2023-279_Bid_Tabulation_CO.pdf
PDF 147 KB Posted
- Attached to
- Digital Imaging
- Solicitation number
- 2025-182
- Issued by
- Collin County, Texas
About this file
This document is a Cooperative Quote (2023-379) for Digital Imaging Services involving multiple county departments, specifically the District Attorney's Office, Purchasing, Juvenile Probation, Sheriff's Office, and Public Works. The quote is issued through the Buyboard cooperative purchasing program, with two vendors (CASO LLC dba ECM Today and Record Consultants Inc.) providing competitive bids. The project involves digital scanning and document imaging services across two primary scopes: a District Attorney Project and additional projects for various county departments. The document details specific scanning requirements including black and white, greyscale, and color scans at different resolutions (300 dpi and 600 dpi), document preparation, and indexing services for approximately 1.6 million pages for the District Attorney Project and 288,000 pages for other departmental projects.
The bid tabulation provides detailed pricing for each line item, with CASO LLC dba ECM Today being the highlighted vendor (in yellow) who appears to have been awarded the contract by Court Order 2024-199-02-26. Pricing includes per-page scanning costs ranging from $0.059 to $0.55 depending on the scanning type and page size, document preparation at $18.50 per hour, and additional services like document indexing at $0.065 per field. Delivery options include Laserfiche Brief Case ($0.0045 per page) and FTP delivery ($0.0020 per page). The total estimated cost for the District Attorney Project with CASO LLC is $218,059.00, while the additional departmental projects are estimated at $39,849.84, bringing the total potential contract value to approximately $257,908.84.
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Text version
Cooperative Quote 2023‐379 Digital Imaging Services Bid Tabulation
Line # Description QTY UOM Unit Cost Ext. Cost Unit Cost Ext. Cost
District Attorney Project: provide not to exceed cost based upon details including a breakdown by item to render project complete and operational. (refer to 5.18.1) 1 Lump‐Sum 19.4150$ 218,059.00$ 43.2000$ 395,497.00$
1.1 Cost per page for scanning at 300 dpi b/w 1,600,000 page 0.0590$ 94,400.00$ 0.0700$ 112,000.00$
1.2 Cost per hour for document preparation 3,200 hour 18.5000$ 59,200.00$ 40.0000$ 128,000.00$
1.3 Cost per page for scanning in greyscale 160,000 page 0.0650$ 10,400.00$ 0.0700$ 11,200.00$
1.4 Cost per page for scanning at 300 dpi color 160,000 page 0.0700$ 11,200.00$ 0.0600$ 9,600.00$
1.5 Cost per page for scanning at 600 dpi color 100 page 0.0800$ 8.00$ 0.0700$ 7.00$
1.6 Cost per page for scanning pages larger than 8.5 x 14 100 page 0.5500$ 55.00$ 2.5000$ 250.00$
1.7 Cost per document index field 18,400 each 0.0650$ 1,196.00$ 0.3500$ 6,440.00$
1.8 State price for Laserfiche Brief Case preferred option of delivery
1,600,000 each 0.0045$ 7,200.00$ 0.0050$ 8,000.00$
1.9 State price for FTP delivery of images and indexing 1,600,000 each 0.0020$ 3,200.00$ 0.0050$ 8,000.00$
1.10 Cost per page for contractor validation 1,600,000 page 0.0195$ 31,200.00$ 0.0700$ 112,000.00$
Projects referenced in 5.18 (Purchasing, Juvenile Probation, Sherriff's Office, Public Works, and others). Provide not to exceed cost based upon details including a breakdown by item to render project complete and operational. 1 Lump‐Sum 19.2650$ 39,849.84$ 43.0700$ 88,596.00$
2.1 Cost per page for scanning at 300 dpi b/w. 267,840 page 0.0590$ 15,802.56$ 0.0700$ 18,748.80$
2.2 Cost per hour for document preparation. 576 hour / box 18.5000$ 10,656.00$ 40.0000$ 23,040.00$
2.3 Cost per page for scanning in greyscale. 14,400 page 0.0650$ 936.00$ 0.0700$ 1,008.00$
2.4 Cost per page for scanning pages larger than 8.5 x 14. 8,640 page 0.5500$ 4,752.00$ 2.5000$ 21,600.00$
2.5 Cost per document index field. 3,312 each 0.0650$ 215.28$ 0.3500$ 1,159.20$
2.6 State price for Laserfiche Brief Case preferred option of delivery.
288,000 each 0.0045$ 1,296.00$ 0.0050$ 1,440.00$
2.7 State price for FTP delivery of images and indexing. 288,000 each 0.0020$ 576.00$ 0.0050$ 1,440.00$
2.8 Cost per page for contractor validation. 288,000 page 0.0195$ 5,616.00$ 0.0700$ 20,160.00$
Record Consultants Inc.CASO LLC dba ECM Today
Buyboard 661‐22 Buyboard 716‐23
Award by Court Order 2024-199-02-26
File details come from the government source that posted it. Updated .