2022-210_Evaluation_Summary_CO.pdf
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- Attached to
- Digital Imaging
- Solicitation number
- 2025-182
- Issued by
- Collin County, Texas
About this file
This document is a Scoring Summary for RFP 2022-210 Digital Imaging Services issued by Collin County, Texas, detailing the evaluation of vendor proposals for digital imaging services. The request for proposals involved a comprehensive assessment of 16 active submissions across multiple evaluation categories, including fit to general requirements, firm overview, staff qualifications, experience, credentials, quality assurance plans, and cost. The evaluation was conducted through a multi-level scoring process, with vendors being scored on a 100-point scale and assessed across different weighted categories.
The top-performing vendors were MEI Mail Services Inc. (84.92 total points), COMPU-DATA International, LLC (81.99 points), and DocuLynx Operations LLC (78.84 points), with each vendor receiving scores across subcategories such as proposal details, qualifications, and cost. The scoring breakdown included pass/fail assessments and points allocated for various evaluation criteria, with cost representing a significant component of the overall scoring. Three additional vendors (ARC Document Solutions, Global Solutions Group, and SHI Government Solutions) were eliminated and not elevated to Level 3 of the evaluation process. The document indicates the final award was to be made by court order on 2022-1227-11-14, suggesting a legal framework governing the procurement process.
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2022-210 - Digital Imaging Services Scoring Summary - Level 4 - Best and Final Offer
Active Submissions
Total Level 1 A - Level 2 - Detailed Proposal Assessment
A-1 - Fit to General Requirements
A-2 - Firm Overview, Staff Qualifications /
Experience / Credentials / &
Additional Information, References
A-3 - Quality Assurance Plan B - Level 3 - Cost B-1 - D.A. Project B-2 - Projects referenced in §5.18
Supplier / 100 pts Pass/Fail / 75 pts / 25 pts / 25 pts / 25 pts / 25 pts / 18 pts / 7 pts
MEI Mail Services Inc. 84.92 Pass 67 21.67 22 23.33 17.92 14.2 ($97,342.00) 3.72 ($22,057.34)
COMPU-DATA
International, LLC 81.99 Pass 70.33 22 24 24.33 11.66 8.556 ($161,584.00) 3.101 ($26,455.68)
DocuLynx Operations LLC 78.84 Pass 69 22.33 23 23.67 9.838 7.569 ($182,655.00) 2.269 ($36,162.72)
WeScanFiles.com 77 Pass 52 19.33 16.67 16 25 18 ($76,810.00) 7 ($11,721.60)
ECM Today! (ECM Today!) 74.71 Pass 66.67 22.67 20.67 23.33 8.048 6.045 ($228,731.00) 2.004 ($40,948.92)
Elite Discovery (Moore) 72 Pass 68 22 23 23 4.001 2.994 ($461,746.00) 1.007 ($81,496.80)
Armstrong Archives 71.24 Pass 63.33 21.67 20.67 21 7.904 6.256 ($221,000.00) 1.648 ($49,795.20)
ScanWorks 69.77 Pass 63.67 22.67 19.33 21.67 6.104 4.736 ($291,960.00) 1.369 ($59,954.40)
3 Scanning LLC 67.92 Pass 59 20.33 18.67 20 8.918 7.188 ($192,338.00) 1.73 ($47,433.60)
J&B Software, an Exela Company 66.63 Pass 58.67 20 18 20.67 7.96 5.878 ($235,216.54) 2.082 ($39,414.95)
Court Record & Data Management Services, Inc.
66.28 Pass 53.67 16.67 17 20 12.61 9.303 ($148,615.00) 3.306 ($24,818.40)
Toshiba Business Solutions, Inc. (Toshiba
America Business Solutions, Inc.)
65.57 Pass 56.33 17.67 18.33 20.33 9.241 6.721 ($205,715.30) 2.52 ($32,555.40)
Award by Court Order 2022-1227-11-14 RFP 2022-210 Digital Imaging Services 10/25/2022
Ricoh USA 64.65 Pass 55.67 19.33 16 20.33 8.979 6.951 ($198,900.38) 2.028 ($40,467.33)
National Records Centers 63.5 Pass 54.67 21.67 14.67 18.33 8.834 7.091 ($194,972.50) 1.743 ($47,067.84)
Stars Information Solutions (JEH, EAS
Inc.)
62.72 Pass 57.67 20 18.33 19.33 5.055 3.883 ($356,021.00) 1.172 ($70,021.44)
Scott-Merriman (Dick Powers) 62.15 Pass 57.67 20.33 18.67 18.67 4.479 3.551 ($389,371.00) 0.92842 ($88,377.12)
Office Depot 60.37 Pass 60.33 21 19.33 20 0.03293 0.02531 ($54,624,544.00)
0.00762 ($10,774,559.52)
Eliminated Submissions (not elevated to Level 3)
Level 1 A - Level 2 - Detailed Proposal Assessment
A-1 - Fit to General Requirements
A-2 - Firm Overview, Staff Qualifications /
Experience / Credentials / &
Additional Information, References
A-3 - Quality Assurance Plan B - Level 3 - Cost B-1 - D.A. Project B-2 - Projects referenced in §5.18
Supplier Pass/Fail / 75 pts / 25 pts / 25 pts / 25 pts / 25 pts / 18 pts / 7 pts
ARC Document Solutions, LLC Pass 51.67 11.67 20 20 - - -
Global Solutions Group, Inc. Pass 50.33 16.33 16.67 17.33 - - -
SHI Government Solutions Pass 50.33 19 15.67 15.67 - - -
Award by Court Order 2022-1227-11-14 RFP 2022-210 Digital Imaging Services 10/25/2022
File details come from the government source that posted it. Updated .