SALT LAKE CITY CORPORATION

THE DEPARTMENT OF PUBLIC UTILITIES

PROJECT MANUAL FOR CONSTRUCTION OF

AMI SMALL METER

REPLACEMENTS

PROJECT NO. 513900145

FISCAL YEAR 2025/2026

ENGINEERING DIVISION

1805 W. 500 S.

SALT LAKE CITY, UTAH 84104

ERIN MENDENHALL

Mayor

City Council

VICTORIA PETRO-ESCHLER ERIKA CARLSEN

ALEJANDRO PUY DAN DUGAN

CHRIS WHARTON SARAH YOUNG

EVA LOPEZ CHAVEZ

LAURA BRIEFER

Director

JESSE STEWART

Deputy Director

JASON DRAPER, P.E.

Chief Engineer

JASON BROWN, P.E.

Deputy Director

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Project Title Page

00 01 01 - 1

SALT LAKE CITY CORPORATION

Salt Lake City, Utah

PROJECT MANUAL

FOR

AMI SMALL METER REPLACEMENTS

PROJECT NO. 513900145

PREPARED BY

DEPARTMENT OF PUBLIC UTILITIES

ENGINEERING DIVISION

1805 W. 500 S.

SALT LAKE CITY, UTAH 84104

Project Manager: Isaac Myers

Project Title Page

00 01 01 - 2

Revised January 8, 2026 Table of Contents 00 01 10 - 1

T A B L E O F C O N T E N T S

AMI SMALL METER REPLACEMENTS

Project No. 513900145

Reference No. of Number Title Pages

INTRODUCTORY INFORMATION

BIDDING AND CONTRACTING REQUIREMENTS

00 11 16 Invitation to Bid 00 21 13 Instructions to Bidders 00 22 18 Supplementary Instructions (Value Program) 00 41 00 Bid Form 00 43 00 Bid Schedule 00 43 36 Proposed Subcontractor Form 00 43 37 Work Under Contract Report 00 43 38 Bidder Status Report 00 43 40 Value Program Form 00 52 00 Agreement 00 61 13 Performance Bond 00 61 14 Payment Bond 00 62 11 Submittal Transmittal Form 00 62 16 Certificate of Insurance

CONDITIONS OF THE CONTRACT

00 73 00 Special Provisions 00 73 10 Modifications to the General Conditions 00 73 15 Modifications to APWA Standard Plans 00 73 50 Requirements of the Department of Public Utilities 00 91 13 Addenda

DIVISION 1 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 14 00 Work Restriction 01 31 13 Coordination 01 32 17 Baseline and Progress Schedules 01 33 00 Submittal Procedure 01 35 24 Contractors Certification of Compliance to Safety and Protection Plan

00 01 01 Project Title Page 00 01 07 Seals Page 00 01 10 Table of Contents 00 01 15 List of Drawing Sheets

Revised January 8, 2026 Table of Contents 00 01 10 - 2

01 45 00 Quality Control 01 55 26 Traffic Control 01 57 00 Temporary Controls 01 64 01 Owner Furnished Equipment 01 67 00 Utility Materials

APPENDICIES

Appendix A – Owner Furnished Equipment Submittal Package Appendix B – Owner Furnished Equipment Installation Guides Appendix C – Data Transfer Format Template Appendix D – Pre & Post Notification Templates Appendix E – AMI Small Meter Replacements Map Appendix F – APWA Small Meter Detail

END OF DOCUMENT

List of Drawing Sheets 00 01 15 - 1

DOCUMENT 00 01 15

LIST OF DRAWING SHEETS

AMI SMALL METER REPLACEMENTS

Project No. 513900145

REFERENCE DRAWINGS

1. Salt Lake City Department of Public Utilities “Standard Practices for Salt Lake City Public Utilities”. (March 9, 2018 edition).

2. Manual of Standard Plans published by the Utah Chapter of the American Public Works Association.

3. American Water Works Association (AWWA)

4. Manual on Uniform Traffic Control Devices for Streets and Highways, 11th Edition, December 2023.

List of Drawing Sheets 00 01 15 - 2

Revised January 15, 2026 Invitation to Bid 00 11 16 - 1

DOCUMENT 00 11 16

INVITATION TO BID

PART 1 GENERAL

1.1 CONSTRUCTION CONTRACT

A. Bidders are invited to bid on the Construction Contract named and numbered as:

AMI SMALL METER REPLACEMENTS

Various Locations Within Salt Lake City Department of Public Utilities Service Area, see appendix E Project No. 513900145 B. For information about the award of this Construction Contract, contact Jason Draper, P.E., Chief Engineer at (801) 483-6751.

1.2 DESCRIPTION OF WORK

A. The location of the work is:

Various Locations Within Salt Lake City Department of Public Utilities Service Area, see appendix E

B. The work to be performed consists of furnishing and installing the equipment, facilities, services, and appurtenances indicated in the Contract Documents. The Work generally includes, but is not limited to, the following:

Replacement of drinking water meters at various locations within the Salt Lake City Department of Public Utilities water service area.

1.3 BIDDERS' PRE-QUALIFICATION

A. Bidders are not required to be pre-qualified for the Work.

1.4 BASIS OF BIDS

A. Bids shall be on a unit price basis. Bids will only be accepted.

1.5 CONTRACT TIME

A. The Work will be Substantially Complete on June 30th, 2027

1.6 EXAMINATION AND PROCUREMENT OF DOCUMENTS

A. Complete sets of Contract Documents may be examined and obtained from https://utah.bonfirehub.com/portal/?tab=openOpportunities.

B. To ensure that notification of addenda is received, BIDDERS please register with Bonfire at the Utah Public Procurement Place (U3P) at https://vendorsupport.gobonfire.com/hc/en-us.

1.7 PRE-BID CONFERENCE

A. A pre-bid conference will be held on April 16, 2026 at 1:00 pm at 1805 West 500 South, Salt Lake City, Utah 84104 and via Microsoft Teams.

B. ALL CONTRACTORS intending to submit a bid are invited to attend to obtain relevant information concerning the project. Bidders are advised that information affecting

00 11 16 - 2 drawings, specifications, conditions, scope of the Work, etc. may be discussed. OWNER assumes no obligation to disclose information discussed at the pre-bid conference to Bidders who do not attend. Absent Bidders assume all risk of failure to attend.

C. To join for the pre-bid conference meeting from the convenience of your computer, tablet or smartphone, please use the link below:

Pre-Bid for: AMI Small Meter Replacements (513900145) https://teams.microsoft.com/meet/21946284327274?p=xg4Sru50anrlCP1Zih Meeting ID: 219 462 843 272 74 Passcode: sH3rk9yW

1.8 BID SECURITY

A. Bid security must equal five (5%) percent of the total amount of the Bid. A PDF of the Bid security must be included in the submission of the Bid Documents. Bids utilizing cashier’s checks or cash equivalent may not be submitted electronically.

B. Bid security will be valid for forty-five (45) days from the day of the Bid opening or until the Construction Contract has been recorded by the Office of the Recorder, subject to Article 2.11A hereof, as specified in the Instructions to Bidders (Document 00 21 13).

1.9 BID LOCATION AND OPENING

A. Bids will be publicly opened and read from our Salt Lake City Department of Public

Utilities, West Campus location at 1805 West 500 South, Salt Lake City, Utah 84104, at about 2:00 p.m., local prevailing time, on Friday, May 1, 2026, by a Public Utilities representative. Bids submitted after 2:00 PM to U3P’s project portal or delivered to any other location, will not be accepted.

B. This meeting will be held via Microsoft Teams and in person at the Salt Lake City Department of Public Utilities, West Campus location. To join SLCDPU for the Bid open meeting from the convenience of your computer, tablet, or smartphone, please use the link below. Bidders must submit final bid submission electronically through (U3P) BONFIRE. The following project bid(s) are to be opened and read aloud in this open-to-the-public meeting:

Bid Opening for: AMI Small Meter Replacements (513900145) Microsoft Teams:

https://teams.microsoft.com/meet/23502886972333?p=PtqUQgJKQTKaHfEL5F Meeting ID: 235 028 869 723 33 Passcode: 5Cf6LJ6B

C. Notice of Intent to Award Letter will be issued after the awarding of the Construction Contract. Bid tabulations may be requested through the Office of the City Recorder, once the project has been recorded, by accessing the following link:

https://www.slc.gov/attorney/recorder/.

1.10 RIGHT TO REJECT BIDS

A. OWNER reserves the right to reject any or all bids or to waive any informality or technicality in any bid if OWNER deems it to be in its best interest.

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1.11 VALIDITY PERIOD FOR BIDS

A. Bid security and proposal’s shall remain valid for forty-five (45) days from the day of the Bid opening, unless the Bidder and the OWNER agree to extend the forty-five (45) days, but not to exceed sixty (60) days, see Article 2.11A hereof, as specified in the Instructions to Bidders (Document 00 21 13) or until a Construction Contract has been recorded.

B. In the event a Bidder receives a Notice of Intent to Award and then withdraws their bid after the Bid opening, but before the expiration of said period, shall forfeit their Bid security.

1.12 GOVERNING LAWS AND REGULATIONS

A. This project does not require the payment of specific wage rates. Payroll submittals will not be required.

B. Bidders on this Work will be subject to the applicable provisions of all federal rules, laws, and regulations or orders.

1.13 AMERICANS WITH DISABILITIES (ADA)

A. Assisted listening devices or interpreting services are available for all public meetings.

Salt Lake City Corporation complies with the American Disabilities Act (ADA). For further information, contact the TDD Number (801) 483-6820.

1.14 REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS

AND EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES

A. A bid will not be accepted unless it contains the following representation.

THE BIDDER, OFFEROR OR CONTRACTOR represents that it has not:

1. Provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or its relative or business entity.

2. Retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business.

3. Knowingly breached any of the ethical standards set forth in the City’s conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or

4. Knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City’s conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

1.15 AWARD

A. The Construction Contract will be awarded in compliance with the City’s Value-Based Procurement Program which takes into account certain factors in the Bidder’s work environment. For more information about this Program please read SLC Administrative Rules, Procurement Rules Chapter 19.

00 11 16 - 4

Revised January 15, 2026 Instructions to Bidders

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DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 DEFINED TERMS

A. Terms used in the Bid Documents that are defined in Article 1.1 of the General Conditions will have the meanings indicated in the General Conditions.

B. General Conditions: as published in Document 00 72 00 in the current edition of the Manual of Standard Specifications by the Utah Chapter of the American Public Works Association.

1.2 COPIES OF BID DOCUMENTS

A. Complete sets of Bid Documents must be used in preparing Bids. OWNER and ENGINEER assume no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

B. Bid Documents are made available to Bidder only for the purpose of obtaining Bids on the Work. No license or grant for any other use is given.

C. Bidding Document copyrights shall remain with OWNER.

D. All provisions of the current adopted edition of the Manual of Standard Specifications and

Manual of Standard Plans published by the Utah Chapter of the American Public Works Association that are applicable to the Work are made a part of the Contract Documents by reference. Those publications are available on the web at http://utah.apwa.net.

E. Salt Lake City Department of Public Utilities has a document entitled “Standard Practices for Salt Lake City Public Utilities”. (March 9, 2018, edition) The document is available from 1805 West 500 South, Salt Lake City, Utah 84104.

1.3 PRE-BID CONFERENCE

A. Representatives of OWNER will be present at a pre-bid conference to discuss the Project.

Bidders are encouraged to attend and participate in the conference. ENGINEER/OWNER may publish Addenda as ENGINEER/OWNER considers necessary in response to questions arising at the conference. The location and time of the conference are identified in the Invitation to Bid (Document 00 11 16).

1.4 EXAMINATION OF SITE AND CONTRACT DOCUMENTS

A. In General: Bidders are not permitted to converse with ENGINEER or ENGINEER's personnel having knowledge of the Project, Plans, Specifications, material sites, or conditions generally prevailing in the area of the Project to aid in pre-bid investigations.

OWNER is not bound by any statements or representations made by ENGINEER or ENGINEER's personnel before the Bid opening or award of the Construction Contract, nor for any assumptions or conclusions reached by a prospective Bidder as a result of such communication unless ENGINEER/OWNER issues an Addendum to all prospective Bidders. Refer to Article 2.1.

B. Access to Site: The lands upon which the Work is to be performed, and rights-of-way and easements for access thereto and other lands designated for use by Bidder in performing the Work are identified in the Contract Documents. All additional off-site lands and access

00 21 13 - 2 thereto required for temporary construction facilities or storage of materials and equipment must be provided by Bidder.

C. Contract Documents: The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 1.4; that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

D. Bidder's Obligations: The submission of a Bid constitutes acknowledgement that Bidder has complied with all bidding instructions. It is the responsibility of each Bidder, before submitting a Bid, to:

1. Examine the Contract Documents thoroughly;

2. Visit the site to become familiar with local conditions that may affect cost, progress, performance, or furnishing of the Work;

3. Consider federal, state, and local Laws and Regulations that may affect cost, progress, performance, or furnishing of the Work;

4. Study and carefully correlate Bidder's observations with the Contract Documents; and

5. Identify and notify ENGINEER/OWNER in writing of all specific conflicts, errors, or discrepancies in the Contract Documents, and of any doubts of Bidder about their meanings. The failure or omission of any Bidder to receive or examine any form, instrument, Addendum, or other document, visit the site and become acquainted with conditions there existing, or attend the pre-bid conference, shall in no way relieve any Bidder from obligations with respect to Bidder's Bid or to the Construction Contract.

E. Deviations from the Terms of the Contract Documents: OWNER will not accept any deviations whatsoever from the printed terms of the Agreement (Document 00 52 00) and the Contract Documents, except by Addendum or Change Order.

1.5 PHYSICAL CONDITIONS

A. In General: Before submitting a Bid, each Bidder is responsible for review of OWNER's explorations, tests, and data concerning surface conditions, subsurface conditions, and Underground Facilities at or contiguous to the site, or otherwise, that may affect cost, progress, performance, or furnishing of the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.

B. Surface and Subsurface Conditions: Provisions concerning surface and subsurface conditions, if any, are set forth in the Geotechnical Data (Document 00 31 32). That document provides the identification of:

1. Those reports of explorations and tests of subsurface conditions at the site that have been utilized by ENGINEER in preparing the Contract Documents; and

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures (except Underground Facilities) at or contiguous to the site that have been utilized by ENGINEER in preparing the Contract Documents.

C. Underground Facilities: Information and data indicated in the Contract Documents regarding Underground Facilities at or contiguous to the site is based upon information and

00 21 13 - 3 data furnished to OWNER and ENGINEER by owners of such Underground Facilities.

OWNER does not assume responsibility for the accuracy or completeness thereof other than as provided in paragraph 4.3A.2 of the General Conditions or unless expressly provided in the Modifications to the General Conditions (Document 00 73 10).

D. Additional Explorations: On request in advance, and if possible, OWNER will provide each Bidder access to the site to conduct any explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall obtain permits, fill all holes, and clean up and restore the site to its former condition upon completion of such explorations. Bidder shall indemnify and save OWNER harmless during and after the performance of additional explorations.

E. Modifications to the Contract Documents: Provisions concerning the adequacy of the data furnished for subsurface structures and underground facilities and the possibility of changes in the documents due to differing conditions appear in Articles 4.2 and 4.3 of the General Conditions.

PART 2 BIDDING PROCEDURES

2.1 INTERPRETATIONS AND ADDENDA

A. All requests for interpretation of the Contract Documents shall be made in writing and submitted through the U3P electronic submission portal to the ENGINEER no later seventy-two (72) hours before the Bid opening. If required, ENGINEER will send a written interpretation to all Bidder’s receiving a set of Bid Documents in the form of a written Addendum. If a Bidder's request for interpretation is not responded to by ENGINEER, Bidder shall not rely on any interpretation in the request that is contrary to the intent and terms of the Contract Documents.

B. OWNER will not be responsible for any explanations or interpretations, except those duly issued in the form of written Addenda.

C. Addenda may also be issued to modify the Bidding Documents as deemed advisable by

ENGINEER.

D. Any Addenda issued during the time of bidding shall be deemed to be included in the Bid.

All Addenda shall become a part of the Contract Documents.

E. Except to postpone the Bid opening, no Addenda shall be issued within forty-eight (48) hours before the Bid opening.

2.2 EQUIPMENT AND MATERIAL OPTIONS BEFORE OPENING

A. If a Bidder or Supplier wishes to use items of equipment or materials other than those identified in the Contract Documents, said Bidder or Supplier shall submit a written request for approval to ENGINEER at least ten (10) days before the date set for the Bid opening.

B. The procedure for submission of any such request shall be as follows: Submit 1) one (1) set of the written request and technical brochures and 2) a statement of variances. The statement of variances must list all features of the proposed substitution that differ from the Contract Documents and must further certify that the substitution has no other variant features. The brochure and information submitted must be clearly marked showing make, model, size, options, and any other features and must include sufficient evidence for

00 21 13 - 4

ENGINEER to evaluate each feature listed as a variance. If after installing the substituted product, an unlisted variance is discovered, CONTRACTOR shall immediately replace the product with a specified product at no cost to OWNER.

C. Any approval of such a request by ENGINEER must be made not later than forty-eight (48) hours before the Bid opening. ENGINEER's failure to approve by such time shall be deemed a denial of the request.

D. Any such approval is at the sole discretion of ENGINEER and will be in the form of an Addendum, issued to all Bidders holding Bid Documents, indicating that the additional equipment or materials are approved as equal to those specified for the Project.

2.3 BID SECURITY

A. Delivery of Bid Security: Bidders must deliver Bid security, in the form of either a Bid

Bond or a cashier’s check, to OWNER at the time they deliver their Bid. If Bid Security is not delivered with the Bid, the Bid shall not be read.

B. Amount of Bid Security: The Bid security amount must equal five (5%) percent of the total amount of Bid. The total amount of the Bid shall be the sum of all items of the Bid, constituting the maximum amount of the possible award to the Bidder.

C. Bid Bond: If a Bid Bond is used, the Bond shall guarantee that the Bidder, if awarded the Work, will promptly enter into a Construction Contract to perform the Work in the manner required by the Contract Documents.

D. Cashier's Check or Cash Equivalent: If a cashier's check is used, the cashier's check must be made payable to Salt Lake City Corporation and shall guarantee that the Bidder, if awarded the Work, will promptly enter into the Construction Contract to perform the Work in the manner required by the Contract Documents. A photocopy or facsimile transmission of the check will not be accepted. Personal or company checks will not be accepted.

E. Return of Bid Security: OWNER will retain the PDF submission of Bid Security of all the Bidders. Bid Security will remain valid for forty-five (45) days after the date of the Bid opening or until the awarded Bidder receives a recorded Construction Contract. Access to this documentation will only be granted through a Government Records Access and Management Ace (GRAMA) request through the Office of the Recorder, and only if the requested documentation is not protected information as defined in the UCA 63G-2305.

Please use the following link to research and request access at https://www.slc.gov/attorney/recorder/.

F. Default: If the Bidder fails, within the time limit described in Article 3.6A, to enter into the Construction Contract and to deliver to OWNER a Performance Bond, Payment Bond, or any other Bonds or documents required by the Contract Documents after Notice of Intent to Award by OWNER, the Bidder shall forfeit the amount of the Bid Bond or cashier's check as liquidated damages to OWNER.

2.4 CONTRACT TIME AND PUNCH LIST TIME

A. Provisions concerning Contract Time and Punch List Time are set forth in the Agreement

(Document 00 52 00).

2.5 LIQUIDATED DAMAGES

A. Provisions concerning liquidated damages are set forth in the Agreement (Document 00 52 00).

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2.6 BID FORM

A. The Bid Form (Document 00 41 00) identifies all forms comprising the Bid Documents.

Additional copies may be obtained from ENGINEER.

B. All names must be typed or printed under or near the signature. The signature must meet applicable State and City code.

C. The Bid must contain an acknowledgment of receipt of all Addenda. The Addenda numbers must be filled in on the Bid Form.

D. The Bidder's address, telephone number, and email address for communications regarding the Bid, must be shown on the first page of the Bid Form.

E. The Bidder shall make no stipulations or alterations on the Bid forms. The Bidder must use only the Bid Form and Bid Schedules bound in the Contract Documents (unless updated forms are included in an addendum, in which case, the Bidder shall use the updated forms).

F. OWNER may waive any failure to comply with the requirements of this paragraph 2.6 if OWNER determines that such failure 1) is not material to the terms of OWNER’s Bid Documents and process and does not render the Bid non-compliant with Laws and Regulations pertaining to bidding, or 2) involves ministerial or minor informalities that are evident from the Bid Documents or that can be waived without prejudice to other Bidders and that do not have a substantial effect on price.

2.7 BID SCHEDULE

A. Any work or material that is specified in the Contract Documents or that is necessary because of the nature of the Work, but that is not listed separately in the Bid Schedule (Document 00 43 00), shall not be measured or paid for separately. The cost of such work or material shall be considered as included in the Contract Price.

B. All blanks on the Bid Schedule (Document 00 43 00) must be completed in ink or by typewriter. If applicable, furnish both the unit and the total costs for each item. Numbers shall be stated in figures, and the signature of all people signing shall be in longhand. Any corrections, alterations or erasures made by the Bidder to the information the Bidder entered on the Bid Schedule shall be initialed in ink by the Bidder. OWNER may waive any failure to comply with the requirements of this paragraph if OWNER determines that such failure

1) is not material to the terms of OWNER’s Bid Documents and process and does not render the Bid non-compliant with Laws and Regulations pertaining to bidding, or 2) involves ministerial or minor informalities that are evident from the Bid Documents or that can be waived without prejudice to other Bidders and that do not have a substantial effect on price.

2.8 SUBMISSION OF BIDS

A. Bids shall be submitted at the time and place and in the manner indicated in Invitation to

Bid (Document 00 11 16). It is the sole responsibility of the Bidder to deliver the Bid before the scheduled time.

B. Alternate bids, other than those called for in the Bid form, will not be considered.

C. No oral, telegraphic, telephonic, facsimile, or modified bids will be considered. OWNER will not consider any attempted modification of a Bid written or made on the outside of the envelope containing the Bid.

2.9 MODIFICATIONS AND WITHDRAWAL OF BIDS

00 21 13 - 6

A. At any time before the Bid opening, Bids may be modified or withdrawn; refer to Article 2.8B in the Instructions to Bidders (Document 00 21 13).

B. If the Bidder requests to withdraw their Bid Proposal after Bids have been opened and read to the public, the Bidder has two (2) business days after the Bids are opened, Bidder may file a written notice, email submission of said notice is acceptable, with the OWNER that there was a substantial mistake made in the preparation of their Bid. Bidder must thereafter promptly demonstrate Bidder's mistake to the reasonable satisfaction of the OWNER. If the OWNER agrees, the Bidder may withdraw their Bid.

2.10 OPENING OF BIDS

A. Bids will be opened via U3P, then read aloud publicly unless obviously non-responsive. An abstract of the amounts of the base schedule of prices and any alternate schedules will be made available for review after the opening of Bids.

B. Bids attempting submission to the bid post via U3P after the time specified in the Invitation to Bid (Document 00 11 16) will be rejected by the system.

2.11 BIDS SUBJECT TO ACCEPTANCE FOR 45 DAYS

A. Subject to Paragraph 2.3E hereof, Bids remain subject to acceptance for forty-five (45) days after the day of the Bid opening. OWNER may, in its sole discretion, release any Bid and return the Bid security before that date. OWNER and Bidder may agree to extend the forty-five (45) day deadline, but not to exceed sixty (60) days.

2.12 NONDISCRIMINATION IN EMPLOYMENT

A. Work under this Bid will obligate the Bidder and Subcontractors not to discriminate in employment practices.

B. Bidders must, if requested, submit a compliance report concerning employment practices and policies in order to maintain their eligibility to receive the award of the Construction Contract.

C. Equal opportunity employment shall be reflected in the racial and sexual composition of Bidder's work force and OWNER urges an affirmative action program to overcome under-utilization.

D. Bidders are advised that the Construction Contract and its performance are subject to the applicable provisions of all Laws and Regulations. Bidder will be obligated, upon written request, to give all applicable assurances of compliance in connection therewith.

PART 3 AWARD OF CONSTRUCTION CONTRACT

3.1 QUALIFICATIONS OF BIDDERS

1. Within seven (7) calendar days of the OWNER’s request, a Bidder whose Bid is under consideration for the award shall submit to the OWNER the following information for the Bidder. The OWNER may request like information on the Bidder’s Subcontractors, or Bidder's Suppliers or any other information the OWNER may require. A current financial statement for the Work (as provided to the bonding company);

2. A chronological list of "completed" construction work done by Bidder during the last three (3) years, including project name, address, owner, contract name, and current telephone number;

00 21 13 - 7

3. Work Under Contract Report (Document 00 43 37);

4. The proposed organizational structure for the project: firm ownership, project manager, progress scheduler, and CONTRACTOR’s Resident Superintendent’s resume;

5. Owned and rented equipment that is to be used to do the Work;

6. Investigations, arbitrations, litigation, or claims that are pending, threatened, settled, or disposed of within the last three (3) years;

7. Evidence of ability to perform and complete the Work in a manner and within the time limit specified. As a minimum, identify specific projects similar to the Work in physical size, cost, Sensus AMI meter reading solutions, and commercial nature. If the work experiences of the project manager and Resident Superintendent designated to construct this project are different than that of Bidder, provide resumes of their work history.

Include their actual project titles and indicate their actual responsibilities on each given project;

8. Names of three (3) projects of similar size and nature that the Resident Superintendent has completed. Include the name, address, and telephone number of the office contracting for each project.

9. Information so OWNER’s Labor Relations Specialist can certify that Bidder has an acceptable Utilization Plan that offers economic opportunities to low and very low-income people and that Bidder qualifies as a Section 3 Contractor; and

10. Such other data as may be called for in the Supplementary Instructions to Bidders (Document 00 22 13) (if any).OWNER will hold all requested information confidential and, upon request, shall return such information to Bidder after acceptance or rejection of Bidder’s Bid.

B. Untimely response by Bidder will release OWNER of any obligation to further negotiate or consider Bidder's Bid.

3.2 EVALUATION OF BIDS

A. OWNER reserves the right: 1) to reject any and all Bids; 2) to waive minor informalities in the Bid Schedule and elsewhere so long as the informalities (a) are not material to OWNER’s Bid Documents and process and do not render the Bid non-compliant with Laws and Regulation pertaining to bidding, or (b) involve ministerial or minor informalities that are evident from the Bid Documents or that can be waived without prejudice to other Bidders and that do not have a substantial effect on price; 3) to negotiate and agree to contract terms with the successful Bidder; and 4) to disregard non-conforming, non-responsive, unbalanced, or conditional Bids.

B. OWNER reserves the right to reject any Bid if OWNER believes that it would not be in the best interest of the Project or OWNER to make an award to that Bidder. Such rejection may be because the Bid is non-responsive, or Bidder is unqualified or of doubtful ability, or Bidder’s Resident Superintendent is unqualified or of doubtful ability, or the Bid or Bidder fails to meet any other pertinent standard or criteria established by OWNER in the Supplementary Instructions to Bidders (Document 00 22 13).

C. OWNER will consider the qualifications of Bidder and such alternates, prices, and other data as may be requested in the Bid Form (Document 00 41 00), Bid Schedule (Document

00 21 13 - 8

00 43 00), or written requests issued prior to OWNER's Notice of Intent to Award the Construction Contract. OWNER will consider Bidder’s compliance with Section 3.24.115, Salt Lake City Code. See Document 00 22 16 Supplementary Instructions to Bidders.

D. OWNER may consider the qualifications and experience of Subcontractors, Suppliers, and other people and organizations proposed for portions of the Work as provided in the Proposed Subcontractor Form (Document 00 43 36). OWNER will consider Bidder’s compliance with Section 3.24.115, Salt Lake City Code. See Document 00 22 16 Supplementary Instructions to Bidders.

E. OWNER may consider the operating costs, maintenance requirements, performance data, and guarantees of materials and equipment when such data is required to be submitted prior to the Notice of Intent to Award the Construction Contract.

F. To establish qualifications of Bidder, OWNER may request such data indicated in Article

3.1 hereinabove and conduct such investigations as OWNER deems appropriate.

G. If the Construction Contract is to be awarded, it will be awarded to the most responsive and lowest, qualified, responsible Bidder as determined by OWNER. Alternates may be accepted depending upon availability of OWNER funds. Bid alternates will be considered in determining the most responsive, lowest, qualified, and responsible Bidder.

H. ENGINEER will evaluate Bid Schedules as follows:

1. ENGINEER will resolve discrepancies in the multiplication of quantities of Work items and unit prices in favor of the unit prices.

2. Prices written out in words shall govern over prices written out in numbers.

3. ENGINEER will resolve discrepancies between the indicated sum of any column of figures and the correct sum thereof in favor of the correct sum.

4. Bids shall not contain any recapitulations of or changes in the work to be done.

5. ENGINEER may accept a Bid despite obvious errors in a Bid Schedule, such as a failure to include unit prices or a misplaced decimal point, as long as ENGINEER reasonably can discern the intention of Bidder as to the amounts to be bid.

3.3 SUBCONTRACTORS, SUPPLIERS AND OTHERS

A. Bidder shall not subcontract more than seventy-five (75%) percent of the dollar value of the total contemplated Work (exclusive of the supply of materials and equipment to be incorporated in the Work) without OWNER's written approval.

B. Conflict of interest restrictions pertaining to Subcontractors are described in paragraph 6.5H of the General Conditions.

3.4 CONTRACT SECURITY AND OTHER SUBMITTALS

A. Performance Bond (Document 00 61 13) and Payment Bond (Document 00 61 14):

OWNER’s requirements as to Performance and Payment Bonds are as set forth in the Modifications to General Conditions (Document 00 73 10). Specific requirements are set forth in the Performance Bond (Document 00 61 13) and the Payment Bond (Document 00 61 14).

1. Bidder should carefully examine the form of the Bonds.

2. When the successful Bidder delivers the executed Construction Contract to OWNER, it

00 21 13 - 9 must be accompanied by the required Performance and Payment Bonds (using Documents 00 61 13 and 00 61 14, respectively).

B. Proposed Subcontractor Form (Document 00 43 36): Bidder must provide this report form to OWNER within twenty-four (24) hours after ENGINEER's request. See Bid Form, paragraph 1.5B (Document 00 41 00) for additional information. The form shall list the name and address of each Subcontractor who will perform work or labor or render service to Bidder at the site of the Work, or a Subcontractor who, off the job site, will specially fabricate a portion of the Work or improvement according to detail Drawings. In each instance, the nature and extent of any Work to be subcontracted in an amount in excess of two (2%) percent of the Bid sum shall be described. Bidder must have the written consent of OWNER to substitute for any of the Subcontractors or Suppliers designated or to employ any Subcontractor or Supplier that is not listed.

C. Bidder Status Report (Document 00 43 38): Bidder must submit the completed form upon ENGINEER's request or after Bidder receives the Notice of Intent to Award.

D. Other Information: When a determination has been made to award the Construction Contract, Bidder is required, before the award or after the award, or both, to furnish such other information as ENGINEER requests.

3.5 ADJUSTMENTS TO THE COST OF THE WORK AFTER OPENING OF BIDS

A. The Contract Price identified in the Agreement (Document 00 52 00) represents the Cost of the Work that is to be paid by OWNER to CONTRACTOR. Adjustments to the Contract Price that are agreed to between OWNER and the successful Bidder shall be affected by signing an Agreement Supplement.

3.6 SIGNING OF AGREEMENT

A. Within ten (10) days, (or a longer period that OWNER in its discretion may allow) after

OWNER gives a Notice of Intent to Award the Construction Contract to the successful Bidder. Bidder shall return the Agreement (Document 00 52 00) and attached documents to OWNER with the required Bonds. The signed Construction Contract will be submitted to the Office of the Recorder, and an executed copy will be returned to the Bidder’s given email of record.

B. Transfers, delegations, or assignments of interests in the Contract Documents are prohibited, unless prior written authorization is received from OWNER.

C. At and from the time of Bidding through the completion of the Work, Bidder shall be properly licensed to do the Work and shall be in compliance with the license laws of the State of Utah, Salt Lake City and Salt Lake County.

PART 4 MISCELLANEOUS

4.1 EQUIPMENT AND MATERIAL OPTIONS AFTER BID OPENING

A. The Construction Contract, if awarded, will be on the basis of materials and equipment described in the Drawings, Specifications, and any Addenda.

B. The procedure for submitting an application for substitution after the effective date of the Construction Contract is set forth in Article 6.4 of the General Conditions.

00 21 13 - 10

Revised April 8, 2019 Supplementary Instruction (VP)

00 22 18 - 1

DOCUMENT 00 22 18

SUPPLEMENTARY INSTRUCTIONS (Value Program)

PART 1 GENERAL

1.1 INTRODUCTION

A. OWNER has determined that it obtains better value from contracted services when certain practices enhance a Bidder’s work environment. OWNER has implemented a Value- Based Procurement Program (the “Value Program”) to obtain the benefit of those practices.

1.2 THE VALUE PROGRAM

A. The Value Program is as set forth in Salt Lake City Procurement Rules Chapter 19 and can be found at the following web address:

https://codelibrary.amlegal.com/codes/saltlakecityut Click on “POLICIES AND PROCEDURES MANUAL FOR SALT LAKE CITY, UTAH” click on “TITLE 53 FINANCE, RISK MANAGEMENT”, click on “CHAPTER 1 PROCUREMENT, CONTRACTS, INSURANCE”,- Click on “ARTICLE A. PROCUREMENT”; click on

“53-1A-20: VALUE BASED PROCUREMENT PROGRAM”.

B. Participation by a Bidder is voluntary. Failure to comply shall not render a bid non-responsive.

C. If Bidder fails to participate in the Value Program at the time of submitting a bid, OWNER shall consider such bid as though Bidder had no factors under the Value Program. In such a case,

1. Bidder will receive no benefits allowable under the Value Program;

2. Bidder will NOT be allowed to submit additional information related to the Value

Program; and

3. Bidder waives any and all rights to raise a protest related to the Value Program.

D. If Bidder participates in the Value Program, Bidder shall provide the information shown in the Value Program Form (Document 00 43 40). In that form, Bidder certifies that the information given is true as of the time of submitting its bid. The information will be used in the manner stated in the Value Program to evaluate “responsibility” if bids are close.

E. When the Value Program is applicable, the Program will only affect bids that fall within the following dollar range.

1. For contracts with an estimated value of $250,000 or less, the Value Program will apply to all bids or offers that fall within 2% of the lowest amount submitted.

2. For contracts with an estimated value of more than $250,000 but less than $1,000,000, the Program will apply to all bids or offers that fall within 1/2% of the lowest amount submitted plus $5,000.

Revised April 8, 2019 Supplementary Instruction (VP)

00 22 18 - 2

3. For contracts with an estimated value of $1,000,000 TO $2,000,000, the Program will apply to all bids or offers that fall within $10,000 of the lowest amount submitted.

F. An award, if any, will be made in accordance with Salt Lake City Procurement Rules, Chapter 19. In general terms, Chapter 19 may apply based on the amount bid and other factors. If the Value Program applies, OWNER will first consider all matters relating to responsiveness and responsibility except the Value Program. OWNER will then further evaluate responsibility under the Value Program and will award the Contract to the Bidder who demonstrates the most points among the following factors. If two or more bidders have the same number of points, the award will be made to the bidder with the lowest bid price.

Policy of nondiscrimination 1/2 point

Sponsorship of state-compliant apprenticeship programs(s) 1/2 point

Use of a pre-employment and “for cause” drug testing program 1/2 point

Local small business 1/2 point

1. OWNER reserves the right to review or audit any information provided by Bidder to make its evaluation.

2. Bidder shall provide or furnish access to any necessary records or other information in order to permit OWNER to verify these certifications.

3. Bidder shall provide or furnish access to such records and information no later than 3 business days after OWNER issues a written request for the same.

1.3 VALUE-BASED PROCUREMENT PROGRAM

A. In situations in which the factors listed in the Value Program Form affect the award of the

Bid, the winning Bidder will be required to enter into a Value Program Supplemental Agreement (Document 00 54 15) with OWNER.

Revised March 15, 2013 Bid Form

00 41 00 - 1

DOCUMENT 00 41 00

BID FORM

PART 1 GENERAL

1.1 BIDDER

A. Name:

B. Address:

C. Telephone number:

D. Email address:

E. Tax identification number:

F. Bidder holds license number ____________________________________, issued by the

Utah State Department of Commerce, Division of Occupational and Professional Licensing. Bidder is licensed to practice as a _________________________________ Contractor. The license expiration date _____________________________________.

1.2 NOTICE

A. Pursuant to Section 58-55-501(8), Utah Code Annotated (UCA), it is unlawful to submit a bid for any work for which a license is required under Chapter 55 of Title 58, UCA, by a person or other business entity not licensed or excepted from licensure as a contractor under Chapter 55 of Title 58, UCA. Pursuant to Section 58-55-503(1), UCA, contracts for the work may not be awarded to any person or other business entity that violates Sections 58-55-501(8) UCA, in submitting its Bid.

1.3 CONSTRUCTION CONTRACT

A. AMI SMALL METER REPLACEMENTS,

Project No. 513900145 B. The ENGINEER’s estimate for this project is not over $2,000,000.00.

C. This project is not CDBG funded.

D. This project does not require a permit to work in the Public Way from Salt Lake City

Engineering, 349 South 200 East, Suite 100. If such a permit is required, Section 6.7 (H)

(1) (d) of Document 00 73 10 (Modifications to the General Conditions) shall apply.

1.4 ADDENDA

A. Bidder hereby acknowledges receipt of the following Addenda.

(list Addenda numbers here)

00 41 00 - 2

1.5 SUBMITTALS

A. With Bid:

1. This Bid Form (Document 00 41 00).

2. Bid Schedule (Document 00 43 00).

3. Bid bond.

4. Voluntary Submittals: (If the documents noted below are included in the Project

Manual).

a. Value Program Form (Document 00 43 40) Bidder may be at a competitive disadvantage if it odes not submit the Value Program Form.

5. Mandatory Submittals

a. Qualified Health Insurance Certification Form (Document 00 43 45), checking “No” will not render the bid non-responsive. That form is used by Bidder to certify whether Bidder and all subcontractors of Bidder working on the project have and will maintain an offer of qualified health insurance in compliance with Salt Lake City Code Section 3.24.115 for the duration of the contract.

b. Work Environment Certification Form (Document 00 43 46). If the Bidder does not certify yes to each question in Document 00 43 46 the bid will be rejected as non-responsive. That form is used by Bidder to certify that Bidder and all subcontractors of Bidder working on the project have and will maintain 1) a drug and alcohol testing policy; 2) a program to recruit and/or employ veterans;

3) a job training program; 4) a safety program; and 5) a formal policy of non-discrimination in compliance with Salt Lake City Code Section 3.24.115 for the duration of the contract. See Section 3.24.115 of the Salt Lake City Code and Article 1.4 of Section 00 22 16 Supplemental Instructions.

B. Due diligence letter to Bidder: If Bidder receives a due diligence letter from OWNER after bid opening, Bidder must submit the following documents to OWNER after ENGINEER’s request.

1. Document 00 43 36: Proposed Subcontractor Form.

2. Document 00 43 37: Work Under Contract Report.

3. Document 00 43 38: Bidder Status Report.

4. Other information requested and as defined in Article 3.1 and 3.4 D of Document 00

21 13.

C. After Notice of Intent to Award: If Bidder receives a notice of intent to award the

Contract from OWNER after bid opening, Bidder must submit the following documents to OWNER.

1. Document 00 52 00: Agreement.

2. Document 00 61 13: Performance Bond.

3. Document 00 61 14: Payment Bond.

4. Document 00 62 16: Applicable Insurance Certificate.

00 41 00 - 3

5. Supplementary Submittals (if applicable):

a. Copy of letter from OWNER’s Labor Relations Specialist certifying that Bidder has an approved utilization plan that offers economic opportunities to low and very low income persons.

b. Document 00 54 00: Agreement Supplement.

c. Document 00 54 15: Value Program Supplemental Agreement.

d. Document 00 54 16: Qualified Health Insurance Supplemental Agreement.

e. Document 00 54 17: Economic Opportunities Supplemental Agreement.

1.6 DEFINITIONS

A. Bid Documents: The Bid Documents consist of the Invitation to Bid, the Instructions to

Bidders, any Supplementary Instructions to Bidders, this Bid form, any supplements (or post-bid supplements), the Bid Schedule, any data listed by and limited to the provisions in the Geotechnical Data Document, and the Bid Bond.

B. Bid Bond: AIA Document A310 as published by the American Institute of Architects, 1736 N. Y. Ave. N. W. Washington, D.C. 20006 or one substantially the same and acceptable to OWNER.

C. HUD: United States Department of Housing and Urban Development.

PART 2 COVENANTS

2.1 BIDDER TO ENTER INTO AN AGREEMENT

A. In General: Bidder agrees, if this Bid is accepted, to enter into a Construction Contract with OWNER to perform and furnish all Work specified or indicated in the Contract Documents at the Contract Time and Contract Price identified in the Agreement (Document 00 52 00).

B. Agreement Supplement: If it becomes necessary to further define the Work, Contract Price, Contract Time, or some other portion of the Construction Contract before signing the Agreement (Document 00 52 00), ENGINEER shall prepare an Agreement Supplement (Document 00 54 00) describing such change. OWNER shall have sole discretion in determining the necessity of preparing such a contract modification. If the Agreement Supplement is acceptable to Bidder, Bidder shall execute the Agreement Supplement before or concurrently with the execution of the Agreement (Document 00 52 00).

C. If Bidder was awarded the Construction Contract in part as a result of OWNER’s Value- Based Procurement Program, Bidder shall enter into a Value Program Supplemental Agreement (Document 00 54 15) with OWNER concurrently with its execution of the Agreement (Document 00 52 00).

D. If Bidder was awarded the Construction Contact in part as a result of OWNER’s Qualified Health Insurance program, Bidder shall enter into a Qualified Health Insurance

00 41 00 - 4

Supplemental Agreement (Document 00 54 16) with OWNER concurrently with its execution of the Agreement (Document 00 52 00).

2.2 BIDDER ACCEPTS TERMS AND CONDITIONS

A. Bidder accepts all of the terms and conditions of the Bid Documents, including without limitation those dealing with the disposition of Bid security.

B. Bidder must pick up, sign, and submit, the required number of copies of the Agreement

(Document 00 52 00) with the Bonds and other documents required by the Agreement within 10 days (or such longer period of time that OWNER in its discretion may allow) after the date of OWNER's Notice of Intent to Award the Construction Contract.

2.3 REPRESENTATION OF BIDDER

A. In submitting this Bid, Bidder represents, as more fully set forth in the Instructions To

Bidders (Document 00 21 13), that:

1. Nature of the Work: Bidder has become familiar with the nature and extent of the

Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work.

2. Surface and Subsurface Conditions: Bidder has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions that are identified in the Geotechnical Data (Document 00 31 32) (if any).

3. Underground Utilities: Bidder has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site.

4. Bidder Investigation: Bidder has correlated the results of all observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents.

5. Discrepancy Resolutions: Bidder has given ENGINEER written notice of all conflicts, errors, or discrepancies that Bidder has discovered in the Contract Documents and acknowledges that all written resolutions thereof issued by ENGINEER before Bid opening, are acceptable to Bidder.

2.4 OWNER'S RIGHTS AT BID AWARD

A. Bidder agrees that OWNER has the right to reject this Bid or to award the Work or any part thereof to the undersigned at the prices stipulated. Bidder agrees to make no claim for damages for such rejection or award.

B. If the Bid is rejected, then the Bid security shall be returned to Bidder.

C. If the Bid is accepted, OWNER shall notify Bidder of OWNER's intent to award the

Construction Contract to Bidder. Bidder shall have 10 days (or such…