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Technical and Management Support for Health Promotion Activities 2008 (TAMS 2008)
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Department of Health and Human Services

Public Health Service

Centers for Disease Control and Prevention

National Center for Chronic Disease Prevention and Health Promotion (NCCD)

Division of Cancer Prevention and Control (DCPC)

Atlanta, GA 30333

DATE ISSUED: April 3, 2008

DATE RESPONSE DUE: May 19, 2008

REQUEST FOR TASK ORDER PROPOSAL (RFTP) NO: #3

TITLE: National Program of Cancer Registries – Cancer Surveillance System (NPCR -CSS) .

Contract Reference: This RFTP is consistent with the purposes for which the multiple award competitive contracts for technical and support needs of NCCD were awarded. TAMS 2008 Full and Open Budget Format Suggestion: Budgets are requested for each year.

Funding Range:

Under $100,000

Over $100,000 but less than $300,000

Over $300,000 but less than $500,000

Over $500,000 but less than $700,000

Over $700,000 but less than $1,000,000

X Over $1,000,000 per year for 5 years Overview/Background:

The purpose of this task order is to support the existing NPCR-Cancer Surveillance System (NPCR-CSS). The NPCR-CSS is designed to collect, process, evaluate, enhance, analyze and disseminate cancer incidence data submitted to CDC by the National Program of Cancer Registries (NPCR) state and territorial grantees. Congress established the NPCR in 1992 by enacting the Cancer Registries Amendment Act (Public Law 102-515). This legislation authorizes the Centers for Disease Control and Prevention (CDC) to provide funds to states and territories to improve existing cancer registries; to plan and implement registries where none existed; to develop model legislation and regulations for states to enhance the viability of registry operations; to set standards for data completeness, timeliness, and quality; to provide training for registry personnel; and to help establish a computerized reporting and data-processing system.

The Division of Cancer Prevention and Control (DCPC), Cancer Surveillance Branch (CSB) in the National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP) is responsible for administering and monitoring the NPCR. As of 1999, CDC supported 45 states, 3 territories, and the District of Columbia for population-based cancer registries. (The 5 remaining states receive federal funding for the operations of cancer registries through the National Cancer Institute.)

Beginning in 2001, NPCR-funded state and territorial grantees began reporting their incidence data to CDC’s National Program of Cancer Registries – Cancer Surveillance System (NPCR-CSS).

Description of Work - Overview National Program of Cancer Registries – Cancer Surveillance System The purpose of this task order is to maintain the existing NPCR-CSS to collect, process, evaluate, aggregate, enhance, analyze and disseminate cancer incidence data submitted to CDC by NPCR-funded state/territorial grantees. For a general overview of data flow and management of the NPCR-CSS see the flow chart in Attachment A. The NPCR-CSS includes several component systems. The data tracking system records receipt of the data from central cancer registries and tracks the location of the data in the system at any time. The evaluation system compares current state/territorial specific data files with previously submitted files. This system helps CDC determine whether or not a state/territory will be asked to resubmit their data. The data evaluation system also evaluates state specific data according to program and national data standards and records which states data will be included in the analytic files. In addition to creating public use and analytic data sets from grantees data that meet program and national data standards, the NPCR-CSS generates reports which can be used by CDC program and state staff to determine where quality improvement in the data are needed.

Evaluation and aggregation efforts must be efficient, technically sound, and timely. New discoveries in science and medicine lead to changes in diagnostic and therapeutic procedures that effect cancer data collection and processing. The contractor shall be a full partner in assessing such changes and advising CDC and our partners of the impact of these changes on our national data.

General The Contractor shall provide a Task Leader with appropriate scientific background and/or experience specifically in cancer epidemiology and surveillance. The Task Leader shall be knowledgeable about issues related to managing and analyzing cancer surveillance data. In addition, the contractor shall provide programming staff with appropriate expertise to ensure the efficient, reliable and uninterrupted operation of these activities The Contractor shall also provide staff or consultants to ensure appropriate knowledge about issues related to: the operations of cancer registries; the coding and reporting of cancer registry data; analysis and interpretation of cancer surveillance data; and the confidential dissemination of these data in public use and restricted access data files and reports (e.g. tables, maps, queriable datasets).

Year 1 Task 1: Communications of expectations and understanding.

Within 4 weeks of the receipt of the Task Order, the contractor shall communicate with the Technical Monitor and other DCPC staff as appropriate to clarify the scope of the work and deliveryschedule, delineate roles and responsibilities and establish communication protocols.

Task 2: The Contractor shall prepare a plan to accomplish the following.

1. Annually receive and process data (n=49) from state and territorial grantees participating in the NPCR. The number of grantees receiving funding and thus eligible to submit data to CDC may reach 63 (50 states plus 12 territories and the District of Columbia) during the 5 year period of performance. Data from the grantees will be submitted once a year but, in special circumstances, grantees may submit data twice a year (see Attachment B for data submission instructions). Submissions include data possibly back to 1995, the reference year for many NPCR states. The data items that states will submit include, but are not limited to the required and recommended data elements. The data will consist of individual record level cancer incidence case reports submitted from the NPCR reference year forward. The data will be in standardized format which is currently the NAACCR record layout. This is a flat file format. Reporting requirements could change as national standards change. See NAACCR Standards, Volume 2 for a description of the current record layout. Data will be submitted electronically via the Internet provided that security and confidentiality of the data can be assured. Data in the original format as submitted by the states should be maintained and CDC may request them if needed.

2. Establish and maintain editing and evaluating procedures for the data files submitted from central cancer registries in consultation with CDC. The Contractor shall edit, recode, and resolve inconsistencies and problems with grantees data in consultation with CDC and the grantee. Resubmitted data shall be processed in the same manner as the original data submission.

3. Develop, maintain, and update systems and security documentation of procedures and computer programs to process the data received from state and territorial cancer registries. Maintain sufficient internal documentation for all systems and computer programs to allow for easy and prompt changes and resolution of any problems identified. For the system of computer programs, provide manuals that include at a minimum: (a) a sample of all output documents generated by the system, and (b) test data and test results. (Test data will be supplied to the Contractor by CDC.) Create and maintain data dictionaries of all data files.

4. Test data systems, programs, documentation, and all related procedures and incorporate necessary changes to the system of computer programs within 30 days notice from CDC. Update data system as needed to facilitate changes to content or format of data files.

5. Revise and update databases and coding classification schemes as standards change, including the International Classification of Diseases and others specified by CDC.

6. Annually generate data evaluation reports (see Attachment C for sample report) for CDC and grantees that will assist in monitoring progress towards meeting NPCR goals and objectives in collecting and reporting high quality incidence data.

7. Generate and maintain a master aggregated dataset and prepare and document analytic and public use data files as described in the NPCR-CSS Data Release Policy (Attachment D) and as specified by CDC.

8. Maintain security and confidentiality of all data at all times. Location of data must be accountable at all times.

9. Incorporate appropriate Electronic Data Standards to comply with business and public health best practices. This shall include a clear understanding of and a resolution to any impact these practices may have on NAACCR standards for efficient electronic transmission of cancer incidence data.

Task 3: The Contractor shall prepare a timeline for the following products (see Deliverables schedule for specific details of timeline).

1. In preparation for the annual submission of cancer registry incidence data to CDC, the Contractor shall develop, maintain and make available to grantees, a secure Web-based document server to assist grantees to download and upload documents and data files related to the NPCR-CSS submission (NPCR-CSS Doc-Server).

2. In preparation for the annual data submission, the Contractor shall prepare specifications (Data Submission Specifications) and data utilities (Data Utilities) in coordination with the CDC Technical Monitor. These utilities may include, but not be limited to, data extraction, linkage, editing, conversion and recoding programs that grantees may use as they prepare their data for submission to CDC.

3. As scheduled each year (currently January), the Contractor shall receive, process, and evaluate data from (potentially 63 state and territorial cancer registries) NPCR grantees. Upon receipt, the Contractor shall:

a) Develop, maintain and make available a tracking system showing the receipt, processing and evaluation of submitted data from NPCR grantees (Data Monitoring System).

b) Ensure compatibility of grantees’ data with specified transfer format and provide a report of states submitting data to CDC summarizing the status of data receipt and evaluation by NPCR grantee. Verify the reasonableness of the data submission by checking the validity of the data and comparing the current data submission with previous years. Contractor and Technical Monitor follow-up with State to resolve errors and State resubmits data to Contractor if necessary. Run standard data edit routines as specified by Government on individual state data submissions (see NAACCR Standard Data Edits, Volume IV available via http://www.naaccr.org/) and evaluate the individual data submissions for completeness, timeliness and quality (see NAACCR Standards for Completeness, Quality, Analysis and Management of Data, Volume III, available via http://www.naaccr.org/). Generate a report summarizing the evaluation of grantee data as specified by the Government within the specified time frame. Provide reports to the CDC Project Officer and, if requested, to the state(s) (Data Evaluation Reports).

c) Develop, maintain and make available to CDC a queriable database of data quality indicators (Data Quality Indicator System).

d) Activities above may need to be repeated several times until data quality problems are resolved. It is the Contractor’s responsibility to work with the CDC Technical Monitor and states to resolve data quality issues and related questions.

· The Contractor Identifies states meeting national and program data standards (to be determined by CDC) and produces a file containing cancer incidence data. Loads data into analytic software (e.g. SEER*States, see references) accessible to CDC (Analytic Database).

· Prepare Public Use Data Sets (specifications to be provided by CDC) using data from the analytic files within 180 days of data submission (Public Use Data Sets).

· Prepare Restricted Access Data sets (specifications to be provided by CDC) using data from the analytic files within 180 days of submission (Restricted Access Data Sets).

· Maintain sufficient internal documentation for all systems and computer programs to allow for easy and prompt changes and resolution of any problems identified. This includes revising the CSS System Documentation following the annual data submission to document how the data were received, evaluated and disseminated and the CSS Security Plan to ensure that the system is in compliant. The data must be maintained in a secure and confidential location at all times and the location of the data must be accountable at all times. For the system of computer programs, provide manuals that include at a minimum: (a) a sample of all output documents generated by the system, and (b) test data and test results. (Test data will be supplied to Contractor by CDC.) Create and maintain data dictionaries of all data files.

e) Develop, maintain and make available to CDC a Request Tracking System showing the receipt and processing of data request from CDC staff.

Task 4: Other tasks to be performed by the contractor shall include:

1.

The Contractor shall provide support for the annual production of United States Cancer Statistics (USCS) including

· USCS database,

· Tables, graphs, and the data-supporting appendices for the PDF copy,

· Data files and data-supporting text files for the USCS Web site (http://apps.nccd.cdc.gov/uscs/); format to be determined by CDC Web Contractor,

· Data sets available for download on the USCS Web site, and

· Maps that indicate funding and population coverage; this task may be sub-contracted with a graphics company.

2.

The Contractor shall attend the annual NPCR Program Directors meeting and other national cancer surveillance in-person meetings and conference calls as determined appropriate by the CDC Technical Monitor.

3.

The Contractor shall take minutes at monthly meetings and during weekly conference calls with national and state partners as determined appropriate by the CDC Technical Monitor.

4.

The Contractor shall provide technical assistance to central cancer registries in the preparation of their CSS related data submission files. Technical assistance may be provided indirectly (emails, phone) or directly (in person site visits not to exceed 5 times per year).

5.

The Contractor shall provide statistical programming, creation and manipulation of work files, generation of tables and graphs, and reporting and documentation for DCPC analytical projects.

6.

The Contractor shall provide data management and epidemiological, statistical and programming support for ad hoc projects, including but not limited to DCPC, the CDC Director and other senior scientists, external advisory panels and Congressional Committees. Some of these projects that involve analyses and interpretation of cancer incidence, mortality and risk factor data may result in peer-reviewed publications. The exact nature of the projects will vary over time as program priorities change. CDC will provide guidance to the Contractor in the design of projects’ graphs and tables. Mock-ups of new graphs and tables will be provided to CDC for review and editing within a specified time frame. Examples of statistical projects include:

· age-specific, crude and age-adjusted incidence and death rates,

· prevalence and projections of cancer incidence and death rates and counts by state,

· gender and race/ethnic specific complete life tables by state,

· potential Years of Life Lost (YPLL) estimates,

· survival analyses including the production of state, regional and national life tables for use in relative survival,

· three- five- and ten- year relative survival rates at the national, regional and state level,

· multiple-primary and person-years analysis,

· regression analyses, and

· spatial and temporal analyses and mapping of incidence and death rates by state.

Year 2 – 5: Same as year 1, tasks 2-4.

Note: This task to be issued with a base year and 4 options.

DELIVERABLES:

The Contractor shall provide to the Technical Monitor (component 1) and the Project Officer, the following products within the time frame specified below.

Type of Products
Description of Products
Delivery Dates
NPCR-CSS Doc Server
Secure web-based document server for use by grantees.
5 months prior to data submission
Data Submission
Documentation describing the reporting specifications for the annual submission of data to CDC.
4 months prior to data submission
Data Utilities
Data linkage, extraction, editing and recoding programs that grantees may to prepare their data for submission to CDC.
3 months prior to data submission
Data Monitoring System
Track submitting data and evaluation status as the data are processed and evaluated.
Upon receipt of data (usually the end of January each year)
Data Evaluation Reports
Contractor evaluates data according to program and national data standards, including edit errors, and produces Data Evaluation Reports for each State.

Contractor to produce summary of all States for CDC.

45 days following submission deadline

Data Quality Indicator System
Contractor shall load data quality indicators into queriable database
2 months following submission deadline
Master Aggregate Data
Contractor aggregates data from States and creates a master file of aggregate data.
2 months following submission deadline
Analytic databases
Contractor creates files of data from states meeting data standard and loads and maintains electronic data on central WEB server.

2 months following receipt of data

Public Use Data Sets
Contractor generates data sets and loads data into software application for use by states, CDC and other users as authorized by the CDC PO of state and national data.
3 months following submission deadline
Restricted Access Data Sets
Contractor generates data sets and loads data into software application
3 months following submission deadline
Request Tracking System
Contractor maintains a log of users as authorized by the CDC
Available all year
CSS Systems Documentation
Contractor to modify system documentation.
6 months following submission deadline
CSS Security Plan
Contractor to revise security plan each August to ensure compliance with CDC security requirements.
6 months following submission deadline

SPECIAL CLEARANCES:

The NPCR-CSS is currently operating with IRB (protocol # 2594) approval (October 11 1999) and OMB (# 0920-0469) approval (May 5 2003).

Performance Based Matrix

Deliverable or Service Required
Measure of Success

Indicators Standards-

Criteria for Acceptance

Method of Surveillance
Incentives
The contractor shall produce Task Order Type Service Product: Policy Assessment
1. Work Quality

100% of work products are technically correct with no correction required by the government.

Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

2. Compliance

100% of all work products adhere to respective CDC and Federal government regulatory and statutory guidelines.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

3. Accuracy

100% of all work products are accurate in presentation and adherence to accepted elements of style with no errors.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance elauated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

4. Timeliness

100% of work products are completed, in ready state, on time as specified by CDC customer.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

5. Customer Satisfaction
100% of the time the contractor staffing demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customer
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

The contractor shall produce Task Order Type Service Product: Program Assessment and Evaluation Studies
1. Work Quality

100% of work products are technically correct with no correction required by the government

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance elauated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

2. Compliance

100% of all work products adhere to respective CDC and Federal government regulatory and statutory guidelines.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

3. Accuracy

100% of all work products are accurate in presentation and adherence to accepted elements of style with no errors.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

4. Format

100% of work products are in appropriate correspondence format, or as specified by CDC customer.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance elauated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

5. Customer Satisfaction
100% of the time the contractor staffing demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customer
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

The contractor shall produce Task Order Type Service Product:

Conduct Research and Demonstation Projects

1. Work Quality

100% of work products are technically correct with no correction required by the government

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

2. Compliance

100% of all work products adhere to respective CDC and Federal government regulatory and statutory guidelines.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

3. Accuracy

100% of all work products are accurate in presentation and adherence to accepted elements of style with no errors.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

4. Format

100% of work products are in appropriate correspondence format, or as specified by customer.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

5. Customer Satisfaction
100% of the time the contractor staffing demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customer
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

The contractor shall produce Task Order Type Service Product: Consultation and Technical Assistance
1. Work Quality

100% of work products are technically correct with no correction required by the government

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

2. Compliance

100% of all work products adhere to respective CDC and Federal government regulatory and statutory guidelines.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

3. Accuracy

100% of all work products are accurate in presentation and adherence to accepted elements of style with no errors.
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

4. Format

100% of work products are in appropriate CDC correspondence format, or as specified by CDC customer.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

5. Customer Satisfaction
100% of the time the contractor staffing demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customer
Surveillance system will be primarily customer observations.

See QASP for details.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

The contractor shall provide a knowledgeable Project Director
1. Cost Control

2. Customer Satisfaction

3. Management of Key Personnel

1. 100% of the time the contractor demonstrates attention to cost control, without sacrificing work quality.

2. 100% of the time the contractor staffing demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customer.

3. 100% of the time, the contractor provided technical experts that were highly qualified and effective in performing the required services; the appropriate number of personnel were assigned to the project; and the delivered products reflected the skill and standardization required by the customer.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

The contractor shall follow the Task Order Award Process
1. Timeliness

2. Work Quality

1. 100% of Task Order proposals are submitted on time.

2.100% of Task Order proposals are technically complete as required by the government.

Surveillance system will be primarily customer observations.

Major Errors will result in not winning individual Task Orders.

The contractor shall Meet with the Government at start of each task order
1. Timeliness

2. Customer Satisfaction

1. 100% of Task Order proposals are submitted on time.

2. 100% of the time the contractor staffing demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customer.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance elauated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

The contractor shall provide monthly status report
1. Timeliness

2. Work Quality

1. 100% of Monthly Status reports are submitted on time.

2. 100% of Monthly Status reports are technically complete as required by the government.

Surveillance system will be primarily customer observations.

Payment of contract fee for satisfactory service.

Contractor performance evaluated using the National Institutes of Health (NIH) contractor performance Report. The evaluation will be considered when future contract selections are made.

EVALUATION CRITERIA:

This task order shall be awarded to the offeror whose proposal is considered to be the most advantageous to the Government, price and other factors (identified below) considered. Technical Factors will be more important than cost in this evaluation. The Government will not make an award at a significantly higher overall cost to the Government to achieve only slightly superior performance.

Technical Evaluation: This contract to process, evaluate and aggregate surveillance and evaluation data for the NPCR comes at a critical point in the maturity and success of this national program. Evaluation and aggregation efforts must be efficient, technically sound, and timely. A scientifically and technically experienced Contractor will be required in order for CDC to meet its ongoing responsibilities.

Technical evaluations for this RFTP are as follows:

Criteria

Value of Criteria

A. Staffing and Management __ 30___

B. Technical Approach ____30___

C. Similar or previous experience ___ 40 _ A.

Staffing and Management:

Contractors are to provide (1) a staffing plan that demonstrates an understanding of the labor requirements for this task order; and (2) a management plan that describes the approach for managing the work, to include subcontract management where applicable.

The staffing plan shall address the numbers, categories, experience and qualifications of the proposed staff. The proposal shall contain a person loading chart that provides this information by task and year. When available, provide resumes for staff proposed. If there are staff proposed that are not currently employed by the contractor, a letter of commitment shall be provided in addition to the resume, If any of the work is to be subcontracted, provide the same information above for each subcontract staff proposed.

The management plan shall address the contractor’s proposed methodology for managing the project including the lines of communication and lines of authority for the staff assigned. Discuss the interface with CDC Technical Monitor and Project Officer. Also discuss the company’s policies for hiring, firing, retention, rewarding and discipline of employees. Discuss the company’s processes relative to preparation and submission of invoices, modification proposals or other task order correspondence.

This criterion will be evaluated according to the soundness, practicality, and feasibility of the offeror’s staffing and management plans for this task order.

B. Technical Approach

The Contractor will provide a discussion of their technical approach for the services required for these tasks. The Contractor will also provide a detailed time line for the accomplishment of tasks. The discussion should be specific to the proposed accomplishment of the tasks outlined in this RFTP. Those proposals which offer only a general discussion of the nature of execution of task requirements will not be considered.

This criterion will be evaluated according to the soundness, practicality, and feasibility of the contractor’s technical approach for providing the services required for this task order.

C.

Similar or Previous Experience:

This activity to process, evaluate and aggregate data for the NPCR comes at a critical point in the maturity and success of this national program. The NPCR-CSS must be in place and fully functional within the first within 4-6 months of the contract performance period. (NPCR grantees routinely report their incidence data to CDC the end of January each year and their NPCR Program Evaluation data the end of May each year). A scientifically and technically experienced Contractor will be required in order for CDC to meet its ongoing responsibility to evaluate and aggregate data that are reported to CDC annually. The Contractor should provide information reflecting experience that is similar in complexity and size to the anticipated project. The Contractor should provide relevant experience in working with cancer surveillance and Web-based program evaluation data.

This criterion will be evaluated according to the Contractor’s experience working with similar projects.

Cost Evaluation:

A cost analysis of the business cost proposal shall be conducted to determine the reasonableness of the proposal.

INSTRUCTIONS TO CONTRACTORS

As a contract holder of CDC/NCCD/DCPC Multiple Award Contracts, this is considered your fair opportunity for consideration of the RFTP in accordance with FAR 16.505(b)(1) and Section B of the basic contract.

The following pre-award Federal Acquisition Regulation (FAR) provisions apply to this request for task order proposal, and are hereby incorporated by reference:

Number Date

Title

52.215-1

JAN 2004

Instructions to Offerors--Competitive Acquisition

Your response must be submitted in two parts: a Technical and a Business proposal. Each part shall be separate and complete in itself so evaluation of one may be accomplished independently of the other.

Required Statements: Your proposal should indicate that the proposal is predicated on the terms and conditions of the DCPC contract ______________; is valid for a period of 60 days; and a brief statement indicating current or future commitments during the proposed performance period and what impact the commitments might have on performance if awarded. Proposals are not to include any additional information regarding past performance, letters of reference, or corporate capability. This information was submitted previously when the contracts were awarded. The proposal is to reference only the proposed work and budget for the referenced RFTP. Proposals containing information that is not specific to the proposed task will not be evaluated.

Each proposal shall be submitted via electronic mail (e-mail) by midnight EST/EDT of the day specified for receipt. Proposals shall be sent via MS Word (version 9.0 or lower), and business proposals shall be submitted using MS Excel software (version 7.0 or lower). In order to insure all pages of your proposal are included in the evaluation we request that you put a footer in your proposal that includes your company name; RFTP number, your contract number, and Page # of # Pages.

In the event there are electronic transmission problems, the following steps shall be taken:

· CDC receives the electronic file timely, but cannot access it. Contractor will be contacted and may fax in the portions that cannot be accessed.

· Contractor sends electronic file, but receives error message indicating e-mail problems at CDC. Fax in a cover sheet indicating transmission difficulties, and PGO will contact the Contractor to arrange an alternate method of submission.

· Contractors are requested not to fax entire proposals to PGO. Facsimile submission should only be used after contacting the Contract Specialist.

All proposals shall be e-mailed to the following address:

Awardees are not required to submit a proposal in response to this request for task proposal. The Government shall not pay any cost for the preparation and submission of proposals submitted in response to this RFTP. All communications concerning this project prior to the award of a task order under this RFTP shall be with the Contracting Officer or the Project Officer. Communications with unauthorized individuals concerning a specific RFTP prior to award may jeopardize your eligibility for award.

TECHNICAL MONITOR:

Component 1 Hannah Weir

Lead Epidemiologist, NPCR-CSS

National Center for Chronic Disease Prevention and Health Promotion

4770 Buford Highway NE, MS K-52

Atlanta, Georgia 30341-3724

Telephone: (770) 488-3006

Fax (770) 488-4759

PROJECT OFFICER:

Christine Dauer

Public Health Advisor

National Center for Chronic Disease Prevention and Health Promotion

4770 Buford Highway NE, MS K-52

Atlanta, Georgia 30341-3724

Telephone: 770 488-3056 Analytic Files

File details come from the government source that posted it. Updated .