2022-210_Evaluation_Summary_CO.pdf
PDF 107 KB Posted
- Attached to
- Digital Imaging
- Solicitation number
- 2025-182
- Issued by
- Collin County, Texas
About this file
This is an Evaluation Summary document for RFP 2022-210 Digital Imaging Services, issued by an unspecified Texas jurisdiction (referenced as Collin County based on the contract opportunity description). The RFP sought qualified firms to provide digital imaging services to convert paper documents to digital storage in accordance with Texas Local Government Code Chapters 201-205 and Texas Administrative Code sections 7.71-7.9. The evaluation process consisted of four levels: Level 1 Pass/Fail assessment, Level 2 Detailed Proposal Assessment (75 points), Level 3 Cost evaluation, and Level 4 Best and Final Offer submissions. The evaluation criteria included Fit to General Requirements (25 points), Firm Overview/Staff Qualifications/Experience/Credentials (25 points), Quality Assurance Plan (25 points), and Cost components for D.A. Project and Projects referenced in section 5.18 (18 and 7 points respectively). The contract was awarded by Court Order on November 14, 2022, with an award date of October 25, 2022.
A total of 18 firms submitted active proposals that progressed through the full evaluation, with MEI Mail Services Inc. receiving the highest overall score of 84.92 points and an estimated contract value of $97,342.00. Additional qualified bidders included COMPU-DATA International, LLC (81.99 points, $161,584.00), DocuLynx Operations LLC (78.84 points, $182,655.00), and WeScanFiles.com (77 points, $76,810.00). Three firms—ARC Document Solutions, LLC, Global Solutions Group, Inc., and SHI Government Solutions—were eliminated during Level 2 evaluation and did not advance to cost consideration. Notably, Office Depot submitted a proposal with a significantly outlier cost of $54,624,544.00, substantially above all other bidders. All submitted proposals achieved passing status on Level 1 assessments, indicating they met basic requirements for digital imaging services and document conversion capabilities.
View the file
Other files
Show all 44
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
2022-210 - Digital Imaging Services Scoring Summary - Level 4 - Best and Final Offer
Active Submissions
Total Level 1 A - Level 2 - Detailed Proposal Assessment
A-1 - Fit to General Requirements
A-2 - Firm Overview, Staff Qualifications /
Experience / Credentials / &
Additional Information, References
A-3 - Quality Assurance Plan B - Level 3 - Cost B-1 - D.A. Project B-2 - Projects referenced in §5.18
Supplier / 100 pts Pass/Fail / 75 pts / 25 pts / 25 pts / 25 pts / 25 pts / 18 pts / 7 pts
MEI Mail Services Inc. 84.92 Pass 67 21.67 22 23.33 17.92 14.2 ($97,342.00) 3.72 ($22,057.34)
COMPU-DATA
International, LLC 81.99 Pass 70.33 22 24 24.33 11.66 8.556 ($161,584.00) 3.101 ($26,455.68)
DocuLynx Operations LLC 78.84 Pass 69 22.33 23 23.67 9.838 7.569 ($182,655.00) 2.269 ($36,162.72)
WeScanFiles.com 77 Pass 52 19.33 16.67 16 25 18 ($76,810.00) 7 ($11,721.60)
ECM Today! (ECM Today!) 74.71 Pass 66.67 22.67 20.67 23.33 8.048 6.045 ($228,731.00) 2.004 ($40,948.92)
Elite Discovery (Moore) 72 Pass 68 22 23 23 4.001 2.994 ($461,746.00) 1.007 ($81,496.80)
Armstrong Archives 71.24 Pass 63.33 21.67 20.67 21 7.904 6.256 ($221,000.00) 1.648 ($49,795.20)
ScanWorks 69.77 Pass 63.67 22.67 19.33 21.67 6.104 4.736 ($291,960.00) 1.369 ($59,954.40)
3 Scanning LLC 67.92 Pass 59 20.33 18.67 20 8.918 7.188 ($192,338.00) 1.73 ($47,433.60)
J&B Software, an Exela Company 66.63 Pass 58.67 20 18 20.67 7.96 5.878 ($235,216.54) 2.082 ($39,414.95)
Court Record & Data Management Services, Inc.
66.28 Pass 53.67 16.67 17 20 12.61 9.303 ($148,615.00) 3.306 ($24,818.40)
Toshiba Business Solutions, Inc. (Toshiba
America Business Solutions, Inc.)
65.57 Pass 56.33 17.67 18.33 20.33 9.241 6.721 ($205,715.30) 2.52 ($32,555.40)
Award by Court Order 2022-1227-11-14 RFP 2022-210 Digital Imaging Services 10/25/2022
Ricoh USA 64.65 Pass 55.67 19.33 16 20.33 8.979 6.951 ($198,900.38) 2.028 ($40,467.33)
National Records Centers 63.5 Pass 54.67 21.67 14.67 18.33 8.834 7.091 ($194,972.50) 1.743 ($47,067.84)
Stars Information Solutions (JEH, EAS
Inc.)
62.72 Pass 57.67 20 18.33 19.33 5.055 3.883 ($356,021.00) 1.172 ($70,021.44)
Scott-Merriman (Dick Powers) 62.15 Pass 57.67 20.33 18.67 18.67 4.479 3.551 ($389,371.00) 0.92842 ($88,377.12)
Office Depot 60.37 Pass 60.33 21 19.33 20 0.03293 0.02531 ($54,624,544.00)
0.00762 ($10,774,559.52)
Eliminated Submissions (not elevated to Level 3)
Level 1 A - Level 2 - Detailed Proposal Assessment
A-1 - Fit to General Requirements
A-2 - Firm Overview, Staff Qualifications /
Experience / Credentials / &
Additional Information, References
A-3 - Quality Assurance Plan B - Level 3 - Cost B-1 - D.A. Project B-2 - Projects referenced in §5.18
Supplier Pass/Fail / 75 pts / 25 pts / 25 pts / 25 pts / 25 pts / 18 pts / 7 pts
ARC Document Solutions, LLC Pass 51.67 11.67 20 20 - - -
Global Solutions Group, Inc. Pass 50.33 16.33 16.67 17.33 - - -
SHI Government Solutions Pass 50.33 19 15.67 15.67 - - -
Award by Court Order 2022-1227-11-14 RFP 2022-210 Digital Imaging Services 10/25/2022
File details come from the government source that posted it. Updated .