Organization for Standardization (ISO) 17451-1. The Contractor shall separately weigh or cube and annotate Professional Books, Papers & Equipment, Organizational Clothing and Individual Equipment, and required medical equipment in accordance with Government regulations. The Contractor shall ensure that all inventories provide customers with ability to view and contest exception markings and provide a duplicate unalterable and signed copy prior to departing the residence.

G.3.2. Packing and Loading. The Contractor shall prepare, pack, unpack, load, and unload all household goods to protect all personal property against loss or damage. If the Contractor performs unpacking services at the NTS TOS provider’s facility, the Contractor will be compensated in accordance with its handling-out rates.

G.3.3. Packing Materials. The NTSC Contractor shall provide packing materials that are new or in sound condition, except in the case that the property is properly packaged, and the packaging material is not the property of the NTS TOS provider. When allowed, and if material is not new, all marks pertaining to any previous shipment must be obliterated.

The Contractor shall use furniture pads or other appropriate materials to wrap or protect all other items not packed in boxes, containers, or cartons. The use of any type of protective material does not reduce the level of Contractor liability for any lost or damaged items. New packing material shall be used for mattresses, box springs, linens, bedding, and clothing.

G.3.4. Items Requiring Government Pre-Approval. The following services referenced in Paragraph G.3.5 must be approved by the Government prior to performance. The NTSC Contractor shall send requests for approval to the Ordering Officer at the responsible origin or destination of the shipment.

G.3.5. Crating. Upon approval, the NTSC Contractor shall perform crating services for items such as mirrors, paintings, glass or marble tabletops and similar fragile articles, and taxidermy when crates are not provided by the losing provider or when the losing provider provided crates are not serviceable. This does not include cases, footlockers, passenger bags, cartons, boxes, tri-wall containers, lift vans, and barrels that may be placed in a cargo transporter (commercial sea vans; container express cargo transporters and other transoceanic cargo transporters) for ocean or air transport. The customer retains ownership of all crates. (The price for crating services is for the construction of new crates only).

G.3.6. Restricted Items. The NTSC Contractor shall not knowingly provide service for any item defined as restricted by law, policy, or agency of the U.S. Government or any foreign entity in an international point-to-point move.

G.3.7. Shipment Preparation for NTS. The Contractor shall prepare, transfer, and move property from the current storage facility to its storage facility. The Contractor shall pack property into containers for storage. The Contractor shall seal all containers, using tamper-proof seals. Power-driven equipment, motorcycles, boats, trailers, over size items, and oversized furniture may be shipped non-containerized.

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G.3.7.1. All cartons and wrapping material shall be in new or sound condition and adequate for the use employed. New packing material shall be used for mattresses, box springs, linens, bedding, and clothing. After packing, cartons shall be closed and sealed by taping lengthwise at all joints. Cartons shall have a minimum average bursting strength of 200 pounds per square inch and dish packs shall have a minimum average bursting strength of 350 pounds per square inch. Cartons shall be stacked in an upright position to minimize crushing, with the exception of mattress cartons. Plastic containers (tote or similar) and similar types of containers shall not be used.

However, if items are packed by the customer in plastic or similar type containers, the Contractor may pack these containers in an approved carton.

G.3.7.2. Linens, towels, bedding, draperies, and other items of this type shall be packed into new wardrobe type cartons and shall be completely sealed. Clothing shall not be stored in closet bags. Hangers shall be removed from clothing packed in flat wardrobes.

G.3.7.3. All mattresses and box springs, except those in hide-a-beds or sofa beds, shall be placed in cartons and completely sealed.

G.3.7.4. Upholstered furniture, to include wicker and wood frame with cushions, shall be placed right side up on all legs in suitable containers covered by plastic or paper and secured with tape, shrink wrap or equivalent materials so that nothing touches or presses against the upholstery. Removable cushions shall be packed with the master pieces.

G.3.7.5. All rugs, rug pads and carpets shall be properly rolled (not folded) and covered by paper and secured with tape or equivalent materials.

G.3.7.6. All firearms shall be identified and verified using a Chain of Custody form.

G.3.7.7. All articles shall be removed from chests of drawers, bureaus, clothes hampers, and other similar items.

G.3.7.8. Nothing shall be packed in washers, dryers, refrigerators, freezers, stoves, or other major appliances except such items as electrical cords, connecting hoses and similar items that are required as an integral part of the appliance in its normal operation.

G.3.7.9. The NTSC Contractor shall verify that power-driven equipment, boats and motorcycles have been drained of all gasoline, the cables disconnected from the battery terminals, and the cable ends secured and protected with electrical tape.

Batteries may be shipped with the power-driven equipment. The Contractor shall verify boat drain plugs have been removed and if not permanently attached to the boat, placed in a cloth bag and tied to the boat. Motorcycle keys shall remain in the customer’s file to facilitate handling and movement.

G.3.7.10. Lithium batteries will be removed by the member and will not be placed with the stored shipment. Lithium batteries are prohibited from being placed in Non- Temporary Storage.