2017_LTD_Contract___Unum.pdf
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- Solicitation number
- PE-62960-NONST-2026-000000111
- Issued by
- Clayton County, Georgia
About this file
This is a long-term disability (LTD) insurance policy document issued by Unum Life Insurance Company of America to the Unified Government of Athens-Clarke County, with Policy Number 379727 001 effective January 1, 2000. The policy provides financial protection to eligible employees by paying 60% of monthly earnings (maximum $7,000 per month) during periods of disability. Coverage applies to all employees in active employment in the United States working at least 40 hours per week. The elimination period is the later of 180 days or when accumulated sick leave or short-term disability payments end. Maximum payment periods vary by age at disability, ranging from 12 months for employees age 69 or older to the employee's Social Security Normal Retirement Age for those under age 62. The policy includes rehabilitation and return-to-work assistance benefits providing 10% of gross disability payments (maximum $1,000 monthly) and child care expense benefits up to $250 per child monthly (maximum $1,000 combined). Amendment No. 10, effective July 1, 2015, replaced the entire policy and applies only to disabilities beginning on or after that date.
The policy is employee-paid, with no premium required while receiving disability payments under the plan. Disability is defined as a 20% or greater loss in indexed monthly earnings due to sickness or injury, with different standards applying before and after 24 months of payments. Deductible sources of income include workers' compensation, state disability benefits, Social Security, retirement plan payments, and third-party settlements, which reduce the gross disability payment. Pre-existing conditions are excluded unless the employee has been treatment-free for 12 consecutive months after the effective date of coverage. The document specifies claim procedures requiring notice within 30 days of disability onset and proof of claim within 90 days of the elimination period, with Unum making benefit determinations and having discretionary authority to interpret policy provisions. The policy is governed by Georgia law and ERISA where applicable, with provisions for continuity of coverage, survivor benefits, and appeal procedures allowing 180 days to file an appeal following an adverse benefit determination.
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C.AMEND-1 AMEND-1 (7/1/2015)
AMENDMENT NO. 10
This amendment forms a part of Group Policy No. 379727 001 issued to the Policyholder:
Unified Government of Athens-Clarke County
The entire policy is replaced by the policy attached to this amendment.
The effective date of these changes is July 1, 2015. The changes only apply to disabilities which start on or after the effective date.
The policy's terms and provisions will apply other than as stated in this amendment.
Dated at Portland, Maine on April 23, 2015.
Unum Life Insurance Company of America
By
Secretary
If this amendment is unacceptable, please sign below and return this amendment to Unum Life Insurance Company of America at Portland, Maine within 90 days of April 23, 2015.
YOUR FAILURE TO SIGN AND RETURN THIS AMENDMENT BY THAT DATE WILL
CONSTITUTE ACCEPTANCE OF THIS AMENDMENT.
Unified Government of Athens-Clarke County
By ____________________________ Signature and Title of Officer
C.FP-1 C.FP-1 (7/1/2015)
GROUP INSURANCE POLICY
NON-PARTICIPATING
POLICYHOLDER: Unified Government of Athens-Clarke County
POLICY NUMBER: 379727 001
POLICY EFFECTIVE DATE: January 1, 2000
POLICY ANNIVERSARY DATE: July 1
GOVERNING JURISDICTION: Georgia
Unum Life Insurance Company of America (referred to as Unum) will provide benefits under this policy. Unum makes this promise subject to all of this policy's provisions.
The policyholder should read this policy carefully and contact Unum promptly with any questions. This policy is delivered in and is governed by the laws of the governing jurisdiction and to the extent applicable by the Employee Retirement Income Security Act of 1974 (ERISA) and any amendments. This policy consists of:
- all policy provisions and any amendments and/or attachments issued;
- employees' signed applications; and
- the certificate of coverage.
This policy may be changed in whole or in part. Only an officer or a registrar of Unum can approve a change. The approval must be in writing and endorsed on or attached to this policy. No other person, including an agent, may change this policy or waive any part of it.
Signed for Unum at Portland, Maine on the Policy Effective Date.
President Secretary
Unum Life Insurance Company of America 2211 Congress Street Portland, Maine 04122
TOC-1 (7/1/2015)
TABLE OF CONTENTS
BENEFITS AT A GLANCE .............................................................................................B@G-LTD-1
LONG TERM DISABILITY PLAN ...................................................................................B@G-LTD-1
CLAIM INFORMATION ..................................................................................................LTD-CLM-1
LONG TERM DISABILITY..............................................................................................LTD-CLM-1
POLICYHOLDER PROVISIONS....................................................................................EMPLOYER-1
CERTIFICATE SECTION ...............................................................................................CC.FP-1
GENERAL PROVISIONS...............................................................................................EMPLOYEE-1
LONG TERM DISABILITY..............................................................................................LTD-BEN-1
BENEFIT INFORMATION ..............................................................................................LTD-BEN-1
OTHER BENEFIT FEATURES.......................................................................................LTD-OTR-1
STATE REQUIREMENTS ..............................................................................................STATE REQ-1
OTHER SERVICES........................................................................................................SERVICES-1
GLOSSARY....................................................................................................................GLOSSARY-1
B@G-LTD-1 (7/1/2015)
BENEFITS AT A GLANCE
LONG TERM DISABILITY PLAN
This long term disability plan provides financial protection for you by paying a portion of your income while you are disabled. The amount you receive is based on the amount you earned before your disability began. In some cases, you can receive disability payments even if you work while you are disabled.
EMPLOYER'S ORIGINAL PLAN
EFFECTIVE DATE: January 1, 2000
POLICY NUMBER: 379727 001
ELIGIBLE GROUP(S):
All Employees in active employment in the United States with the Employer
MINIMUM HOURS REQUIREMENT:
Employees must be working at least 40 hours per week.
WAITING PERIOD:
For employees in an eligible group on or before January 1, 2000: First of the month coincident with or next following 24 months
For employees entering an eligible group after January 1, 2000: First of the month coincident with or next following 24 months
For employees entering an eligible group after July 1, 2011: 7/1 following 2 years of service
You must be in continuous active employment in an eligible group during the specified waiting period.
WHO PAYS FOR THE COVERAGE:
You pay the cost of your coverage.
ELIMINATION PERIOD:
The later of:
- 180 days; or
- the date your accumulated sick leave or insured Short Term Disability payments end, if applicable.
Benefits begin the day after the elimination period is completed.
MONTHLY BENEFIT:
60% of monthly earnings to a maximum benefit of $7,000 per month.
Your payment may be reduced by deductible sources of income and disability earnings.
Some disabilities may not be covered or may have limited coverage under this plan.
MAXIMUM PERIOD OF PAYMENT:
Age at Disability Maximum Period of Payment Less than Age 62 To Social Security Normal Retirement Age Age 62 60 months Age 63 48 months Age 64 42 months Age 65 36 months Age 66 30 months Age 67 24 months
B@G-LTD-2 (7/1/2015)
Age 68 18 months Age 69 or older 12 months
Year of Birth Social Security Normal Retirement Age 1937 or before 65 years 1938 65 years 2 months 1939 65 years 4 months 1940 65 years 6 months 1941 65 years 8 months 1942 65 years 10 months 1943-1954 66 years 1955 66 years 2 months 1956 66 years 4 months 1957 66 years 6 months 1958 66 years 8 months 1959 66 years 10 months 1960 and after 67 years
No premium payments are required for your coverage while you are receiving payments under this plan.
REHABILITATION AND RETURN TO WORK ASSISTANCE BENEFIT:
10% of your gross disability payment to a maximum benefit of $1,000 per month.
In addition, we will make monthly payments to you for 3 months following the date your disability ends if we determine you are no longer disabled while:
- you are participating in the Rehabilitation and Return to Work Assistance program; and
- you are not able to find employment.
CHILD CARE EXPENSE BENEFIT:
While you are participating in Unum's Rehabilitation and Return to Work Assistance program, you may receive payments to cover certain child care expenses limited to the following amounts:
Child Care Expense Benefit Amount: $250 per month, per child
Child Care Expense Maximum Benefit Amount: $1,000 per month for all eligible child care expenses combined
TOTAL BENEFIT CAP:
The total benefit payable to you on a monthly basis (including all benefits provided under this plan) will not exceed 100% of your monthly earnings.
OTHER FEATURES:
Continuity of Coverage
Minimum Benefit
Pre-Existing: 12/12/24
Survivor Benefit
Work Life Assistance Program
The above items are only highlights of this plan. For a full description of your coverage, continue reading your certificate of coverage section.
LTD-CLM-1 (7/1/2015)
CLAIM INFORMATION
LONG TERM DISABILITY
WHEN DO YOU NOTIFY UNUM OF A CLAIM?
We encourage you to notify us of your claim as soon as possible, so that a claim decision can be made in a timely manner. Written notice of a claim should be sent within 30 days after the date your disability begins. However, you must send Unum written proof of your claim no later than 90 days after your elimination period. If it is not possible to give proof within 90 days, it must be given no later than 1 year after the time proof is otherwise required except in the absence of legal capacity.
The claim form is available from your Employer, or you can request a claim form from us. If you do not receive the form from Unum within 15 days of your request, send Unum written proof of claim without waiting for the form.
You must notify us immediately when you return to work in any capacity.
HOW DO YOU FILE A CLAIM?
You and your Employer must fill out your own sections of the claim form and then give it to your attending physician. Your physician should fill out his or her section of the form and send it directly to Unum.
WHAT INFORMATION IS NEEDED AS PROOF OF YOUR CLAIM?
Your proof of claim, provided at your expense, must show:
- that you are under the regular care of a physician;
- the appropriate documentation of your monthly earnings;
- the date your disability began;
- the cause of your disability;
- the extent of your disability, including restrictions and limitations preventing you from performing your regular occupation; and
- the name and address of any hospital or institution where you received treatment, including all attending physicians.
We may request that you send proof of continuing disability indicating that you are under the regular care of a physician. This proof, provided at your expense, must be received within 45 days of a request by us.
In some cases, you will be required to give Unum authorization to obtain additional medical information and to provide non-medical information as part of your proof of claim, or proof of continuing disability. Unum will deny your claim, or stop sending you payments, if the appropriate information is not submitted.
TO WHOM WILL UNUM MAKE PAYMENTS?
Unum will make payments to you.
WHAT HAPPENS IF UNUM OVERPAYS YOUR CLAIM?
Unum has the right to recover any overpayments due to:
LTD-CLM-2 (7/1/2015)
- fraud;
- any error Unum makes in processing a claim; and
- your receipt of deductible sources of income.
You must reimburse us in full. We will determine the method by which the repayment is to be made.
Unum will not recover more money than the amount we paid you.
EMPLOYER-1 (7/1/2015)
POLICYHOLDER PROVISIONS
WHAT IS THE COST OF THIS INSURANCE?
LONG TERM DISABILITY
The initial premium for each plan is based on the initial rate(s) shown in the policy effective on the Employer's original plan effective date.
WAIVER OF PREMIUM
Unum does not require premium payments for an insured while he or she is receiving Long Term Disability payments under this plan.
INITIAL RATE GUARANTEE AND RATE CHANGES
Refer to the policy effective on the Employer's original plan effective date.
WHEN IS PREMIUM DUE FOR THIS POLICY?
Premium Due Dates: Premium due dates are based on the Premium Due Dates shown in the policy effective on the Employer's original plan effective date.
The Policyholder must send all premiums to Unum on or before their respective due date. The premium must be paid in United States dollars.
WHEN ARE INCREASES OR DECREASES IN PREMIUM DUE?
Premium increases or decreases which take effect during a policy month are adjusted and due on the next premium due date following the change. Changes will not be pro-rated daily.
If premiums are paid on other than a monthly basis, premiums for increases and decreases will result in a monthly pro-rated adjustment on the next premium due date.
Unum will only adjust premium for the current policy year and the prior policy year.
In the case of fraud, premium adjustments will be made for all policy years.
WHAT INFORMATION DOES UNUM REQUIRE FROM THE POLICYHOLDER?
The Policyholder must provide Unum with the following on a regular basis:
- information about employees:
who are eligible to become insured;
whose amounts of coverage change; and/or whose coverage ends;
- occupational information and any other information that may be required to manage a claim; and
- any other information that may be reasonably required.
Policyholder records that, in Unum's opinion, have a bearing on this policy will be available for review by Unum at any reasonable time.
EMPLOYER-2 (7/1/2015)
Clerical error or omission by Unum will not:
- prevent an employee from receiving coverage;
- affect the amount of an insured's coverage; or
- cause an employee's coverage to begin or continue when the coverage would not otherwise be effective.
WHO CAN CANCEL OR MODIFY THIS POLICY OR A PLAN UNDER THIS POLICY?
This policy or a plan under this policy can be cancelled:
- by Unum; or
- by the Policyholder.
Unum may cancel or modify this policy or a plan if:
- there is less than 25% participation of those eligible employees who pay all or part of their premium for a plan; or
- there is less than 100% participation of those eligible employees for a Policyholder paid plan;
- the Policyholder does not promptly provide Unum with information that is reasonably required;
- the Policyholder fails to perform any of its obligations that relate to this policy;
- fewer than 15 employees are insured under a plan;
- the premium is not paid in accordance with the provisions of this policy that specify whether the Policyholder, the employee, or both, pay(s) the premiums;
- the Policyholder does not promptly report to Unum the names of any employees who are added or deleted from the eligible group;
- Unum determines that there is a significant change, in the size, occupation or age of the eligible group as a result of a corporate transaction such as a merger, divestiture, acquisition, sale, or reorganization of the Policyholder and/or its employees; or
- the Policyholder fails to pay any portion of the premium within the 60 day grace period.
If Unum cancels or modifies this policy or a plan for reasons other than the Policyholder's failure to pay premium, a written notice will be delivered to the Policyholder at least 60 days prior to the cancellation date or modification date. The Policyholder may cancel this policy or a plan if the modifications are unacceptable.
If any portion of the premium is not paid during the grace period, Unum will either cancel or modify the policy or plan automatically at the end of the grace period. The Policyholder is liable for premium for coverage during the grace period. The Policyholder must pay Unum all premium due for the full period each plan is in force.
The Policyholder may cancel this policy or a plan by written notice delivered to Unum at least 31 days prior to the cancellation date. When both the Policyholder and Unum agree, this policy or a plan can be cancelled on an earlier date. If Unum or the Policyholder cancels this policy or a plan, coverage will end at 12:00 midnight on the last day of coverage.
If this policy or a plan is cancelled, the cancellation will not affect a payable claim.
EMPLOYER-3 (7/1/2015)
WHAT HAPPENS TO AN EMPLOYEE'S COVERAGE UNDER THIS POLICY WHILE
HE OR SHE IS ON A FAMILY AND MEDICAL LEAVE OF ABSENCE?
We will continue the employee's coverage in accordance with the policyholder's Human Resource policy on family and medical leaves of absence if premium payments continue and the policyholder approved the employee's leave in writing.
Coverage will be continued until the end of the later of:
1. the leave period required by the federal Family and Medical Leave Act of 1993 and any amendments; or
2. the leave period required by applicable state law.
If the policyholder's Human Resource policy doesn't provide for continuation of an employee's coverage during a family and medical leave of absence, the employee's coverage will be reinstated when he or she returns to active employment.
We will not:
- apply a new waiting period;
- apply a new pre-existing conditions exclusion; or
- require evidence of insurability.
DIVISIONS, SUBSIDIARIES OR AFFILIATED COMPANIES INCLUDE:
NAME/LOCATION (CITY AND STATE)
None
OPEN ENROLLMENT:
There will be an open enrollment period starting on June 9, 2015 and ending on June 19, 2015 for late applicants. Evidence of insurability will not be required during this open enrollment period for late applicants, excluding those employees whose evidence of insurability form was previously disapproved. The effective date of insurance for employees who enroll in the plan during the open enrollment period will be July 1, 2015.
CC.FP-1 (7/1/2015)
CERTIFICATE SECTION
Unum Life Insurance Company of America (referred to as Unum) welcomes you as a client.
This is your certificate of coverage as long as you are eligible for coverage and you become insured. You will want to read it carefully and keep it in a safe place.
Unum has written your certificate of coverage in plain English. However, a few terms and provisions are written as required by insurance law. If you have any questions about any of the terms and provisions, please consult Unum's claims paying office.
Unum will assist you in any way to help you understand your benefits.
If the terms and provisions of the certificate of coverage (issued to you) are different from the policy (issued to the policyholder), the policy will govern. Your coverage may be cancelled or changed in whole or in part under the terms and provisions of the policy.
The policy is delivered in and is governed by the laws of the governing jurisdiction and to the extent applicable by the Employee Retirement Income Security Act of 1974 (ERISA) and any amendments. When making a benefit determination under the policy, Unum has discretionary authority to determine your eligibility for benefits and to interpret the terms and provisions of the policy.
For purposes of effective dates and ending dates under the group policy, all days begin at 12:01 a.m. and end at 12:00 midnight at the Policyholder's address.
Unum Life Insurance Company of America 2211 Congress Street Portland, Maine 04122
EMPLOYEE-1 (7/1/2015)
GENERAL PROVISIONS
WHAT IS THE CERTIFICATE OF COVERAGE?
This certificate of coverage is a written statement prepared by Unum and may include attachments. It tells you:
- the coverage for which you may be entitled;
- to whom Unum will make a payment; and
- the limitations, exclusions and requirements that apply within a plan.
WHEN ARE YOU ELIGIBLE FOR COVERAGE?
If you are working for your Employer in an eligible group, the date you are eligible for coverage is the later of:
- the plan effective date; or
- the day after you complete your waiting period.
WHEN DOES YOUR COVERAGE BEGIN?
When your Employer pays 100% of the cost of your coverage under a plan, you will be covered at 12:01 a.m. on the date you are eligible for coverage.
When you and your Employer share the cost of your coverage under a plan or when you pay 100% of the cost yourself, you will be covered at 12:01 a.m. on the latest of:
- the date you are eligible for coverage, if you apply for insurance on or before that date;
- the date you apply for insurance, if you apply within 31 days after your eligibility date; or
- the date Unum approves your application, if evidence of insurability is required.
Evidence of insurability is required if you:
- are a late applicant, which means you apply for coverage more than 31 days after the date you are eligible for coverage; or
- voluntarily cancelled your coverage and are reapplying.
An evidence of insurability form can be obtained from your Employer.
WHAT IF YOU ARE ABSENT FROM WORK ON THE DATE YOUR COVERAGE
WOULD NORMALLY BEGIN?
If you are absent from work due to injury, sickness, temporary layoff or leave of absence, your coverage will begin on the date you return to active employment.
ONCE YOUR COVERAGE BEGINS, WHAT HAPPENS IF YOU ARE TEMPORARILY
NOT WORKING?
If you are on a temporary layoff, and if premium is paid, you will be covered through the end of the month that immediately follows the month in which your temporary layoff begins.
EMPLOYEE-2 (7/1/2015)
If you are on a leave of absence, and if premium is paid, you will be covered through the end of the month that immediately follows the month in which your leave of absence begins.
WHEN WILL CHANGES TO YOUR COVERAGE TAKE EFFECT?
Once your coverage begins, any increased or additional coverage will take effect immediately if you are in active employment or if you are on a covered layoff or leave of absence. If you are not in active employment due to injury or sickness, any increased or additional coverage will begin on the date you return to active employment.
Any decrease in coverage will take effect immediately but will not affect a payable claim that occurs prior to the decrease.
WHEN DOES YOUR COVERAGE END?
Your coverage under the policy or a plan ends on the earliest of:
- the date the policy or a plan is cancelled;
- the date you no longer are in an eligible group;
- the date your eligible group is no longer covered;
- the last day of the period for which you made any required contributions; or
- the last day you are in active employment except as provided under the covered layoff or leave of absence provision.
Unum will provide coverage for a payable claim which occurs while you are covered under the policy or plan.
WHAT ARE THE TIME LIMITS FOR LEGAL PROCEEDINGS?
You can start legal action regarding your claim 60 days after proof of claim has been given and up to 3 years from the time proof of claim is required, unless otherwise provided under federal law.
HOW CAN STATEMENTS MADE IN YOUR APPLICATION FOR THIS COVERAGE
BE USED?
Unum considers any statements you or your Employer make in a signed application for coverage a representation and not a warranty. If any of the statements you or your Employer make are not complete and/or not true at the time they are made, we can:
- reduce or deny any claim; or
- cancel your coverage from the original effective date.
We will use only statements made in a signed application as a basis for doing this.
If the Employer gives us information about you that is incorrect, we will:
- use the facts to decide whether you have coverage under the plan and in what amounts; and
- make a fair adjustment of the premium.
EMPLOYEE-3 (7/1/2015)
HOW WILL UNUM HANDLE INSURANCE FRAUD?
Unum wants to ensure you and your Employer do not incur additional insurance costs as a result of the undermining effects of insurance fraud. Unum promises to focus on all means necessary to support fraud detection, investigation, and prosecution.
It is a crime if you knowingly, and with intent to injure, defraud or deceive Unum, or provide any information, including filing a claim, that contains any false, incomplete or misleading information. These actions, as well as submission of materially false information, will result in denial of your claim, and are subject to prosecution and punishment to the full extent under state and/or federal law. Unum will pursue all appropriate legal remedies in the event of insurance fraud.
DOES THE POLICY REPLACE OR AFFECT ANY WORKERS' COMPENSATION OR
STATE DISABILITY INSURANCE?
The policy does not replace or affect the requirements for coverage by any workers' compensation or state disability insurance.
DOES YOUR EMPLOYER ACT AS YOUR AGENT OR UNUM'S AGENT?
For purposes of the policy, your Employer acts on its own behalf or as your agent.
Under no circumstances will your Employer be deemed the agent of Unum.
LTD-BEN-1 (7/1/2015)
LONG TERM DISABILITY
BENEFIT INFORMATION
HOW DOES UNUM DEFINE DISABILITY?
You are disabled when Unum determines that:
- you are limited from performing the material and substantial duties of your regular occupation due to your sickness or injury; and
- you have a 20% or more loss in your indexed monthly earnings due to the same sickness or injury; and
- during the elimination period, you are unable to perform any of the material and substantial duties of your regular occupation.
After 24 months of payments, you are disabled when Unum determines that due to the same sickness or injury, you are unable to perform the duties of any gainful occupation for which you are reasonably fitted by education, training or experience.
The loss of a professional or occupational license or certification does not, in itself, constitute disability.
We may require you to be examined by a physician, other medical practitioner and/or vocational expert of our choice. Unum will pay for this examination. We can require an examination as often as it is reasonable to do so. We may also require you to be interviewed by an authorized Unum Representative.
HOW LONG MUST YOU BE DISABLED BEFORE YOU ARE ELIGIBLE TO RECEIVE
BENEFITS?
You must be continuously disabled through your elimination period. Unum will treat your disability as continuous if your disability stops for 30 days or less during the elimination period. The days that you are not disabled will not count toward your elimination period.
Your elimination period is the later of:
- 180 days; or
- the date your accumulated sick leave or insured Short Term Disability payments end, if applicable.
WHEN WILL YOU BEGIN TO RECEIVE PAYMENTS?
You will begin to receive payments when we approve your claim, providing the elimination period has been met and you are disabled. We will send you a payment monthly for any period for which Unum is liable.
HOW MUCH WILL UNUM PAY YOU IF YOU ARE DISABLED?
We will follow this process to figure your payment:
1. Multiply your monthly earnings by 60%.
2. The maximum monthly benefit is $7,000.
LTD-BEN-2 (7/1/2015)
3. Compare the answer from Item 1 with the maximum monthly benefit. The lesser of these two amounts is your gross disability payment.
4. Subtract from your gross disability payment any deductible sources of income.
The amount figured in Item 4 is your monthly payment.
WILL UNUM EVER PAY MORE THAN 100% OF MONTHLY EARNINGS?
The total benefit payable to you on a monthly basis (including all benefits provided under this plan) will not exceed 100% of your monthly earnings.
WHAT ARE YOUR MONTHLY EARNINGS?
"Monthly Earnings" means your gross monthly income from your Employer in effect just prior to your date of disability. It includes your total income before taxes. It is prior to any deductions made for pre-tax contributions to a qualified deferred compensation plan, Section 125 plan, or flexible spending account. It does not include income received from commissions, bonuses, overtime pay, any other extra compensation, or income received from sources other than your Employer.
WHAT WILL WE USE FOR MONTHLY EARNINGS IF YOU BECOME DISABLED
DURING A COVERED LAYOFF OR LEAVE OF ABSENCE?
If you become disabled while you are on a covered layoff or leave of absence, we will use your monthly earnings from your Employer in effect just prior to the date your absence begins.
HOW MUCH WILL UNUM PAY YOU IF YOU ARE DISABLED AND WORKING?
We will send you the monthly payment if you are disabled and your monthly disability earnings, if any, are less than 20% of your indexed monthly earnings, due to the same sickness or injury.
If you are disabled and your monthly disability earnings are 20% or more of your indexed monthly earnings, due to the same sickness or injury, Unum will figure your payment as follows:
During the first 12 months of payments, while working, your monthly payment will not be reduced as long as disability earnings plus the gross disability payment does not exceed 100% of indexed monthly earnings.
1. Add your monthly disability earnings to your gross disability payment.
2. Compare the answer in Item 1 to your indexed monthly earnings.
If the answer from Item 1 is less than or equal to 100% of your indexed monthly earnings, Unum will not further reduce your monthly payment.
If the answer from Item 1 is more than 100% of your indexed monthly earnings, Unum will subtract the amount over 100% from your monthly payment.
After 12 months of payments, while working, you will receive payments based on the percentage of income you are losing due to your disability.
1. Subtract your disability earnings from your indexed monthly earnings.
LTD-BEN-3 (7/1/2015)
2. Divide the answer in Item 1 by your indexed monthly earnings. This is your percentage of lost earnings.
3. Multiply your monthly payment by the answer in Item 2.
This is the amount Unum will pay you each month.
During the first 24 months of disability payments, if your monthly disability earnings exceed 80% of your indexed monthly earnings, Unum will stop sending you payments and your claim will end.
Beyond 24 months of disability payments, if your monthly disability earnings exceed the gross disability payment, Unum will stop sending you payments and your claim will end.
Unum may require you to send proof of your monthly disability earnings at least quarterly. We will adjust your payment based on your quarterly disability earnings.
As part of your proof of disability earnings, we can require that you send us appropriate financial records which we believe are necessary to substantiate your income.
After the elimination period, if you are disabled for less than 1 month, we will send you 1/30 of your payment for each day of disability.
HOW CAN WE PROTECT YOU IF YOUR DISABILITY EARNINGS FLUCTUATE?
If your disability earnings routinely fluctuate widely from month to month, Unum may average your disability earnings over the most recent 3 months to determine if your claim should continue.
If Unum averages your disability earnings, we will not terminate your claim unless:
- During the first 24 months of disability payments, the average of your disability earnings from the last 3 months exceeds 80% of indexed monthly earnings; or
- Beyond 24 months of disability payments, the average of your disability earnings from the last 3 months exceeds the gross disability payment.
We will not pay you for any month during which disability earnings exceed the amount allowable under the plan.
WHAT ARE DEDUCTIBLE SOURCES OF INCOME?
Unum will subtract from your gross disability payment the following deductible sources of income:
1. The amount that you receive or are entitled to receive under:
- a workers' compensation law.
- an occupational disease law.
- any other act or law with similar intent.
2. The amount that you receive or are entitled to receive as disability income payments under any:
LTD-BEN-4 (7/1/2015)
- state compulsory benefit act or law.
- automobile liability insurance policy.
- other group insurance plan.
- governmental retirement system as a result of your job with your Employer.
3. The amount that you, your spouse and your children receive or are entitled to receive as disability payments because of your disability under:
- the United States Social Security Act.
- the Canada Pension Plan.
- the Quebec Pension Plan.
- any similar plan or act.
4. The amount that you receive as retirement payments or the amount your spouse and children receive as retirement payments because you are receiving retirement payments under:
- the United States Social Security Act.
- the Canada Pension Plan.
- the Quebec Pension Plan.
- any similar plan or act.
5. The amount that you:
- receive as disability payments under your Employer's retirement plan.
- voluntarily elect to receive as retirement payments under your Employer's retirement plan.
- receive as retirement payments when you reach the later of age 62 or normal retirement age, as defined in your Employer's retirement plan.
Disability payments under a retirement plan will be those benefits which are paid due to disability and do not reduce the retirement benefit which would have been paid if the disability had not occurred.
Retirement payments will be those benefits which are based on your Employer's contribution to the retirement plan. Disability benefits which reduce the retirement benefit under the plan will also be considered as a retirement benefit.
Regardless of how the retirement funds from the retirement plan are distributed, Unum will consider your and your Employer's contributions to be distributed simultaneously throughout your lifetime.
Amounts received do not include amounts rolled over or transferred to any eligible retirement plan. Unum will use the definition of eligible retirement plan as defined in Section 402 of the Internal Revenue Code including any future amendments which affect the definition.
6. The amount that you receive under Title 46, United States Code Section 688 (The Jones Act).
7. The amount that you receive from a third party (after subtracting attorney's fees) by judgment, settlement or otherwise.
LTD-BEN-5 (7/1/2015)
With the exception of retirement payments, Unum will only subtract deductible sources of income which are payable as a result of the same disability.
We will not reduce your payment by your Social Security retirement income if your disability begins after age 65 and you were already receiving Social Security retirement payments.
WHAT ARE NOT DEDUCTIBLE SOURCES OF INCOME?
Unum will not subtract from your gross disability payment income you receive from, but not limited to, the following:
- 401(k) plans
- profit sharing plans
- thrift plans
- tax sheltered annuities
- stock ownership plans
- non-qualified plans of deferred compensation
- pension plans for partners
- military pension and disability income plans
- credit disability insurance
- franchise disability income plans
- a retirement plan from another Employer
- individual retirement accounts (IRA)
- individual disability income plans
- salary continuation or accumulated sick leave plans
WHAT IF SUBTRACTING DEDUCTIBLE SOURCES OF INCOME RESULTS IN A
ZERO BENEFIT? (Minimum Benefit)
The minimum monthly payment is the greater of:
- $100; or
- 10% of your gross disability payment.
Unum may apply this amount toward an outstanding overpayment.
WHAT HAPPENS WHEN YOU RECEIVE A COST OF LIVING INCREASE FROM
DEDUCTIBLE SOURCES OF INCOME?
Once Unum has subtracted any deductible source of income from your gross disability payment, Unum will not further reduce your payment due to a cost of living increase from that source.
WHAT IF UNUM DETERMINES YOU MAY QUALIFY FOR DEDUCTIBLE INCOME
BENEFITS?
When we determine that you may qualify for benefits under Item(s) 1, 2 and 3 in the deductible sources of income section, we will estimate your entitlement to these benefits. We can reduce your payment by the estimated amounts if such benefits:
- have not been awarded; and
- have not been denied; or
- have been denied and the denial is being appealed.
LTD-BEN-6 (7/1/2015)
Your Long Term Disability payment will NOT be reduced by the estimated amount if you:
- apply for the disability payments under Item(s) 1, 2 and 3 in the deductible sources of income section and appeal your denial to all administrative levels Unum feels are necessary; and
- sign Unum's payment option form. This form states that you promise to pay us any overpayment caused by an award.
If your payment has been reduced by an estimated amount, your payment will be adjusted when we receive proof:
- of the amount awarded; or
- that benefits have been denied and all appeals Unum feels are necessary have been completed. In this case, a lump sum refund of the estimated amount will be made to you.
If you receive a lump sum payment from any deductible sources of income, the lump sum will be pro-rated on a monthly basis over the time period for which the sum was given. If no time period is stated, we will use a reasonable one.
HOW LONG WILL UNUM CONTINUE TO SEND YOU PAYMENTS?
Unum will send you a payment each month up to the maximum period of payment.
Your maximum period of payment is based on your age at disability as follows:
Age at Disability Maximum Period of Payment
Less than Age 62 To Social Security Normal Retirement Age Age 62 60 months Age 63 48 months Age 64 42 months Age 65 36 months Age 66 30 months Age 67 24 months Age 68 18 months Age 69 or older 12 months
Year of Birth Social Security Normal Retirement Age
1937 or before 65 years 1938 65 years 2 months 1939 65 years 4 months 1940 65 years 6 months 1941 65 years 8 months 1942 65 years 10 months 1943-1954 66 years 1955 66 years 2 months 1956 66 years 4 months 1957 66 years 6 months 1958 66 years 8 months 1959 66 years 10 months 1960 and after 67 years
LTD-BEN-7 (7/1/2015)
WHEN WILL PAYMENTS STOP?
We will stop sending you payments and your claim will end on the earliest of the following:
- during the first 24 months of payments, when you are able to work in your regular occupation on a part-time basis but you choose not to;
- after 24 months of payments, when you are able to work in any gainful occupation on a part-time basis but you choose not to;
- the end of the maximum period of payment;
- the date you are no longer disabled under the terms of the plan, unless you are eligible to receive benefits under Unum's Rehabilitation and Return to Work Assistance program;
- the date you fail to cooperate or participate in Unum's Rehabilitation and Return to Work Assistance program;
- the date you fail to submit proof of continuing disability;
- after 12 months of payments if you are considered to reside outside the United
States or Canada. You will be considered to reside outside these countries when you have been outside the United States or Canada for a total period of 6 months or more during any 12 consecutive months of benefits;
- the date your disability earnings exceed the amount allowable under the plan;
- the date you die.
WHAT DISABILITIES HAVE A LIMITED PAY PERIOD UNDER YOUR PLAN?
Disabilities, due to sickness or injury, which are primarily based on self-reported symptoms, and disabilities due to mental illness have a limited pay period up to 12 months.
Unum will continue to send you payments beyond the 12 month period if you meet one or both of these conditions:
1. If you are confined to a hospital or institution at the end of the 12 month period, Unum will continue to send you payments during your confinement.
If you are still disabled when you are discharged, Unum will send you payments for a recovery period of up to 90 days.
If you become reconfined at any time during the recovery period and remain confined for at least 14 days in a row, Unum will send payments during that additional confinement and for one additional recovery period up to 90 more days.
2. In addition to Item 1, if, after the 12 month period for which you have received payments, you continue to be disabled and subsequently become confined to a hospital or institution for at least 14 days in a row, Unum will send payments during the length of the reconfinement.
Unum will not pay beyond the limited pay period as indicated above, or the maximum period of payment, whichever occurs first.
Unum will not apply the mental illness limitation to dementia if it is a result of:
LTD-BEN-8 (7/1/2015)
- stroke;
- trauma;
- viral infection;
- Alzheimer's disease; or
- other conditions not listed which are not usually treated by a mental health provider or other qualified provider using psychotherapy, psychotropic drugs, or other similar methods of treatment.
WHAT DISABILITIES ARE NOT COVERED UNDER YOUR PLAN?
Your plan does not cover any disabilities caused by, contributed to by, or resulting from your:
- intentionally self-inflicted injuries.
- active participation in a riot.
- loss of a professional license, occupational license or certification.
- commission of a crime for which you have been convicted under state or federal law.
- pre-existing condition.
Your plan will not cover a disability due to war, declared or undeclared, or any act of war.
Unum will not pay a benefit for any period of disability during which you are incarcerated.
WHAT IS A PRE-EXISTING CONDITION?
You have a pre-existing condition if:
- you received medical treatment, consultation, care or services including diagnostic measures, or took prescribed drugs or medicines in the 12 months just prior to your effective date of coverage; or you had symptoms for which an ordinarily prudent person would have consulted a health care provider in the 12 months just prior to your effective date of coverage; and
- the disability begins in the first 24 months after your effective date of coverage unless you have been treatment free for 12 consecutive months after your effective date of coverage.
WHAT HAPPENS IF YOU RETURN TO WORK FULL TIME AND YOUR DISABILITY
OCCURS AGAIN?
If you have a recurrent disability, Unum will treat your disability as part of your prior claim and you will not have to complete another elimination period if:
- you were continuously insured under the plan for the period between your prior claim and your recurrent disability; and
- your recurrent disability occurs within 6 months of the end of your prior claim.
Your recurrent disability will be subject to the same terms of this plan as your prior claim.
LTD-BEN-9 (7/1/2015)
Any disability which occurs after 6 months from the date your prior claim ended will be treated as a new claim. The new claim will be subject to all of the policy provisions.
If you become entitled to payments under any other group long term disability plan, you will not be eligible for payments under the Unum plan.
LTD-OTR-1 (7/1/2015)
LONG TERM DISABILITY
OTHER BENEFIT FEATURES
WHAT BENEFITS WILL BE PROVIDED TO YOUR FAMILY IF YOU DIE? (Survivor Benefit)
When Unum receives proof that you have died, we will pay your eligible survivor a lump sum benefit equal to 3 months of your gross disability payment if, on the date of your death:
- your disability had continued for 180 or more consecutive days; and
- you were receiving or were entitled to receive payments under the plan.
If you have no eligible survivors, payment will be made to your estate, unless there is none. In this case, no payment will be made.
However, we will first apply the survivor benefit to any overpayment which may exist on your claim.
WHAT IF YOU ARE NOT IN ACTIVE EMPLOYMENT WHEN YOUR EMPLOYER
CHANGES INSURANCE CARRIERS TO UNUM? (Continuity of Coverage)
When the plan becomes effective, Unum will provide coverage for you if:
- you are not in active employment because of a sickness or injury; and
- you were covered by the prior policy.
Your coverage is subject to payment of premium.
Your payment will be limited to the amount that would have been paid by the prior carrier. Unum will reduce your payment by any amount for which your prior carrier is liable.
WHAT IF YOU HAVE A DISABILITY DUE TO A PRE-EXISTING CONDITION WHEN
YOUR EMPLOYER CHANGES INSURANCE CARRIERS TO UNUM? (Continuity of Coverage)
Unum may send a payment if your disability results from a pre-existing condition if, you were:
- in active employment and insured under the plan on its effective date; and
- insured by the prior policy at the time of change.
In order to receive a payment you must satisfy the pre-existing condition provision under:
1. the Unum plan; or
2. the prior carrier's plan, if benefits would have been paid had that policy remained in force.
If you do not satisfy Item 1 or 2 above, Unum will not make any payments.
LTD-OTR-2 (7/1/2015)
If you satisfy Item 1, we will determine your payments according to the Unum plan provisions.
If you only satisfy Item 2, we will administer your claim according to the Unum plan provisions. However, your payment will be the lesser of:
a. the monthly benefit that would have been payable under the terms of the prior plan if it had remained inforce; or
b. the monthly payment under the Unum plan.
Your benefits will end on the earlier of the following dates:
1. the end of the maximum benefit period under the plan; or
2. the date benefits would have ended under the prior plan if it had remained in force.
HOW CAN UNUM'S REHABILITATION AND RETURN TO WORK ASSISTANCE
PROGRAM HELP YOU RETURN TO WORK?
Unum has a vocational Rehabilitation and Return to Work Assistance program available to assist you in returning to work. We will determine whether you are eligible for this program, at our sole discretion. In order to be eligible for rehabilitation services and benefits, you must be medically able to engage in a return to work program.
Your claim file will be reviewed by one of Unum's rehabilitation professionals to determine if a rehabilitation program might help you return to gainful employment.
As your file is reviewed, medical and vocational information will be analyzed to determine an appropriate return to work program.
If we determine you are eligible to participate in a Rehabilitation and Return to Work Assistance program, you must participate in order to receive disability benefits. We will make the final determination of your eligibility for participation in the program.
We will provide you with a written Rehabilitation and Return to Work Assistance plan developed specifically for you. You must comply with the terms of the Rehabilitation and Return to Work Assistance plan in order to receive disability benefits.
The rehabilitation program may include at our sole discretion, but is not limited to, the following services and benefits:
- coordination with your Employer to assist you to return to work;
- adaptive equipment or job accommodations to allow you to work;
- vocational evaluation to determine how your disability may impact your employment options;
- job placement services;
- resume preparation;
- job seeking skills training; or
- education and retraining expenses for a new occupation.
LTD-OTR-3 (7/1/2015)
WHAT ADDITIONAL BENEFITS WILL UNUM PAY WHILE YOU PARTICIPATE IN A
REHABILITATION AND RETURN TO WORK ASSISTANCE PROGRAM?
We will pay an additional disability benefit of 10% of your gross disability payment to a maximum benefit of $1,000 per month.
This benefit is not subject to policy provisions which would otherwise increase or reduce the benefit amount such as Deductible Sources of Income. However, the Total Benefit Cap will apply.
In addition, we will make monthly payments to you for 3 months following the date your disability ends if we determine you are no longer disabled while:
- you are participating in the Rehabilitation and Return to Work Assistance program;
and
- you are not able to find employment.
This benefit payment may be paid in a lump sum.
WHEN WILL REHABILITATION AND RETURN TO WORK ASSISTANCE BENEFITS
END?
Benefit payments will end on the earliest of the following dates:
- the date Unum determines that you are no longer eligible to participate in Unum's Rehabilitation and Return to Work Assistance program; or
- any other date on which monthly payments would stop in accordance with this plan.
WHAT ADDITIONAL BENEFIT IS AVAILABLE FOR CHILD CARE EXPENSES IF
YOU ARE PARTICIPATING IN UNUM'S REHABILITATION AND RETURN TO WORK
ASSISTANCE PROGRAM?
When you are disabled and incurring child care expenses for your dependent child(ren) and participating continuously in Unum's Rehabilitation and Return to Work Assistance program, we will pay the Child Care Expense Benefit Amount. The payment of the Child Care Expense Benefit Amount will begin immediately after you start Unum's rehabilitation program.
CHILD CARE EXPENSE BENEFIT AMOUNT
Our payment of the Child Care Expense Benefit Amount will:
1. be $250 per month, per child; and
2. not exceed $1,000 per month for all eligible child care expenses combined.
CHILD CARE EXPENSE BENEFIT RULES
The Child Care Expense Benefit will be provided to reimburse your expenses incurred for providing care for your dependent children who are:
1. under the age of 15; or
2. incapable of providing their own care on a daily basis due to their own physical handicap or mental retardation.
LTD-OTR-4 (7/1/2015)
To receive this benefit, you must provide satisfactory proof that:
1. you are incurring expenses for child care while participating in Unum's rehabilitation program; and
2. payments for child care have been made to the child care provider.
Child Care Expense Benefits will end on the earlier of the following:
1. the date the dependent child(ren) attain the age of 15;
2. if the dependent child(ren) are mentally retarded or physically handicapped, the date they are no longer:
a. incapacitated; or
b. requiring daily care;
3. the date a charge is no longer made by the child care provider;
4. the date you no longer participate in Unum's rehabilitation program; or
5. any other date payments would stop in accordance with this plan.
STATE REQ-1 (7/1/2015)
STATE REQUIREMENTS
NOTICE:
The laws of the State of Georgia (Georgia Statute O.C.G.A. subsection 33-6-4(b)(15)) prohibit insurers from unfairly discriminating against any person based upon his or her status as a victim of family violence.
SERVICES-1 (7/1/2015)
OTHER SERVICES
These services are also available from us as part of your Unum Long Term Disability plan.
IS THERE A WORK LIFE ASSISTANCE PROGRAM AVAILABLE WITH THE PLAN?
We do provide you and your dependents access to a work life assistance program designed to assist you with problems of daily living.
You can call and request assistance for virtually any personal or professional issue, from helping find a day care or transportation for an elderly parent, to researching possible colleges for a child, to helping to deal with the stress of the workplace. This work life program is available for everyday issues as well as crisis support.
This service is also available to your Employer.
This program can be accessed by a 1-800 telephone number available 24 hours a day, 7 days a week or online through a website.
Information about this program can be obtained through your plan administrator.
HOW CAN UNUM HELP YOUR EMPLOYER IDENTIFY AND PROVIDE WORKSITE
MODIFICATION?
A worksite modification might be what is needed to allow you to perform the material and substantial duties of your regular occupation with your Employer. One of our designated professionals will assist you and your Employer to identify a modification we agree is likely to help you remain at work or return to work. This agreement will be in writing and must be signed by you, your Employer and Unum.
When this occurs, Unum will reimburse your Employer for the cost of the modification, up to the greater of:
- $1,000; or
- the equivalent of 2 months of your monthly benefit.
This benefit is available to you on a one time only basis.
HOW CAN UNUM'S SOCIAL SECURITY CLAIMANT ADVOCACY PROGRAM
ASSIST YOU WITH OBTAINING SOCIAL SECURITY DISABILITY BENEFITS?
In order to be eligible for assistance from Unum's Social Security claimant advocacy program, you must be receiving monthly payments from us. Unum can provide expert advice regarding your claim and assist you with your application or appeal.
Receiving Social Security benefits may enable:
- you to receive Medicare after 24 months of disability payments;
- you to protect your retirement benefits; and
-…
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