Request for Proposals Mobile Interpretive Trailer: Design, Fabrication and Build-Out

For

Basin Recreation

RFP Number: SBSRD-D-26-Q-0015

Questions Due: Tuesday, September 29th, 2026, 5:00 pm MST

Submission Deadline: Tuesday, October 6th, 2026, 5:00 pm MST

District Point of Contact: Alex Bedrosian, Project Planning Supervisor

Submission Email: Contracting@basinrecreationutah.gov

Public Notice: Posted in U3P per Utah Code § 63G-6a-112.

Submission Checklist - Read Before You Submit

• Read Attachment A (Scope of Work), Attachment B (Fee / Budget Proposal), and Attachment C

(Terms and Conditions).

• Volume I includes the title page, firm qualifications and experience, interpretive and creative design approach, project approach and schedule, three references, license and insurance evidence, and any exceptions.

• Volume II is the completed Attachment B Fee / Budget Proposal in the line-item (CLIN) format, with a total not to exceed $75,000.

• A current Utah Business License and a Workers’ Compensation certificate are included.

mailto:Contracting@basinrecreationutah.gov

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1. Introduction and Background

This Request for Proposals (RFP) is issued under the Utah Procurement Code (Title 63G, Chapter

6a) and the R33 administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Code or the Rules, the Code or Rule controls.

The Snyderville Basin Special Recreation District (the District) is seeking a qualified firm, exhibit designer, fabricator, or team to design, build, and finish a Mobile Interpretive Trailer. The finished trailer is a walk-through exhibit that travels to schools, trailheads, parks, events, and community gatherings across Summit County and nearby areas. It teaches outdoor stewardship, trail etiquette, conservation, and recreation safety.

The District owns the trailer, the portable power system, and the awning. The selected firm builds out the trailer, installs those items, adds two (2) roof-mounted ventilation fans, and handles trailer pickup and return. The total cost cannot be more than $75,000. The full design and build requirements are in Attachment A.

This is a best-value selection. The District will award to the responsible firm whose responsive proposal gives the best overall value, using the criteria and weights in Section 6. In this RFP, “Offeror” and “firm” both mean the company, designer, or team submitting a proposal. “The

District” is the procurement unit that issues this RFP and makes the award.

2. Project Scope and Objectives

The finished trailer is a walk-through exhibit that supports both staffed events and self-guided visits. It should balance strong storytelling, durable construction, and good value within the

$75,000 budget. Accessibility matters throughout. The complete scope of work, vision, trailer specifications, and project must-haves are in Attachment A. In summary, the selected firm will:

• Build an immersive, all-ages exhibit on outdoor stewardship, trail etiquette, Leave No Trace, recreation safety, wildlife awareness, and public lands.

• Integrate the District-owned trailer, power system, and awning, and install two (2) roof-mounted ventilation fans.

• Use materials and finishes that hold up to high-elevation sun, big temperature swings, snow, moisture, dust, and road vibration.

• Keep visitor flow safe and simple inside a compact space.

• Show the full Basin Recreation system: Trails, Open Space, Parks, and Recreation programs and facilities.

• Handle trailer pickup and return.

3. General Instructions and Requirements

• Submit your proposal by email by the Submission Deadline shown on the cover page. Late proposals will not be accepted.

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• No pre-proposal conference or site visit is scheduled for this RFP. The existing trailer specifications and project parameters are in Attachment A. To view the trailer platform before you propose, ask through the Question-and-Answer process in Section 4 and the District will respond to all firms.

• This is a one-time project that runs in phases: design first, then District approval of the final design, then fabrication, build-out, and installation. The contract begins when the District issues a written Notice to Proceed and ends at final acceptance of the completed trailer, subject to the one-year warranty and any surviving terms in Attachment C. Work must be substantially complete by the date in Section 8.

• The firm may begin design once the contract is signed and the District gives written authorization. Fabrication does not start until the District approves the final design. Any work done before written authorization is at the firm’s own risk and will not be paid.

• Proposals stay valid for ninety (90) days from the deadline unless both parties agree in writing to extend.

• Do not sign Attachment C (Terms and Conditions) with your proposal. Review it before you submit. If you cannot accept a term, raise it as an Exception in Volume I (see Section 7). Raise

Terms and Conditions concerns as Exceptions, not by editing Attachment C.

• Review all RFP documents and addenda and learn all requirements. Report any error, omission, or conflict to the Point of Contact right away. The District will resolve it by written addendum.

• Under Utah Code § 63G-12-302, the District cannot contract with a firm that does not register and take part in a federal status-verification (E-Verify) system. Failure to show proof may be grounds for rejection.

• Proposals are public records under the Government Records Access and Management Act

(GRAMA), Utah Code § 63G-2-101 et seq. Clearly mark any part you claim as protected, with a concise statement of the reasons under Utah Code § 63G-2-309(1). If your proposal contains protected information, submit two versions: a public “Redacted Version” with the protected information removed, and a “Protected Business Confidential” version for evaluation. Pricing may not be marked confidential and will be treated as public. An entire proposal cannot be marked protected. Submitted materials become District property.

• The District may reject any or all proposals, waive minor errors, ask for clarification, negotiate with one or more firms, or cancel this RFP if doing so serves its best interest. This RFP does not commit the District to make an award or to pay any proposal costs.

4. Requests for Information, Communication, and Addenda

• Send all questions and communications about this RFP to the District Point of Contact, Alex

Bedrosian, Project Planning Supervisor, at Contracting@basinrecreationutah.gov.

• Do not contact District Board members, employees, evaluation committee members, or agents about this RFP except through Point of Contact, and do not offer any gift. Unauthorized

RFP SBSRD-D-26-Q-0015 | Mobile Interpretive Trailer Page 4 of 27 contact may lead to disqualification. This applies before the RFP is issued, while proposals are prepared, and through award.

• Submit questions in writing by the Deadline for Questions on the cover page. Questions are encouraged, including questions that point out any ambiguity, inconsistency, scope exception, or error in this RFP. Later questions may not be answered.

• The District will post answers in the U3P / Bonfire platform and email them to firms on the plan holder list. Questions may be answered individually or compiled into one document.

• The District makes changes only by written addendum. An addendum may change any requirement of this RFP. Each addendum becomes part of this RFP, and it is each firm’s responsibility to submit a proposal that meets the RFP, including any requirement added by an answered question or an addendum. Acknowledge each addendum in your proposal.

5. Firm Qualifications

The District will award to a responsible firm with experience, personnel, and licensing to design and build a durable interpretive exhibit. Show the following in Volume I of your proposal.

• Relevant experience. Comparable interpretive or exhibit design, environmental graphics, and exhibit fabrication, including at least three (3) comparable projects, with enough detail to judge scope and quality.

• Key personnel and partners. The people who will design and build this project, including subconsultants and fabrication partners, and their roles.

• Portfolio. Finished work that shows creative quality and durable construction.

• References. Three (3) references for comparable projects, with current contact information.

• Licensing and insurance. A current Utah Business License and a Workers’ Compensation certificate, and proof of general commercial liability insurance, or a statement that you will provide it before contract execution, meeting Attachment C.

5.1 Mandatory Minimum Requirements

Each firm must show it meets every requirement below, in a short point-by-point response in

Volume I, in the order listed. These items are non-negotiable. If the District determines at any time that a proposal does not meet one of these requirements, the proposal will be found non-responsive and removed from further consideration.

• Submit a complete proposal, Volume I (Technical) and Volume II (Pricing), by the deadline and in the required format.

• The total proposed price is $75,000 or less.

• The firm can provide, before contract execution, a current Utah Business License, a Workers’

Compensation certificate, and commercial general liability insurance meeting Attachment C.

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• The proposal uses the District-owned trailer, power system, and awning, and includes installation of two (2) roof-mounted ventilation fans. It does not require the District to buy a different trailer platform.

• The firm is not currently debarred, suspended, or proposed for debarment by any government entity.

6. Evaluation Process

The District uses a best-value process. Experience, design, and approach are scored first, separately from price. Price is open and scored only for proposals that pass the technical threshold. Award goes to the proposal that offers the best overall value, not simply the lowest price.

6.1 Evaluation Committee

A Selection Review Committee of at least three District-appointed members will evaluate proposals. Each member will be familiar with the work and free of conflicts of interest.

6.2 Criteria and Weights

Proposals are scored on four criteria, broken into the sub-lines shown. The total possible score is

1,000 points: 850 technical and 150 fee. Only proposals that score at least 510 of the 850 technical points (60 percent) move on to Stage 3 and have their fee opened and scored. If fewer than two proposals reach 510 points, the District may still open and score the fee of the highest-scoring proposals that remain.

• Experience and Qualifications (350 points)

◦ Comparable experience, including three (3) similar completed projects (200 points)

◦ Key personnel, fabrication partners, and portfolio (150 points)

• Interpretive and Creative Design Approach (300 points)

◦ Themes, storytelling, and visitor experience (200 points)

◦ Concept design and Basin Recreation system representation (100 points)

• Project Approach, Durability, and Schedule (200 points)

◦ Fabrication methods, materials, and durability (125 points)

◦ Asset integration, accessibility, and schedule (75 points)

• Fee / Value Within Budget (150 points)

Total: 1,000 points

6.3 Stage 1: Responsiveness Review

The District first checks each proposal for completeness and for the Mandatory Minimum

Requirements in Section 5.1. A proposal that is missing required items, that includes pricing in

Volume I, that fails to meet a Mandatory Minimum Requirement, or that departs from the required format in a way that matters may be found non-responsive and set aside.

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6.4 Stage 2: Technical Evaluation

The committee scores the technical sub-lines in Section 6.2, worth 850 of the 1,000 points. Each sub-line is scored from 0 to 5 using the scale below and then converted to weighted points with this formula:

Sub-line points = (score ÷ 5) × the sub-line’s weight.

For example, a Themes and storytelling score of 4 earns (4 ÷ 5) × 200 = 160 points. The committee reaches one score per sub-line by averaging the members’ scores. Only proposals that score at least 510 of the 850 technical points have their fee opened and scored.

Scoring scale

• 5 – Excellent: Goes beyond what we asked, in a clear and useful way.

• 4 – Good: Fully meets what we asked and adds strengths that lower risk or add value.

• 3 – Satisfactory: Meets the minimum acceptably.

• 2 – Marginal: Partly meets it, with weaknesses, gaps, or risks.

• 1 – Poor: Does not meet it well.

• 0 – Non-Responsive: Does not address it, or the information is missing.

6.5 Stage 3: Fee / Value Within Budget

The District opens the fee only for proposals that clear the 510-point technical threshold. Because the budget is capped at $75,000, the fee score rewards good value within the cap, not the lowest price. Each conforming fee proposal is scored 0 to 5 and converted to the 150-point weight:

Fee points = (score ÷ 5) × 150.

Under Utah Code § 63G-6a-707(7), the cost proposal is evaluated separately from the technical proposal and must be submitted separately, in Volume II. Technical merit decides this award. Fee is scored and added to the total, but the District reserves the right to set the fee score aside and award to the firm it judges best suited to do the work based on the technical proposal, even if another firm scores higher on fee or on total points. The District will explain the reason for any such award in a written trade-off analysis.

6.6 Interviews and Presentations

If it is in the District’s best interest, the District may hold interviews or presentations with firms that meet the Mandatory Minimum Requirements and the minimum technical score. The District will set the date, time, and procedure and notify eligible firms. Anything a firm states in an interview becomes part of its proposal, must be consistent with the original proposal, and may be used only to clarify or fill gaps. Interviews and presentations are at the firm’s expense and carry no separate points. The District also reserves the right to reopen this solicitation, or create a new one, if it determines there may be more competition than when this RFP was first posted.

6.7 Basis of Award

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Award will be made to the responsible firm whose responsive proposal earns the highest total score and represents the best overall value to the District within the $75,000 cap. Best value means the District weighs technical quality, relevant experience, design, approach, and project risk together with fee. The technical proposal is the deciding factor. A strong technical proposal can outweigh a lower price, and the lowest price does not win by default. The District may award to a higher-priced firm, or to a firm with a lower total score, when its technical proposal is stronger or its risk is lower, and will document the basis in a written trade-off analysis. It is anticipated that this

RFP will result in a single contract award.

6.8 Tie-Breaker

If two proposals have the same total score, the District will give preference to the proposal that shows stronger directly relevant interpretive and fabrication experience and lower project risk.

6.9 Compliance with the Utah Procurement Code

This evaluation process complies with Utah Code § 63G-6a-707(2) and (4). The committee evaluates proposals strictly in accordance with the process described in this RFP and uses no criteria that are not described here. The District commits that all evaluation criteria, weights, and scoring methods are published in this RFP; that no additional or undisclosed criteria will be used;

that the committee will follow the stages and scoring method exactly as written; that any award to a higher-priced proposal will be justified in a written trade-off analysis; and that the process will stay transparent and defensible throughout.

7. Submission Guidelines

Address every item below. If you cannot provide something, say so and explain why. A proposal that omits required information, or leaves out requested items without explanation, may be found non-responsive and may not be evaluated. Submit your proposal in two separate files. Keep all price information out of Volume I so the District can score quality and approach on their own merits.

Volume I: Technical Proposal (no pricing)

Include the following in order:

• Title page. RFP title and number; your firm’s legal name; local office address; primary contact

(name, title, phone, email); and the submittal date.

• Firm qualifications, experience, and portfolio. Your experience with comparable interpretive or exhibit design, environmental graphics, and exhibit fabrication, including at least three (3) comparable projects; key personnel, subconsultants, and fabrication partners and their roles; and a portfolio of finished work that shows creative quality and durable construction.

• Interpretive and creative design approach. Your proposed themes and storytelling; how the design creates an immersive, all-ages experience tied to outdoor stewardship, trail etiquette, Leave No Trace, recreation safety, wildlife awareness, and public lands; early concept

RFP SBSRD-D-26-Q-0015 | Mobile Interpretive Trailer Page 8 of 27 thinking for interior and exterior design, visitor flow, graphics and branding, interactive elements, and lighting (conceptual at this stage; full design comes after award); and how the design represents the Basin Recreation system (Trails, Open Space, Parks, and Recreation).

• Project approach, durability, and schedule. Your build methods; material choices for high-elevation sun, temperature swings, snow, moisture, dust, and road vibration; ease of maintenance and modular or replaceable parts for future updates; integration of the District-owned trailer, power system, and awning; installation of the two ventilation fans; ADA and accessibility within the trailer’s limits; and a schedule with design milestones, District review points, fabrication, installation, and pickup and return that meets the date in Section 8.

• References. Three (3) comparable projects with current contact information.

• License and insurance. A current Utah Business License and a Workers’ Compensation certificate, and proof of commercial general liability insurance, or a statement that you will provide it before contract execution.

• Exceptions. State up front any RFP requirement or Attachment C term you cannot or will not meet. Identify each one, explain why, and propose an alternative. Anything you do not list is treated as accepted, and undisclosed exceptions may be grounds for rejection. Raise any

Terms and Conditions concerns here, not by editing Attachment C.

Volume II: Pricing Proposal

• Fee proposal. Submit the completed Attachment B (Fee / Budget Proposal) in the line-item

(CLIN) format, with a total not to exceed $75,000. Price each CLIN as a lump sum that covers all design, fabrication, installation, transportation, and other costs. A narrative or tabular breakdown and a materials list are for comparison only and do not change the lump-sum price. Pricing that is not in the CLIN format, or that exceeds the cap, may be found non-responsive. Do not put any pricing in Volume I.

Common mistakes to avoid

Smaller firms most often lose points or get rejected for these. Check each one before you send your proposal.

• Putting any price in Volume I. Keep all pricing in Volume II.

• Skipping the CLIN format, leaving line items blank, or going over the $75,000 cap.

• Missing the Workers’ Compensation certificate or Utah Business License.

• Leaving out the three references or their current contact information.

• Emailing after the deadline or sending the wrong file type. Send early and confirm the files open.

8. Timeline

The dates below are the District’s plan and may change by written addendum.

• RFP Issued: Monday September 14th, 2026

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• Questions Due: Tuesday, September 29th, 2026, 5:00 pm MST

• Answers and Final Addendum Posted: Wednesday, September 30th, 2026, 5:00 pm MST

• Proposals Due: Tuesday, October 6th, 2026, 5:00 pm MST

• Proposal Evaluation: Wednesday-Friday, October 7th-10th, 2026, 5:00 pm MST

• Award Notice: Tuesday, October 13th, 2026, 5:00 pm MST

• Project Completion Deadline: February 28th, 2027

9. Submission Instructions

Submit your proposal and any questions by email, on or before 5:00 p.m. MST of the deadline, to:

Contracting@basinrecreationutah.gov

Send two (2) separate PDF files, one for Volume I (Technical Proposal) and one for Volume II

(Pricing Proposal). Put the RFP number and your firm’s name in the subject line. Keep all price information out of Volume I. Confirm the files open before the deadline, since late or unreadable proposals may not be accepted, and large image files take time to upload, so send early.

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Attachment A – Scope of Work

Project Overview

The District is looking for a qualified firm, exhibit designer, fabricator, or team to design and build out a mobile Interpretive Trailer that serves as an immersive educational and community experience across Summit County and nearby areas.

The finished trailer is a walk-through exhibit that travels to schools, trailheads, parks, events, recreation facilities, farmers markets, and community gatherings. It should be engaging and memorable, and promote outdoor stewardship, recreation education, trail etiquette, conservation, and community connection.

The District owns the trailer, power system, and awning intended for the project. The selected team designs, builds, and finishes the trailer into a functional, visually engaging space. The project balances creative storytelling, durable construction, long-term function, mobility, and good value within the budget. Accessibility and inclusive design matter throughout.

Project Vision and Goals The trailer should be immersive and engaging, educational but approachable for all ages, durable for repeated travel and public use, flexible enough for future updates, and reflective of Basin Recreation's mission and values. It should support both staffed events and self-guided visits, and help visitors better understand:

• Outdoor stewardship

• Shared trail etiquette

• Leave No Trace principles

• Recreation safety and preparedness

• Wildlife awareness and coexistence

• Appreciation for public lands and recreation resources

Existing Trailer Specifications and Project Parameters Trailer: 2025 Interstate LoadRunner, with an existing side-entry door and rear loading ramp.

• Dimensions

• Exterior

• Overall length: 24.67 ft (24' 8")

• Overall width: 8.5 ft (8' 6")

• Overall height: 9.08 ft (9' 1")

• Interior

• Interior length: 20.42 ft (20' 5")

• Interior width: 8.0 ft (8' 0")

• Interior height: 7.08 ft (7' 1")

• Rear door (ramp) opening

• Height: 6.75 ft (6' 9")

• Width: 7.75 ft (7' 9")

• Weights

• GVWR (max loaded weight): 9,990 lbs

• Empty weight: ~3,373 lbs

• Load capacity (payload): ~6,617 lbs (GVWR minus empty)

• Construction

• Two axles, electric brakes, spring suspension

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• 8" I-beam frame, 16" frame and wall centers

• 3/4" plywood floor, 3/8" plywood walls

District-Provided Items (the District owns these; the firm integrates them)

• The trailer platform

• The portable power supply system intended to power the unit

• An exterior awning to be installed as part of the project

Installation in Scope

• Install two roof-mounted ventilation fans for air circulation. Ventilation comes from the fans plus open entry points during use.

• Install the District-owned exterior awning.

Durability and Conditions

• Interior components should withstand road vibration and repeated public use.

• Exterior materials and finishes should withstand high-elevation sun, big temperature swings, snow, moisture, dust, and travel wear.

• Consider durability, easy maintenance, practical operation, and seasonal outdoor use.

Accessibility and Visitor Flow

• Build in ADA and accessibility where feasible within the trailer's physical limits.

• Plan for safe visitor flow and public interaction in a compact mobile space.

Budget

• The total budget, including design, fabrication, transportation, fan installation, awning installation, and full build-out, cannot exceed $75,000.

• Firms are encouraged to offer creative, durable, cost-effective solutions that maximize long-term value within the budget.

Project Must-Haves

These are the core priorities for the trailer experience and its operation.

Interpretive experience. Strong storytelling and educational value; an immersive, engaging visit; a clear link to outdoor stewardship and community engagement; and content that stays approachable for a wide range of ages.

Durability and practicality. Durable materials and construction for repeated travel and public use;

exterior finishes that handle high-elevation sun, temperature swings, snow, moisture, dust, and mountain conditions; interior parts that withstand vibration and repeated use; and practical long-term maintenance.

Mobile functionality. Efficient use of limited space; safe, intuitive visitor flow; functional setup for staffed events; and a design that supports repeated travel, setup, and breakdown.

Existing asset integration. The project must use the existing trailer, power system, and awning, and must install two roof-mounted ventilation fans.

Accessibility and inclusion. ADA and accessibility built in where feasible within the trailer's limits, and inclusive design throughout.

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Flexibility and longevity. Plan for future content updates where practical; modular or replaceable parts are encouraged.

Budget and delivery. The full scope stays within the $75,000 budget, and the selected team handles trailer pickup and return.

Basin Recreation System Representation

The experience should help visitors understand the departments, services, and recreation offered by Basin Recreation. Include elements that cover Trails, Open Space, Parks, and Recreation programs and facilities, and show how they work together to support recreation, stewardship, public access, environmental awareness, and community quality of life.

Illustrative Concept Reference

Conceptual reference image only. It shows the general idea of a walk-through interpretive trailer. It is NOT a required design, layout, or specification. Firms are encouraged to develop their own concepts within the requirements of this Attachment A.

Figure 1: A walk-through trailer with open side panels, rear ramp down, and a green "Basin Recreation" awning. Inside are wood-shelf displays and wall graphics on trails, nature, and local history.

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Attachment B – Fee / Budget Proposal

Project: Mobile Interpretive Trailer: Design, Fabrication and Build-Out

CLIN Contract Line Item **Example- Do not Submit this table** Basis Amount Total Cost

1 Interpretive Planning and Design (themes, interior/exterior concept, visitor flow, graphics/branding, interactive concepts, lighting, renderings)

Lump Sum N/A $100

2 Materials (please list all anticipated materials and costs Sum Cost N/A $40

2.1 Materials A (example- Cabinets, Awning, etc) $1 10 Units $10

2.2 Materials B (example- Aluminum t-track $1 10 Units $10

2.X… Materials C-Z $1 10 Units $10

3 Labor $1 10 Units $10

4 Transportation (trailer pickup and return) $10 10 hours $100

TOTAL PROPOSED COST $240

CLIN Contract Line Item Basis Amount Total Cost

1 Interpretive Planning and Design (themes, interior/exterior concept, visitor flow, graphics/branding, interactive concepts, lighting, renderings)

Lump Sum N/A $

2 Materials (please list all anticipated major materials and costs Sum Cost N/A $

2.01 $

2.02 $

2.03 $

2.04 $

2.05 $

2.06 $

2.07 $

2.08 $

2.09 $

2.10 $

2.11 $

2.12 $

2.13 $

2.14 $

2.15 $

2.16 $

2.17 $

2.18 $

2.19 $

2.20 $

2.21 $

2.22 $

2.23 $

3 Labor $

4 Transportation (trailer pickup and return) $

TOTAL PROPOSED COST $

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Review only. If you cannot accept a term, raise it as an Exception in Volume I (Section 7).

Attachment C – Terms and Conditions

1. DEFINITIONS

The following terms shall have the meanings set forth below:

(a) "Confidential Information" means information that is deemed as confidential under applicable state and federal laws including personal information. The District reserves the right to identify, during and after this Contract, additional reasonable types of categories of information that must be kept confidential under District ordinances and state and federal laws.

(b) "Contract" means the Contract Cover and Signature Page(s), including all referenced attachments and documents incorporated by reference. The term "Contract" may include any purchase orders that result from this Contract.

(c) "Contract Cover and Signature Page(s)" means the District cover page(s) and signature page that District and Contractor sign.

(d) "Contractor" means the individual or entity delivering the Services identified in this Contract.

The term "Contractor" shall include Contractor's agents, officers, employees, and partners.

(e) "Custom Deliverable" means the Work Product that Contractor is required to deliver to District under this Contract.

(f) "Party or Parties" means District and the Contractor.

(g) "Procurement Item" means a supply, a service, Custom Deliverable, construction, or technology that Contractor is required to deliver to District under this Contract.

(h) "Records" means all books, records, documents, statements, reports, data, information, and other material with respect to the matters covered, directly or indirectly, by this Contract, including

(but not limited to) that which is necessary to sufficiently and properly reflect all direct and indirect costs related to the performance of this Contract.

(i) "Response" means the Contractor's bid, proposals, quote, or any other document used by the

Contractor to respond to District's Solicitation.

(j) "Services" means the furnishing of labor, time, or effort by Contractor pursuant to this Contract.

Services include, but are not limited to, all of the deliverable(s) (including Custom Deliverable, supplies, equipment, or commodities) that result from Contractor performing the Services pursuant to this Contract. Services include those professional services identified in the District

Procurement Code.

(k) "Solicitation" means the documents used by District to obtain Contractor's Proposal.

(l) "District" means the Snyderville Basin Special Recreation District, a political subdivision of the

State of Utah.

(m) "Subcontractors" means subcontractors or subconsultants at any tier that are under the direct or indirect control or responsibility of the Contractor, and includes all independent contractors, agents, employees, authorized resellers, or anyone else for whom the Contractor may be liable at

RFP SBSRD-D-26-Q-0015 | Mobile Interpretive Trailer Page 15 of 27 any tier, including a person or entity that is, or will be, providing or performing an essential aspect of this Contract, including Contractor's manufacturers, distributors, and suppliers.

(n) "Work Product" means every invention, modification, discovery, design, development, customization, configuration, improvement, process, software program, work of authorship, documentation, formula, datum, technique, know how, secret, or intellectual property right whatsoever or any interest therein (whether patentable or not patentable or registerable under copyright or similar statutes or subject to analogous protection) that is specifically made, conceived, discovered, or reduced to practice by Contractor or Contractor's Subcontractors (either alone or with others) pursuant to this Contract. Work Product shall be considered a work made for hire under federal, state, and local laws; and all interest and title shall be transferred to and owned by District. Notwithstanding anything in the immediately preceding sentence to the contrary, Work

Product does not include any District, Contractor's intellectual property (that it owned or licensed prior to this Contract) or Third-Party intellectual property.

2. GOVERNING LAW AND VENUE

This Contract has been and shall be construed as having been made and delivered within the State of Utah, and it is agreed by each Party hereto that this Contract shall be governed by the laws, rules, and regulations of Summit County and the State of Utah, both as to interpretation and performance. Any action of law, suit in equity or judicial proceeding arising from this Contract shall be brought in a court of competent jurisdiction in the State of Utah. Venue shall be in Summit

County, the Silver Summit District Court, Third Judicial District.

3. LAWS AND REGULATIONS

At all times during this Contract, Contractor and all Procurement Items delivered and/or performed under this Contract will comply with all applicable county, state and federal constitutions, laws, rules, ordinances, codes, orders, and regulations, including applicable licensure and certification requirements. If this Contract is funded by federal funds, either in whole or in part, then any federal regulation related to the federal funding, including CFR Appendix II to Part 200, will supersede this

Attachment.

4. RECORDS ADMINISTRATION

Contractor shall maintain or supervise the maintenance of all Records and shall maintain such accounting procedures and practices as may be necessary to assure proper accounting of all funds paid pursuant to this Contract. These Records shall be retained by Contractor for at least six

(6) years after final payment, or until all audits initiated within the six (6) years have been completed, whichever is later. Contractor shall, at such times and in such form as the District may require, make available for examination by the District, its authorized representatives, the State

Auditor, Federal Auditors or other governmental officials authorized by law to monitor this

Contract, all such Records. The District may, at its discretion, conduct an audit at its expense, using its own or outside auditors, of the Contractor's activities, which relate directly or indirectly to this Contract.

5. PERMITS

If necessary, Contractor shall procure and pay for all permits, licenses, and approvals necessary for the execution of this Contract.

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6. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS VERIFICATION SYSTEM"

The Status Verification System, also referred to as "E-verify," applies to contracts issued through a request for proposal process and to sole source contracts.

(a) Contractor certifies as to its own entity, under penalty of perjury, that Contractor has registered and is participating in the Status Verification System to verify the work eligibility status of

Contractor's new employees that are employed in District in accordance with applicable immigration laws.

(b) Contractor shall require that each of its Subcontractors certify by affidavit, as to their own entity, under penalty of perjury, that each Subcontractor has registered and is participating in the

Status Verification System to verify the work eligibility status of Subcontractor's new employees that are employed in District in accordance with applicable immigration laws.

(c) Contractor's failure to comply with this section will be considered a material breach of this

Contract.

7. CONFLICT OF INTEREST

Contractor represents that none of its officers or employees are officers or employees of District, unless disclosure has been made to District.

8. INDEPENDENT CONTRACTOR

(a) Contractor and Subcontractor(s), in the performance of this Contract, shall act in an independent capacity and not as officers or employees or agents of District.

(b) No agent, employee, or representative of Contractor or Subcontractor(s) shall be deemed to be an employee, agent, or representative of the District for any purpose, and the employees of the

Contractor and Subcontractor(s) are not entitled to any of the benefits the District provides for its employees. The Contractor or Subcontractor(s) will be solely and entirely responsible for their acts and for the acts of their agents, employees, representatives during the performance of this

Contract.

(c) In the performance of the services herein contemplated Contractor and Subcontractor(s) are independent contractors with the authority to control and direct the performance of the details of the work, however, the results of the work contemplated herein must meet the approval of the

District and shall be subject to the District's general rights of inspection and review to secure the satisfactory completion thereof.

9. CONTRACTOR RESPONSIBILITY

Contractor is solely responsible for fulfilling the Contract, with responsibility for all Procurement

Items delivered and/or performed as stated in this Contract. Contractor shall be the sole point of contact regarding all contractual matters. Contractor must incorporate Contractor's responsibilities under this Contract into every subcontract with its Subcontractors that will provide the Procurement Item(s) to District under this Contract. Moreover, Contractor is responsible for its

Subcontractors compliance under this Contract.

10. INDEMNITY

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(a) Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and

Subcontractors, and shall fully indemnify, defend, and save harmless District from all claims, losses, suits, actions, damages, and costs of every name and description arising out of

Contractor's performance or failure to perform any aspect of this Contract to the extent caused by any intentional wrongful act or omission, or negligence of Contractor, its agents, employees, officers, partners, or Subcontractors, without limitation; provided, however, that the Contractor shall not indemnify for that portion of any claim, loss, or damage arising hereunder due to the sole intentional wrongful act or omission, or negligence of District. The Parties agree that if there are any limitations of the Contractor's liability, including a limitation of liability clause for anyone for whom the Contractor is responsible, such limitations of liability will not apply to injuries to persons, including death, or to damages to property arising out of this Contract.

(b) The Contractor and Subcontractor(s) expressly agree that the indemnification provided herein constitutes the Contractor and Subcontractor(s) limited waiver of immunity as an employer under

Utah Code §34A-2-105, as amended; provided, however, this waiver shall apply only to the extent an employee of the Contractor or Subcontractor claims or recovers compensation from the District for a loss or injury that Contractor or Subcontractor would be obligated to indemnify the District for under this Contract. This limited waiver has been mutually negotiated by the Parties, and is expressly made effective only for the purposes of this Contract. The provisions of this section shall survive the expiration or termination of this Contract.

11. EMPLOYMENT PRACTICES

Contractor agrees to abide by the Summit County Code, Title 1, Chapter 15B and federal and state employment laws, including: (a) Title VI and VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e), which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, or national origin; (b) Executive Order

No. 11246, as amended, which prohibits discrimination on the basis of sex; (c) 45 CFR 90, which prohibits discrimination on the basis of age; and (d) Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disabilities. Contractor further agrees to abide by any other laws, regulations, or orders that prohibit the discrimination of any kind by any of Contractor's employees. If any assignment or subcontracting has been authorized by the District, said assignment or subcontract shall include appropriate safeguards against discrimination. Contractor shall take such action as may be required to ensure full compliance with the provisions of this section.

12. AMENDMENTS

This Contract may only be amended by the mutual written agreement of the Parties, which amendment will be attached to this Contract. Automatic renewals will not apply to this Contract, even if listed elsewhere in this Contract.

13. DEBARMENT

Contractor certifies that it is not presently nor has ever been debarred, suspended, or proposed for debarment by any governmental department or agency, whether international, national, state, or local. Contractor must notify District within thirty (30) days if debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any contract by any governmental entity during this Contract.

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14. TERMINATION

(a) This Contract may be terminated, with cause by either Party, in advance of the specified termination date, upon written notice given by the non-defaulting Party to the Party in violation (the

"Default Notice"). The Party in violation will be given ten (10) days after receipt of the Default Notice to cure the violation. In the event the Party in violation fails to cure, the non-defaulting Party may terminate the Contract for cause by sending the Party in violation a termination notice (the

"Termination Notice").

(b) This Contract may also be terminated without cause (for convenience), in advance of the specified termination date, by District, upon thirty (30) days written termination notice being given to the Contractor (the "Termination for Convenience Notice").

(c) District and the Contractor may terminate this Contract, in whole or in part, at any time, by mutual agreement in writing.

(d) On termination of this Contract, all accounts and payments will be processed according to the financial arrangements set forth herein for approved Services ordered prior to date of termination.

(e) Contractor shall be compensated for the Services properly performed under this Contract up to the effective date of the Termination Notice or Termination for Convenience Notice. Contractor agrees that in the event of a termination, the remedy and monetary recovery from District is limited to full payment for all Services properly performed as authorized under this Contract up to the date of termination as well as any reasonable monies owed as a result of Contractor having to terminate other contracts necessarily and appropriately entered into by Contractor pursuant to this Contract.

In no event shall District be liable to the Contractor for compensation for any services neither requested by District nor satisfactorily performed by the Contractor. In no event shall District's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to District for any damages or claims arising under this Contract.

(f) If the Contractor or any of its Subcontractor(s) have any property in their possession belonging to

District, the Contractor will account for the same, and dispose of it in a manner directed by District.

15. NONAPPROPRIATION OF FUNDS, REDUCTION OF FUNDS, OR CHANGES IN LAW

(a) District intends to request the appropriation of funds to be paid for the services provided by

Contractor under this Contract. If funds are not available beyond December 31 of any effective fiscal year of this Contract, District's obligation for performance of this Contract beyond that date shall be null and void. This Contract shall create no obligation on District as to succeeding fiscal years and shall terminate and become null and void on the last day of the fiscal year for which funds were budgeted and appropriated, except as to those portions of payments agreed upon for which funds were appropriated and budgeted. Said termination shall not be construed as a breach of this Contract or any event of default under this Contract and said termination shall be without penalty, whatsoever, and no right of action for damages or other relief shall accrue to the benefit of

Contractor, its successors, or its assigns, as to this Contract, or any portion thereof, which may terminate and become null and void.

(b) If funds are not appropriated for a succeeding fiscal year to fund performance by Contractor under this Contract, District shall promptly notify Contractor of said non-funding and the

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(c) Upon thirty (30) days written notice delivered to the Contractor, this Contract may be terminated in whole or in part at the sole discretion of District, if District reasonably determines that a change in the Summit County Code, Federal or State legislation or applicable laws materially affects the ability of either Party to perform under the terms of this Contract.

(d) If a written notice is delivered under this section, District will reimburse Contractor for the

Services properly ordered until the effective date of said notice. District will not be liable for any performance, commitments, penalties, or liquidated damages that accrue after the effective date of said written notice.

16. MODIFICATIONS TO TASKS

All work proposed by Contractor is based on current government ordinances and fees in effect as of the date of this Contract. Any changes to current government ordinances and fees which affect the scope or cost of the services proposed may be billed as an "extra costs" or deleted from the scope, at the option of District.

17. SUSPENSION OF WORK

Should circumstances arise which would cause District to suspend Contractor's responsibilities under this Contract, but not terminate this Contract, this will be done by written notice.

Contractor's responsibilities may be reinstated upon advance formal written notice from District.

18. SALES TAX EXEMPTION

The Services under this Contract will be paid for from District's funds and used in the exercise of

District's essential functions as a political subdivision of the State of Utah. Upon request, District will provide Contractor with its sales tax exemption number. It is Contractor's responsibility to request District's sales tax exemption number. It is also Contractor's responsibility to ascertain whether any tax deduction or benefits apply to any aspect of this Contract.

19. WARRANTY OF PROCUREMENT ITEM(S)

Contractor warrants, represents and conveys full ownership and clear title, free of all liens and encumbrances, to the Procurement Item(s) delivered to District under this Contract. Contractor warrants for a period of one (1) year that: (a) the Procurement Item(s) perform according to all specific claims that Contractor made in its Response; (b) the Procurement Item(s) are suitable for the ordinary purposes for which such Procurement Item(s) are used; (c) the Procurement Item(s) are suitable for any special purposes identified in the Contractor's Response; (d) the Procurement

Item(s) are designed and manufactured in a commercially reasonable manner; (e) the Procurement

Item(s) are manufactured and in all other respects create no harm to persons or property; and (f) the Procurement Item(s) are free of defects. Unless otherwise specified, all Procurement Item(s) provided shall be new and unused of the latest model or design.

Remedies available to District under this section include, but are not limited to, the following:

Contractor will repair or replace Procurement Item(s) at no charge to District within ten (10) days of any written notification informing Contractor of the Goods not performing as required under this

Contract. If the repaired and/or replaced Procurement Item(s) prove to be inadequate, or fail its

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Nothing in this warranty will be construed to limit any rights or remedies District may otherwise have under this Contract.

20. CONTRACTOR'S INSURANCE RESPONSIBILITY

The Contractor shall maintain the following insurance coverage:

(a) Workers' compensation insurance during the term of this Contract for all its employees and any

Subcontractor employees related to this Contract, at the following minimum: Bodily Injury by

Accident Five Hundred Thousand Dollars ($500,000.00) each accident; Bodily Injury by Disease

Five Hundred Thousand Dollars ($500,000.00) each employee, Five Hundred Thousand Dollar

($500,000.00) policy limit.

(b) Commercial general liability [[CGL]]{.mark} insurance from an insurance company authorized to do business in the State of Utah. The limits of the CGL insurance policy will be no less than One

Million Dollars ($1,000,000.00) per person per occurrence and Three Million Dollars

($3,000,000.00) aggregate. Contractor agrees to increase the limits of such insurance to at least the amount of the Limitation of Judgments described in Utah Code §63G-7-604, as amended and as calculated by the state risk manager every two years and stated in Utah Admin. Code R37-4-3.

(c) Commercial automobile liability [[CAL]]{.mark} insurance from an insurance company authorized to do business in the State of Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to all vehicles used in your performance of

Services under this Contract, whether owned, non-owned, leased, or hired. The minimum liability limit must be Two Million Dollars ($2,000,000.00) per occurrence, combined single limit.