2024-102_-_General_Contractor_-_General_Service_Agreement_Proposal_Meeting_Agenda_JBL.docx

Non-Mandatory Pre-Proposal Meeting Agenda GRU General Contractor – General Service Agreement February 25, 2025 @ 2:00pm EST

1.0 Project: GRU General Contractor – General Service Agreement

2.0 Section 1.1 Summary of the Solicitation Document.

3.0 Location: GRU Eastside Operations Center (EOC)

4747 North Main Street, Gainesville, FL 32609, Building 7, Multipurpose Room B.

4.0 Key Staff Working on Project:

earldl@gru.com

4.0 Attendance: Attending the pre-proposal meeting at EOC is NOT mandatory to submit a proposal.

5.0 Bidding Schedule/Procedures: The following schedule is anticipated:

· All questions are due to GRU (Dana Earl) by 5:00 pm on February 11, 2025

· Proposal due date is 2:00 pm on February 25, 2025

· Late Proposals will not be considered.

· Responses must be uploaded onto OPENGOV ONLY as outlined in Section 2.11 Solicitation Response of the Solicitation Document.

6.0 Questions: All questions shall be in directed in writing to GRU’s Purchasing Agent: Dana Earl at earldl@gru.com .

Note: Only questions answered by formal addenda will be binding. Oral interpretations will be without legal effect.

7.0. Lobbying & Blackout Period: As outlined in Instructions Sections 2.17 Lobbying and 2.18 Blackout Period of the Solicitation Document.

Lobbying Section 2.17:

· To ensure fair consideration and consistent and accurate dissemination of information for all proposers, GRU prohibits communication to or with any department, employee, or agent evaluating or considering the proposals during the submission process, except as authorized by the contact person. During the blackout period no person may lobby, as defined herein, on behalf of a competing party in a particular procurement process, GRU officials or employees except the Procurement designated staff contact in the Procurement Department. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred. Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by GRU officials and employees, except as authorized by procurement documents.

· Lobbying will result in respondent disqualification Blackout Period Section 2.18:

· Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

9.0 Communication: All Communication must go through GRU Procurement only.

Procurement Representative for this Solicitation Document is Dana Earl Contact: earldl@gru.com

· Do not contact any other GRU or City Employees

· Blackout Period/Cone of Silence are in effect from Solicitation Issue to Award

· Questions or Concerns – Contact GRU Procurement

10.0 Project Overview Presentation

11.0 Site Visit: Not applicable

Note: To the extent of any conflict or inconsistency in the information on this Agenda or on the Power Point Presentation presented here today, precedence shall be given to the information in the Solicitation Document.