2022200045_A2_Addendum 1.pdf

Date: May 5, 2023 To: All Potential Bidders From: Noel Dietz, Purchasing Analyst Subject: Invitation to Bid 2022200045 Kitchen Improvements at Whiteaker Head Start Facility

ADDENDUM NO. 1

The solicitation referenced above is updated & amended as follows:

1. List of attendees present during mandatory pre-bid conference held on April 24, 2023. The sign-in sheet is attached to this Addendum.

Contact Person Business Name Email Noel Dietz City of Eugene, Purchasing ndietz@eugene-or.gov

Kate Wilson City of Eugene, Project Manager

Mickey Hornbeck McClain Construction mickey@mcclainconstruct.com

Chris Vejnoska Richards Remodeling chris@richardsremodeling.com

Aucensio First Cascade Decoration Not provided.

Rico Ramos McKenzie Commercial rramos@mccmail.gbiz

2. Responses to questions received at the pre-bid conference are provided below.

Does the project include the cooler, ceiling fan, steam kettle, and grease traps? If not, which elements are included?

The City of Eugene has purchased the cooler, and it is in storage at the City of Eugene. The exhaust fan is included in the project. The steam kettle and grease interceptor are not. If the steam kettle or grease interceptor are damaged by the contractor, the contractor will be responsible for replacement.

Is relocation for the water heater part of the scope?

The contractor may choose to move the water heater during construction. If the water heater is moved during construction, it will need to be put back in the same spot.

Who will be responsible for transporting the cooler from it’s current location to the project site?

The City would like contractors to include relocation as an alternate bid. The cooler is currently being stored less than one mile from the Whiteaker School.

Is dry rot repair a budget item/additive alternate?

We have no way of knowing if there is dry rot and we do not know the components of the existing roof assembly. The only thing happening at the existing roof is replacement of the exhaust fan. Any dry rot repair will be addressed via change order.

What is the project timing?

The City anticipates that the project will begin as soon as possible.

Where are the access and staging?

The access point will be from Jackson Street. Staging location will be dependent on project start date.

mailto:ndietz@eugene-or.gov mailto:mickey@mcclainconstruct.com mailto:chris@richardsremodeling.com mailto:rramos@mccmail.gbiz

If the mechanicals units intended locations are on the existing adjacent roof, is there a structural design for it?

There are two units that will either sit on a concrete slab or racks on a wall. They do not go on the adjacent roof. Please see Revised Drawing A-2, attached, which includes information about the concrete slab and wood fence/gates infrastructure needed for the units.

3. The equipment report for the cooler included in Division 11 4000 of the specifications had a font error that rendered it illegible. The corrected version is attached to this Addendum.

4. Section VI. FORMS TO SUBMIT WITH BID, STANDARD BID FORM, pages 15-17, is removed and replaces with the STANDARD BID FORM - REVISED, attached to this Addendum.

All other specifications, terms and conditions remain unchanged.

Box #: 2

Box Description: 11' - 2" x 13' - 6" x 8' - 6 sloped down to 8' - 0" rectangular outdoor freezer/cooler

- 10' - 4" ID x 4' - 0" ID x 7' - 7" ID freezer (no floor)

- 10' - 4" ID x 8' - 3" ID x 7' - 7" ID cooler (no floor) *Box to sit on an Insulated Slab*

System Name: Freezer

System Summary: (1) RFO250L4SDA-NT w/ (1) RL6E066DDARE - 7418 BTU/H Capacity @ 9.9º F TD @ 14.7 hour runtime @ 95ºF ambient / -10ºF room temp. / 452ft altitude

Load Summary:

(BTU/H)

Surfaces 1,246

Infiltration 4,430

Product 87

Misc. 293

Total 6,056

20.58%

73.16%

1.43%

4.83%

Holding Temp. (º F): -10

RH %: 90%

Ambient Temp. @ Chamber (º F): 95

Ambient Temp. @ Cond. Unit (º F): 100Altitude (Ft.): 452

Imperial Brown (Portland Division) - 198 SE 223rd Ave. - Gresham, OR 97030

Phone: (800) 238.4093 - Fax: (503) 665.2929

Internet: imperialbrown.com

CCB #0091759

Box Load Calculation

Product Weight (lbs.) 312

Pull Down Time (Hours) 24

Entering Temp. (º F) 0

Final Temp. (º F) -10

Freezing Point (º F) 29

Specific Heat - Above 0.90

Specific Heat - Below 0.40

Latent Heat of Fusion 115.00

Respiration Load 0.00

Heat of Respiration 0.00

Motor HP Equivalence 0.03

Lighting Watts / Ft.² 0.37

Occupancy 0.01

Forklift 0.00

Misc. BTUH 0.00 times ASHRAE's recommended infiltration load2.50

Product Data Misc. Data

22-IB-73619

Quote/Order #

ASHRAE recommended values for holding load only

4/7/2022 2:15:38 PMPrinted On: Page 1 of 6

Refrigerant

R448a

Physical Data

Model #

ZF08K4E

Compressor

HP

2.5

Liquid

3/8"

Connections

Suction

7/8"

Receiver

Capacity (90%)

14.3

Net Weight

(lbs.)

Sound

Data

Volts

208-230

Power Supply

Phase

Hz

Electrical Data

Air Def.

20.4

MCA

Elec. Def.

Air Def.

MOP

Elec. Def.

MCA = Minimum Circuit Ampacity

MOP = Maximum Overcurrent Protection

Notes

Capacity (BTUH) @ Designated Saturated Suction Temperatures

Altitude

(Feet)

Ambient

Temp (ºF)

+40º F

+35º F

+30º F

+25º F

+20º F

+15º F

+10º F

+5º F

+0º F

11,840

-5º F

10,611

-10º F

9,381

-15º F

8,303

-20º F

7,301

-25º F

6,393

-30º F

5,551

-35º F

4,828

-40º F

4,104

RFO250L4SDA-NT

Air Cooled / Scroll

Imperial Brown (Portland Division) - 198 SE 223rd Ave. - Gresham, OR 97030

Phone: (800) 238.4093 - Fax: (503) 665.2929

Internet: imperialbrown.com

CCB #0091759

RLA

14.7

Compressor

LRA

4/7/2022 2:15:38 PMPrinted On: Page 2 of 6

RL6E066DDARE

Next-gen All-temp

Imperial Brown (Portland Division) - 198 SE 223rd Ave. - Gresham, OR 97030

Phone: (800) 238.4093 - Fax: (503) 665.2929

Internet: imperialbrown.com

CCB #0091759

Defrost

Type

Electric

Physical and Electrical Data

Air

Flow

Capacity

(BTUH)

7,463

Net Weight

(lbs.)

Volts

208-230

Power Supply

Phase

Hz

Front and Right Views

Altitude

(Feet)

Fans

Qty

Motor Type

EC2

Heaters

Amps

9.8

Watts

Inlet

3/8"

Connections

Outlet

7/8"

Drain

3/4"

Amps

1.0

4/7/2022 2:15:38 PMPrinted On: Page 3 of 6

Box #: 2

Box Description: 11' - 2" x 13' - 6" x 8' - 6 sloped down to 8' - 0" rectangular outdoor freezer/cooler

- 10' - 4" ID x 4' - 0" ID x 7' - 7" ID freezer (no floor)

- 10' - 4" ID x 8' - 3" ID x 7' - 7" ID cooler (no floor) *Box to sit on an Insulated Slab*

System Name: System #2

System Summary: (1) RFO100M4SDA-NT w/ (1) RL6A073ADARE - 8724 BTU/H Capacity @ 10.5º F TD @ 14.8 hour runtime @ 95ºF ambient / 35ºF room temp. / 452ft altitude

Load Summary:

(BTU/H)

Surfaces 1,624

Infiltration 5,478

Product 472

Misc. 496

Total 8,071

20.12%

67.88%

5.85%

6.15%

Holding Temp. (º F): 35

RH %: 90%

Ambient Temp. @ Chamber (º F): 95

Ambient Temp. @ Cond. Unit (º F): 100Altitude (Ft.): 452

Imperial Brown (Portland Division) - 198 SE 223rd Ave. - Gresham, OR 97030

Phone: (800) 238.4093 - Fax: (503) 665.2929

Internet: imperialbrown.com

CCB #0091759

Box Load Calculation

Product Weight (lbs.) 1,343

Pull Down Time (Hours) 24

Entering Temp. (º F) 40

Final Temp. (º F) 35

Freezing Point (º F) 29

Specific Heat - Above 0.90

Specific Heat - Below 0.40

Latent Heat of Fusion 115.00

Respiration Load 0.00

Heat of Respiration 0.00

Motor HP Equivalence 0.04

Lighting Watts / Ft.² 0.37

Occupancy 0.03

Forklift 0.00

Misc. BTUH 0.00 times ASHRAE's recommended infiltration load2.25

Product Data Misc. Data

22-IB-73619

Quote/Order #

ASHRAE recommended values for holding load only

4/7/2022 2:15:38 PMPrinted On: Page 4 of 6

Refrigerant

R448a

Physical Data

Model #

ZB08KAE

Compressor

HP

Liquid

3/8"

Connections

Suction

5/8"

Receiver

Capacity (90%)

6.1

Net Weight

(lbs.)

Sound

Data

Volts

208-230

Power Supply

Phase

Hz

Electrical Data

Air Def.

MCA

Elec. Def.

19.7

Air Def.

MOP

Elec. Def.

MCA = Minimum Circuit Ampacity

MOP = Maximum Overcurrent Protection

Notes

Capacity (BTUH) @ Designated Saturated Suction Temperatures

Altitude

(Feet)

Ambient

Temp (ºF)

+40º F

+35º F

10,630

+30º F

9,542

+25º F

8,530

+20º F

7,594

+15º F

6,812

+10º F

6,029

+5º F

5,247

+0º F

4,464

-5º F

-10º F

-15º F

-20º F

-25º F

-30º F

-35º F

-40º F

RFO100M4SDA-NT

Air Cooled / Scroll

Imperial Brown (Portland Division) - 198 SE 223rd Ave. - Gresham, OR 97030

Phone: (800) 238.4093 - Fax: (503) 665.2929

Internet: imperialbrown.com

CCB #0091759

RLA

7.2

Compressor

LRA

46.7

4/7/2022 2:15:38 PMPrinted On: Page 5 of 6

RL6A073ADARE

Next-gen All-temp

Imperial Brown (Portland Division) - 198 SE 223rd Ave. - Gresham, OR 97030

Phone: (800) 238.4093 - Fax: (503) 665.2929

Internet: imperialbrown.com

CCB #0091759

Defrost

Type

Air

Physical and Electrical Data

Air

Flow

Capacity

(BTUH)

8,346

Net Weight

(lbs.)

Volts

Power Supply

Phase

Hz

Front and Right Views

Altitude

(Feet)

Fans

Qty

Motor Type

EC2

Heaters

Amps

Watts

Inlet

3/8"

Connections

Outlet

5/8"

Drain

3/4"

Amps

1.6

4/7/2022 2:15:39 PMPrinted On: Page 6 of 6

8'2' 4'0'

1/4" = 1'-0"1 FLOOR PLAN

NEW STAINLESS STEEL COUNTER -

2' X 10' W/ (1) SHELF BELOW

NEW EXHAUST FAN AT CEILING - MATCH OR

EXCEED CAPACITY OF (E) FAN

WALK-IN

FREEZER

WALK-IN

COOLER

(E) GREASE INTERCEPTOR TO REMAIN

RBA #:

SET ISSUE

P.I.C:

PM / PA:

DATE

REV. DATE

REVISIONS TO THIS SHEET

PROJECT TRACKING

John Rowell

Lorri Nelson

STAMP

Owner

Project Name

Project Address

Whiteaker Walk-in Cooler / Freezer

21 N. Grand St.

Euegen, OR

BID / PERMIT SET 2023-05-04

X

S

H E

E T

A-2

SITE PLANS

FLOOR PLAN

16'4' 8'0'

1/8" = 1'-0"2 EXISTING COURTYARD PLAN

EXISTING GREASE INTERCEPTOR

16'4' 8'0'

1/8" = 1'-0"3 NEW COURTYARD PLAN

245 SF

(E) PERVIOUS SURFACE

1,105 SF

(E) IMPERVIOUS SURFACE -

ASPHALT TO BE REMOVED

(E) AREA DRAIN TO REMAIN

691 SF

PERVIOUS SURFACE

4" MIN. THICKNESS OF PLAYGROUND CHIPS -

TOP OF CHIPS TO BE LEVEL WITH TOP OF ADJACENT PAVED

SURFACES

163 SF

IMPERVIOUS SURFACE - BUILDING

465 SF

IMPERVIOUS SURFACE - NEW CONCRETE SLAB ON GRADE

KITCHEN

STORAGE

WALK-IN

(DS) DOWNSPOUT FROM COVERED WALKWAY -

REROUTE UNDERGROUND LINE TO EXISTING AREA

DRAIN

(E) 4" UNDERGROUND STORMWATER LINE TO BE

REMOVED

NEW 4" UNDERGROUND STORMWATER LINE

KITCHEN

STORAGE

EXISTING COVERED WALKWAY

TOP OF SLAB ELEVATION TO MATCH EXISTING AT ALL

EDGES - SLOPE TO (E) AREA DRAIN MIN. 2%

SLOPE

2% M

AX,

TYP.

SLOPE

S L

O P

E

A-3

CUT NEW OPENING IN WALL FOR DOOR -

SEE DETAILS

A-3

A-3

PHOTO -

EXISTING

WALL

2" 13'-6"

A-3

A-3

A-3

(E) 8" CMU WALL WITH BRICK VENEER

WALK-IN COOLER / FREEZER -

MODULAR UNIT

" 3

WH

A-3

(E) 4" UNDERGROUND STORMWATER LINE -

REPLACE WITH NEW 4" LINE - CONNECT TO

DOWNSPOUTS - INCLUDE CLEANOUT, TYP.

(E) 6" UNDERGROUND STORMWATER LINE TO REMAIN

WOOD FENCE AND GATES

MECH. UNITS

EXISTING GREASE INTERCEPTOR TO REMAIN

1/2" = 1'-0"4 EQUIPMENT ENCLOSURE

/2

/2

/2

ADJUST-A-GATE STEEL FRAME KIT (BLACK)

EAST ELEVATION NORTH ELEVATION

PLAN

SIMPSON POST

BASE Model

#FPBB44 (BLACK)

SLOPED SLAB EDGE AT COOLER/FREEZER

EXPANSION JOINT

4" CONC. SLAB ON GRADE W/ 4"

3/4- COMPACTED BASE

MECH. UNITS FOR COOLER/FREEZER

4X4 FENCE POST, TYP.

ALL WOOD TO BE TK CEDAR W/ PPG

PROLUX LOG & SIDING FINISH -

CEDAR COLOR

1" X 5 1/2" BOARDS

LATCH AND PADLOCK ON INSIDE OF GATES

2X4 NAILER BOARD

TALL HEAVY DUTY

CANE BOLT

(INSIDE GATES)

4X4 FENCE POST

BLACK METAL

POST CAP

S L

O P

E

PAIR OF GATES

T Y

P

8'-6"

3" 8'-0" 3"

ADD-01

ADD-01 2023-05-04

ADD-01

ADD-01

ADD-01

3"

A-2

ADD-01

1 1/2"

1" X 5 1/2" BOARDS

ITB 2022200045 Whiteaker Head Start Kitchen Improvements 15

VI. FORMS TO SUBMIT WITH BID

STANDARD BID FORM - REVISED

CITY OF EUGENE

Solicitation 2022200045

I, the undersigned, and authorized representative of certify the following: (Company Name)

Acknowledgement of terms, conditions and specifications

1. The bidder represents that bidder is properly licensed and adequately experienced, equipped, organized and financed to furnish and deliver the equipment specified and perform the services required.

2. The bidder has carefully checked the figures entered in the form, has carefully reviewed for accuracy all statements in this bid and attachments, and agrees that the City will not be responsible for any errors or omissions of the bidder in preparing this bid. The bidder agrees that this bid may not be revoked or withdrawn for 60 calendars days after the date on which bids are received.

3. Contract Execution. The bidder agrees that if this bid is accepted it will, within 14 calendar days after having received the Notice of Award, execute and return to the City the Contract in the form included in the Contract Documents and will, at or before that time, deliver insurance documentation as required.

4. Addenda. The bidder acknowledges that it has received the following Addenda No(s):

and agrees that all addenda issued are a part of the Contract Documents and have been considered in preparing this bid. (Bidder: insert the number of each addendum received; if no addenda were received, write “NONE” in the space.)

Compliance with Laws Offeror hereby agrees to comply with all applicable Oregon public contracting code provisions, as more specifically described in the attached contract and associated Exhibit A. Offeror attests that it complied with the applicable state and local tax laws including, but not limited to, ORS 305.385, ORS 305.620, ORS chapters 316, 317, and 318 for no fewer than six years into the past from signature and will continue to comply with the tax laws during the term of this contract. ____ initials.

Access to Plant or Place of Business Bidder agrees that the City may enter a contractor’s or subcontractor’s plant or place of business during normal business hours for the following purposes: inspect and/or test supplies or services for acceptance by the City pursuant to the terms of the Contract, and investigate the bidder’s minority business certification or other bidder qualifications.

Residency Bidder is _____ is not _____ an Oregon Resident Bidder.

An Oregon Resident Bidder, as defined by ORS 279A.120, means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, and has a business address in this state.

ITB 2022200045 Whiteaker Head Start Kitchen Improvements 16

If bidder is not an Oregon Resident Bidder, in the field provided indicate the bidder’s (Business) State of Residence. _____________________

Certification of Nondiscrimination Bidder has not and will not discriminate against a subcontractor in the awarding of a subcontract because a subcontractor is a minority, woman, or emerging small business enterprise certified under ORS 200.055, or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225.

Certification Regarding Debarment By submitting a bid under this solicitation, the bidder certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction and will verify each lower tier subcontract that exceeds $25,000 is not debarred or otherwise disqualified in this federally assisted project.

Noncollusion The bidder certifies that the bid has been arrived at by the bidder, independently, and has been submitted without collusion with, and without any agreement, understanding or planned course of action with, any other contractor, bidder, or vendor on materials, supplies, equipment or services, described in the solicitation documents, designed to limit independent bids or competition. The contents of the bid herein presented and made have not been communicated by the bidder or their employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the solicitation, and will not be communicated to any such person prior the closing time of the solicitation.

We therefore offer the following equipment/service at the prices indicated hereon in fulfillment of the requirements and specifications contained within the solicitation documents and all addenda.

BID PRICING

(refer to Attachment A Plans and Attachment B Specifications) Award will be based on the Base Bid amount.

ITEM DESCRIPTION UNIT AMOUNT

BASE BID: Lump sum to complete the project per the included plans and specifications.

LUMP

SUM $

ADDITIVE ALTERNATE: Transportation of cooler from it’s current location to the job site.

LUMP

SUM

Prevailing Wage Rate Acknowledgement The contract is subject to the Davis-Bacon Act (40 U.S.C. 276a). The contractor and every subcontractor on the project shall pay at a minimum the federal prevailing wage as specified for this project. The contractor certifies compliance with the Davis-Bacon Act concerning the payment and certification of payment of prevailing wage rates and has considered this when preparing this bid. __________ (initial).

Completion/Delivery Date The bidder agrees, if awarded the contract, to begin the work within ____ days after receipt of notice to proceed is received from the City of Eugene and to maintain progress as outlined in the contractor provided progress schedule.

ITB 2022200045 Whiteaker Head Start Kitchen Improvements 17

Experience Bidder certifies they have _______ years’ experience of similar construction work, and that Bidder or subcontractor(s) meet the minimum experience requirements outlined in the specifications.

CCB Registration As a condition to submitting this bid, a contractor must be registered with the Oregon Contractors Board in accordance with Oregon State Law, and disclose their registration number. Failure to register and disclose the number will make this a nonresponsive bid and the bid will be rejected, unless contrary to Federal Law. In the field below, enter your Oregon Contractor Board Registration Number.

Oregon Licensed Contractor Business Contractor Registration Number:

Expiration Date:

Subcontractor CCB Registration The bidder hereby certifies that all subcontractors performing construction work for this contract are eligible to receive Public Works Contracts and have filed a Public Works bond with the Oregon Construction Contractors Board prior to commencing work under this contract.

Bid 2022200045 submitted by:

Name: Title:

Signature: Date:

Company Name:

Address:

Phone: Fax:

Email Address:

Company contact for this project (if different from above):

Name: Title:

Phone: Email Address:

Required Submittals Check List Requirement Initials

Signed Standard Bid form

Drug Program Certificate

1STTier Subcontractor Disclosure form

References/Experience form

HUD Section 3 Contractor Compliance Plan

Bid Security equal to 5% of Base Bid