2022200022_A2_Addendum_2.pdf

Date: November 5, 2021 To: All Potential Bidders From: Shawn Hubbell, Purchasing Analyst Subject: Invitation to Bid 2022200022 Checked Baggage Inspection System TC3 Expansion at

Eugene Airport

ADDENDUM #2

The solicitation referenced above is updated & amended as follows:

1. Answer questions from pre-bid conference and provide additional clarifications.

1.1. What is the availability of the conveyors and the EDS device?

The conveyors are on site now, the EDS device has been procured and will be provided by TSA when requested.

1.2. Has the Eugene Airport reviewed electrical load requirements?

Contractor will not be responsible for performing electric load studies. See item 3.4 below.

1.3. What are the normal work hours at the Eugene Airport for this project?

Normal work hours are 7am-5pm all days of the week Additional schedule considerations can be discussed at the pre-construction scheduling. There are no noise requirements.

1.4. Intellimodus is the company that originally programmed the system and that currently performs conveyor maintenance at the Eugene Airport. Bidders are free to select any contractor/method to perform programming, this is just informational only.

2. Answer questions from potential bidders

2.1 Please provide as-builts for the existing space. Has the existing area been 3D laser scanned, if so please provide this with the bid documents.

No laser scan of the area is available. As-builts can be obtained through the Owner.

2.2 Will on-site parking be provided?

Contractors can park in the airport administration parking lot without a fee.

2.3 Are there any proprietary vendors or contractors for the building?

Access control by Siemens.

2.4 Has the owner conducted hazardous material testing and, if so, can that information be provided?

Before the reconstruction in 2013, hazardous materials testing was conducted. Hazardous material survey available upon request.

2.5 Where will contractor laydown be located and will a job office be provided?

Job office will not be provided; laydown will be discussed during pre-construction meeting

2.6 Per "A1 Attachment C Security Requirement" please confirm the full badging cost per employee. Additionally, how many hours should be considered for airport required trainings per employee. Confirm the GC should contemplate 2 weeks as the average time to receive approved badging for onsite workers.

The cost per badge is $35. SIDA training is 45 minutes per employee. If both SIDA and drivers training is required, the training time in 1-1/2 hours. If the badge is not returned at the end of the project the cost is $300. Worst case scenario, the threat assessment takes two weeks

2.7 For salvaged items (i.e. tables and cabinet), where are they relocated to and can they be relocated to their permanent location or are they to be placed in storage? If placed in storage, for what duration of time?

Coordinate with Local TSA for location of cabinet, propose a location in the room for approval. The table and workstation will be relocated by TSA.

2.8 Will the workspace, for both the primary work area and the mezzanine (individually), be in use while construction is occurring or will they be able to be demised during the project for safety?

This is subject to the work hours allowed by the Airport and proposed by the GC. All work activities will need to be coordinated with the Airport. Space limitations will likely preclude the option to install a demising wall.

2.9 Where will construction access be located? As a site walk was not possible, can a plan showing access be provided?

Walking access to the job site will be through a pedestrian gate located on the north side of the terminal. Vehicle access will be discussed and determined during the pre-construction meeting.

2.10 Please confirm where the details 1&2/B800 are referring to. This detail is not noted on the elevation of conveyor equipment plans. If these details do apply, please confirm where and how many anchors are needed.

These details are typical details intended to generally represent support and attachment details (ref General load note #1 on the sheet). The details apply, please refer to detail 2 which indicates two "Hilti" type anchor studs. Please also refer to the general load note #2 which instructs the Contractor to comply with all state, local, and national codes with their final attachment determination.

2.11 Please confirm who is providing the Secondary Viewing Station (SVS) and BDS screen noted by Others. These two screen types are noted on B200 but no spec is listed in the drawings or Attachment B Specifications. It is assumed that these are Owner Furnished Owner Installed.

TSA will provide the SVSs. The BSDs are being provided as part of the project. This is a scope change from what was displayed in Addendum 1 and will be reflected in a future addendum.

2.12 There are no manufacture provided for the LED Luminaire Light Fixtures in the plans or Attachment B Specifications. Please provide a manufacturer for these light fixtures.

Contractor to use Lithonia EPANL, 2'x4' as basis of design. Approved equals acceptable.

Cut sheet is attached for reference.

2.13 Per Sheet B400 the EDS Device CT-80DR+ is stated to be provided by TSA. Please confirm the cost of rigging, assembling the device, connecting the device, commissioning of the system and certification of the system is covered by TSA or Owner.

The rigging and connection of the EDS will be the responsibility of the TSA. The contractor will have to program and test the system per the specifications. After substantial completion, TSA is responsible for Integrated Site Acceptance Testing (ISAT). ISAT is handled by TSA’s subcontractor.

2.14 How will the bidder submit subcontractor disclosure forms after the bid has been opened on OregonBuys?

Subcontractor disclosure forms that are not turned in with the bid will be emailed to shubbell@eugene-or.gov.

2.15 Please confirm the slab that the EDS is being set on is structurally adequate to support the EDS. Please confirm what the existing slab thickness is to confirm adequate depth for anchorage.

Confirmed. The existing slab on grade thickness is 5". The original design intended to have the machine installed in this location.

2.16 Please confirm who is providing the new conveyors TC3-06, TC3-09 and TC3-10. Per the amended specifications attachment B page 185 section C.11, states "TC3-06, TC3-09 and TC3-10 provided by the Airport".

The conveyors exist and are onsite already. The Contractor is responsible for performing a site survey in order to identify all parts required to make the system whole and functioning on a turnkey basis.

2.17 The protest period is listed as 11/10/2021 and the bid opening date is listed as 11/17/2021. Please confirm that the protest date is correct.

The protest period listed as 11/10/21 is for protest of the specifications or the contract terms, not the award. See Section II.; Item 8.0 of the ITB and Model Rule 137-049- 0260(3) for more info.

2.18 Reference bid specification section 34 77 39, 1.4, B, 3.f. Please clarify what new conveyor equipment is to be supplied in this contract.

The conveyors TC3-06, TC3-09, and TC3-10 to be installed are provided by the Airport.

The conveyors exist and are onsite already. The Contractor is responsible for performing a site survey in order to identify all parts required to make the system whole and functioning on a turnkey basis.

2.19 Reference drawing B200. Please confirm that the BSD’s on this drawing are being provided by others and clarify what control system functions are to be provided in the scope of this contract.

The BSDs are to be provided as part of the project. This is a scope change from what was displayed in Addendum 1 and will be reflected in a future addendum.

3. Amend ITB document

3.1. All LED Luminaire Light Fixtures referenced in the plans or specifications will be Lithonia

EPANL, 2’x4’ or approved equal. Cut sheet attached to Addendum 2.

3.2. All references to substantial completion date within the ITB document is amended to February

11, 2022. This is to address long lead time on materials and supplies. No liquidated damages are anticipated with this new date.

3.3. If the First Tier Subcontractor Disclosure Form is not submitted with the bid, then bidder must email the form to shubbell@eugene-or.gov within 2 hours of bid opening to be considered for award.

3.4. The City will perform electric load studies, therefore any reference to contract performing electric load studies are removed from the ITB document.

3.5. NOTE- a future amendment (#3) will include amended specifications and drawings.

mailto:shubbell@eugene-or.gov

4. Provide attendance sheet from pre-bid meeting held on October 28th.

Bill Maddex Genguild Constructors

Bryan Pevsner Symbrant Aviation

Cal Trudeau BNP Associates

Dan Durazo City of Eugene; Project Manager

Gene Grosz RS&H; Engineer for Project

Tammie Hartje City of Eugene; Security Badging Coordinator

Jerry Valencia Bridgeway Contracting

John Eddy Western Industrial Contractors

Jordan Brabham L.R. Brabham

Karie Godzik Swinerton

Jody McNatt City of Eugene; Airport Operations Manager

Mitch Ellingson BNP Associates

Pedro Garcia CLX Engineering

John Vejnoska Richard’s Remodeling

Russ Yeager Unknown

Scott Cach Swinerton

Tim Buffam G&S Airport Conveyor

Spencer Wilberger OEG

Zackary Schroder Swinerton

Shawn Hubbell City of Eugene; Purchasing Analyst

All other terms, conditions and specifications of this solicitation remain unchanged.

Questions regarding this Addendum or solicitation should be emailed to Shawn Hubbell, shubbell@eugene-or.gov mailto:shubbell@eugene-or.gov