2022200022_A1_Attachment C_Security Requirements.pdf

ATTACHMENT C

AIRPORT SECURITY

1-01 All or part of this project takes place within the restricted areas of the Eugene Airport. The airport is required under Federal law to control access to the restricted areas of the airport by issuing security access media (Identification Badges). Specifically, this project takes place within the Security Identification Display Area (SIDA).

Upon receiving the notification of award for the project, the Contractor is encouraged to immediately start the badging process by contacting Airport Operations (541) 682-5430. The contractor can designate up to three representatives to be a (signatory authority) who will authorize the issuance of badges to employees for unescorted access to restricted areas.

Signature Authority Training will have to be completed before the process can begin for any other employees.

Fingerprint Submission forms and Badge Application forms can be found here:

https://www.eugene-or.gov/1065/Access-ID or in Appendix B.

1-02 SECURITY PRORAM

a) The Transportation Security Administration (TSA) requires EUG to control access and prevent unauthorized persons from entering Air Operations Area (AOA). In compliance with this requirement, EUG has established procedures to authorize or deny access to the AOA and to identify and control persons while in these areas.

b) The Contractor and subcontractors shall designate at the Pre-construction conference those individuals requiring identification badges. Only those individuals issued badges will be authorized to use them.

1-03 VEHICLE INSPECTIONS

a) All vehicles entering the AOA shall be inspected by Airport Operations prior to entry. Call

954-6584 for inspection.

1-04 AIR OPERATIONS AREA (AOA) ENTRY CONTROL

a) The Contractor is responsible for preventing unauthorized access to the AOA in conjunction with any activities conducted as a part this project. This includes maintaining gates allowing access to EUG's AOA in either a locked condition or attended by appropriately badged persons who ensure that only authorized personnel or vehicles are admitted through them into the AOA.

b) Those persons designated to control access points into the AOA shall be instructed in the proper procedures of identification requirements for persons and vehicles. The Contractor shall provide these persons with the capability to communicate directly with Airport Operations and/or dispatch.

c) Any opening of the AOA security fence requires prior coordination with Airport Operations. The Contractor is responsible for providing an appropriately badged person at any unsecured AOA access gate or opening.

d) VEHICLE ACCESS ON AOA

e) The TSA requires the EUG to control access and prevent unauthorized vehicles from entering the AOA. In compliance with this requirement, the EUG has established procedures to authorize or deny access to the AOA and to identify and control vehicles while in the AOA.

f) Proper individual identification, operator's licenses, and vehicle permits must be obtained through Airport Operations before attempting to enter an Air Operations Area.

1-05 VEHICLE IDENTIFICATION STANDARDS

a) All Contractor vehicles requiring access to the AOA shall display the company insignia on each side of the vehicle on the driver and passenger doors. Vehicle permits shall be displayed as required by Airport Operations.

1-06 AREA OF AUTHORIZATION ON AOA

a) Contractor vehicles are only authorized in the areas where their contract work is being performed and on the access routes to and from that area.

1-07 AUTHORIZED VEHICLES ON AOA

a) Any Contractor vehicle is authorized onto the AOA when it is within its area of authorization, the company insignia is properly displayed, and all occupants have the required airport identification properly displayed unless being escorted.

b) Motor Vehicles on AOA

1. Authorization of Vehicles

i. All drivers authorized to access the AOA shall display an AOA identification badge issued by Eugene Airport or shall be under the escort of an authorized individual with an Airport-issued AOA identification badge.

2. Prohibited Vehicles

i. No privately owned vehicles shall be operated in the AOA unless approved by the Airport Manager or his/her representative.

ii. Any vehicle found to be mechanically unsafe by a member of the airport staff will not be used in the AOA until the vehicle has been properly repaired and authorized to return to service by the Airport Manager or his/her representative.

3. Night or Low Visibility Operations

i. No vehicles shall be operated within the AOA at night or during periods of low visibility operations without written authorization by Airport Operations.

ii. All motor vehicles shall be equipped with two headlights and one or more red taillights.

iii. All motorized vehicles operated by the Contractor on the airport shall be equipped with either:

1. A 3-foot square flag, consisting of a checker of International Orange and White squares of not less than 1-foot on each side, displayed in full view above the vehicles and/or;

2. A flashing yellow light unit satisfactory to Airport Operations. For periods of limited visibility or darkness, these vehicles shall also be equipped with flashing yellow light units satisfactory to the Airport Operations.

3. Flashing yellow light mounted on the top of the vehicle cab is required during low visibility or night conditions

4. Vehicle Speed

i. Motor vehicles shall not operate at a speed that endangers property or persons in the area.

ii. Motor vehicles shall not exceed 10 mph on the aircraft parking ramps or 25 mph on the perimeter/service roads. All vehicles are restricted to 5 mph when in close proximity to aircraft.

5. Involvement in Vehicle Accidents

i. Any persons damaging any airfield light fixture or other airport facility shall report such damage to the Airport Operations (541) 954-6584 immediately and shall be responsible for his or her share of any costs required to repair or replace the damaged fixture or facility.

6. Parking Vehicles

i. Areas designated for vehicle parking and staging of equipment must obtain approval by Airport Operations.

ii. No motor vehicles of any type shall be allowed to park overnight or unattended without prior authorization by the Airport Manager or his/her representative.

1-08 BADGE ISSUANCE PROCEDURES

a) All workers who will require access to the designated project limits must apply for and be granted a security clearance by the Eugene Airport before commencing with the Work of this contract. Workers who successfully pass a threat assessment and training will be issued an identification badge. The form follows this section and can be found at the following link: www.eugene-or.gov/DocumentCenter/Home/View/3454

b) Failure to apply for and/or obtain security .clearances for an adequate number of workers shall not be grounds for a contract time extension.

c) Each person requiring an Airport Identification Badge must submit to a Security Threat Assessment as required by 49 CFR Part 1542. Up to two (2) weeks should be allowed for this process to take place.

d) All personnel requiring unescorted driving privileges in the Airport Operations Area (AOA) are required to complete an airport sponsored driving course prior to obtaining a badge.

e) Any falsifications can result in revocation of the badges by the party in question, and any fines incurred from the violations will be passed to the responsible party.

f) Upon issuing an Airport Identification Badge, each badged employee will be issued a set of airport rules and regulations they shall be held responsible for while working in restricted areas of the airport.

g) A badge fee of $35 will be assessed for each badge. Payment is required at time of service for each. All fees shall be paid by the Contractor at time of application. Fees are non-refundable.

h) The Contractor shall be responsible for the maintenance of records necessary to ensure the retrieval of badges from employees and contractor(s).

1. Whenever a badged person's employment authorized by the Contractor is terminated, the Contractor is responsible for immediately recovering the Airport Identification Badge and returning it to the Airport Badge office. The Airport Identification Badge shall be returned to Airport Operations within 24 hours of employee termination.

2. When employee employed in the execution of the project terminates employment, the Contractor shall immediately notify the Airport Operations so the badge can be deactivated.

3. A fee of $100.00 will be levied against the Contractor for each badge not recovered and turned into the Airport Badge Office from a terminated employee. All badges must be returned to the Badge Office within 24 hours of an employee's termination date or the completion of the project, whichever is sooner.

i) Any person holding an Airport Identification Badge shall immediately notify the Contractor if he or she loses Airport Identification Badge. In such case, the Contractor shall immediately notify the Airport Operations during normal business hours or (541) 954-6584 after normal business hours. The employment status of any person losing a badge will be confirmed by the Badge Office prior to the reactivation their badge. A replacement request letter and a $100.00 lost badge fee is required for a replacement Airport Identification Badge.

j) EUG requires each Contractor and badge holder to agree to abide by the provisions of this identification program.

1-09 INSPECTIONS AND FINES

a) The Contractor shall be liable for any fines levied against EUG, by the Transportation Security Administration (TSA), resulting from actions by the Contractor, or those whom the Contractor is responsible for, that cause a failure in maintaining security in the area of construction, to include any points of entry into the Air Operations Area (AOA) utilized for the construction project. Failure to maintain security will also include failure to abide by the identification program or other requirements pertaining to the security of the AOA.

b) Contractor personnel are subject to random checks for compliance with the badging and permit regulations. These checks may be conducted by either by Airport staff, Airport Operations, or the TSA.

c) In order to maintain accountability for all Airport Identification Badges issued, the Contractor is responsible for physically collecting and returning to the Airport Badge Office all outstanding badges no longer used for the construction project. Proof of return is a receipt issued by the Airport or by the Airports Project Manager.

d) A fine of $100 will be levied against the Contractor for each unreturned badge. All badges shall be returned to Airport Operations prior to the submission of the Final Application for Payment. Final payment will not be made until all badges are returned or badges are deactivated and Contractor has paid costs associated with unreturned badges.

1-10 DAILY SITE REVIEW

a) 30 minutes prior to departing the site for the day, notify Airport Operations (541-954-6584) to conduct a site inspection. Make adjustments and perform additional work as required by Airport Operations. www.eugene-or.gov/DocumentCenter/Home/View/3454.

1-11 WORKERS

In addition, the following requirements shall apply concerning all workers utilized on the project:

a) The Contractor shall provide and maintain, continually on the project site of the work during its progress, adequate and competent superintendence of all operations for and in connection with the work. The Contractor shall provide a capable superintendent acceptable to the Owner. Such representative shall be able to read, write and speak English fluently and shall be authorized to receive instructions from the Engineer or his authorized representative. Said superintendent shall have authority to see that the work is carried out in accordance with the Contract Documents and in a first class, thorough and workmanlike manner in every respect.

b) Incompetent, disorderly, intemperate or incorrigible employees of any authority level shall be dismissed from the project by the Contractor or his representative when requested by the Engineer or the Owner, and such persons shall not again be permitted to return to the work without the written consent of the Owner.

c) The Contractor agrees to indemnify and hold the Owner harmless from any and all loss or damages arising out of jurisdictional labor disputes or other labor troubles of any kind that may occur during the construction and performance of the Contract.

d) The Contractor shall provide at the request of the Owner such reasonable information about his employees as may be necessary, including in part, name, address and social security number.

e) Any employee of the Contractor or any subcontractors who violate the badging requirements or leaves unbadged individuals in the Airport Operations Area without properly badged individuals will be removed from the Airport and not be allowed back onto the Airport without prior approval by the Owner.

END

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